Resignation letter for transfer within the same company (5 samples)

This blog post will show you samples of “Resignation letter for transfer within the same company.”

Writing a “Resignation letter for transfer within the same company.”

When writing a “Resignation letter for transfer within the same company,” these are some of the things that you need to keep in mind.

  • The first step is to tell your employer about leaving the job and the final work date. Keep it short as the essential part of the letter is the last date of your work.
  • Indicate the reason you are leaving your job. It would be best to be polite as you will leave a positive impression on your employer. Maintain your composure when drafting the letter.
  • Finally, thank your employer for the position and the opportunities you have enjoyed during your work period.
  • Ensure you proofread your letter before sending it to your employer. You can send the letter to your family and friend to check for grammatical errors.

Sample 1: “Resignation letter for transfer within the same company.”

“Dear Ms. Foster,

I am sending this letter to confirm my resignation as department manager at ABC Company, Columbus, as I have recently accepted a transfer to the Pennsylvania branch. My last day at work will be October 15, 2014, so please consider this letter as my official two weeks’ notice of resignation from the Columbus branch of ABC Company. I appreciate your understanding in this matter.

I plan to work as hard as always during my last two weeks in an effort to minimize any inconvenience caused by my resignation. I am also willing to assist in training a replacement to take over my duties if need be. If you wish to discuss this matter with me further, please do not hesitate to contact me by phone at (555)-555-5555 or by email at [email] and I will return messages as soon as possible. I look forward to hearing from you.

I will miss the great staff and work environment at the Columbus branch, but look forward to getting settled in my new Pennsylvania position. I know that all of the great experience I have earned will serve me well there. I wish the company continued success and thank you for your patience and cooperation with me at this time.

Yours sincerely,

Theresa Rudolph

Theresa M. Rudolph

Department Manager

ABC Company”

Sample 2: “Resignation letter for transfer within the same company.”

“Yaretzi Townsend

City, State, Zip Code

To Vice President, Business Development

Martin/Company Name City, State, Zip Code


Dear Mr. Simmons,

I am writing to officially resign my position as public affairs director at Company Name as of October 9, 2014. As you know, I have accepted a position as the assistant director of public affairs at Martin Health, CMF’s parent corporation.

Your guidance, knowledge and professionalism has been greatly appreciated these past four years. I am grateful for your generosity and support, and I am looking forward to continuing to work with you in another capacity. Your team here is top-notch, and I know you all will achieve great things in the coming years.

I will schedule a meeting with you this week to discuss pending projects, although I anticipate completing most projects before my departure. Please feel free to contact me at any time if any questions arise after my transfer. My new office phone number will be 000-000-0000.

Sincerest regards,

Yaretzi Townsend”

Sample 3: “Resignation letter for transfer within the same company.”

“Ana Jones, customer service representative

Sand Springs, Oklahoma

(555) 918-6130

Flowers Technology of Sand Springs

Sands Springs, Oklahoma

Richard Smith, human resources

January 14, 2022

Dear Mr. Smith,

I’m writing to inform you I’m leaving my position as a customer service representative for Flowers Technology of Sand Springs to become a customer service representative for Flowers Technology of Broken Arrow. I began working at this branch on March 10, 2010, as an assistant customer service representative, and I’ve really enjoyed my time at this branch and learned so much. This change is effective February 2, 2022.


Ana Jones”

Sample 4: “Resignation letter for transfer within the same company.”

“Emmett Manuel, computer scientist

Dexter, Michigan

(555) 385-9820

Computer Services and Technology

Dexter, Michigan

Angel Elianos, president

February 1, 2022

Dear Mrs. Elianos,

I would like to formally announce that February 15, 2022, is my last day at this branch. I’m pleased to inform you I’ve accepted a computer scientist position with the Ann Arbor branch of our company. Although I’ll greatly miss working with this amazing project management team here in Dexter, I’m excited to move closer to the rest of my family in Ann Arbor.

If there’s anything I can do to make this transition smoother or help recruit someone else to fill my position, please let me know. I’d be happy to help.

Thank you,

Emmett Manuel”

Sample 5: “Resignation letter for transfer within the same company.”

“Rebecca Champion, accounts manager

Durham, North Carolina

(555) 313-2494

West Cosmetics Company

Miami, Florida

Cristal Flores, president

December 16, 2021

Dear Ms. Flores,

I’m writing to officially resign from my position as accounts manager for West Cosmetics Company’s Florida-based location. I’m pleased to announce I’ve accepted a position as a senior accounts manager with West Cosmetics Company’s New York location.

I’m excited about the opportunity to take on more responsibility and manage larger accounts for this amazing cosmetics company, and I appreciate you taking a chance on me back in 2011, when I began in my role as an accounts manager straight out of college.

This resignation is effective tomorrow, December 31, 2021. Please don’t hesitate to contact me with any questions or concerns you may have about this.

Thank you for everything,

Rebecca Champion”

Frequently Asked Questions: Writing a “Resignation letter for transfer within the same company.”

How do I tell my boss I want to move to a different location?

How to Tell Your Boss You Want to Move to Another Team

  • Schedule a sit-down at the right time. 
  • Make it clear that it’s not personal. 
  • Thank your boss for a great experience. 
  • Offer to help train a replacement.

Can a resignation letter be emotional?

No, you should not write an emotional resignation letter. Be professional and polite when writing the letter. If you’re tempted to burn a bridge, sleep on it.

We hope the above blog post was helpful. Please leave your comments and questions below.