Resignation letter due to transfer (5 Samples)

In this brief blog post, we will provide a resignation letter due to transfer examples.

Resignation Letter for Transfer to Another Department

A resignation letter for transfer to another department may contain a message along the following lines:

“The purpose of this resignation letter is to inform you that I will be leaving my current position with [Name of the company] in the [Name of city/branch] effective two weeks from now on [date]. I have accepted a new position within the company and will be relocating to the [city name/branch] in the near future.”


Resignation letter due to transfer

A resignation letter due to transfer is a very peculiar letter since you are simply resigning from your current job position to be transferred to another position within the same company.

However, it is still recommended going through the proper job resignation process by writing a formal resignation letter due to transfer showing your willingness and commitment to the company and to your new job position.

 

Resignation Letter for Switching Departments

A resignation letter for switching departments needs to be a formal document stating your intention to leave and thanking the immediate supervisor for the job opportunity. A resignation letter for switching departments should include the details of your transfer such as the date of departure, any and all projects you are working on right now and how they will be handled, and a contact number for your new position.


Here we will add some samples you can use as a resignation letter due to transfer.

“Sample 1 resignation letter due to transfer

In this example of a resignation letter due to transfer, we can see the scenario where the transfer is occurring not necessarily within the same company but to a parent/co-branded company. 

[Date]

Dear [Name of recipient],

I am writing to officially resign my position as [Name of position] at [company name] as of [Date]. As you know I have accepted a position as [Name of new position] at [Name of parent corporation].

Your guidance knowledge and professionalism have been greatly appreciated these past [x amount of months/years]. I am grateful for your generosity and support I have been given, and I am looking forward to continuing to work with you in another related area. Your team here is top-notch and I know you all will achieve great things in the coming years.

I will schedule a meeting with you this week to discuss pending projects although I anticipate completing most projects before my departure. Please feel free to contact me at any time if any questions arise after my transfer. My new office phone number will be [phone number/email].

Best wishes,

[Your name and signature]

Sample 2 resignation letter due to transfer

This second sample of a resignation letter due to transfer relates to the transfer from one department to another within the same company. 

[Date]

Dear [Name of recipient],

I am sending this letter to confirm my resignation as a [name of job position] at [name of company], as I have recently accepted a transfer to the [name of department]. My last day at work will be [Date], so please consider this letter as my official [x amount of weeks] notice of resignation from the [name of department]. I appreciate your understanding in this matter.

I plan to work as hard as always during my last [x amount of weeks] in an effort to minimize any inconvenience caused by my transfer. 

I am also willing to assist in training a replacement to take over my duties if need be. If you wish to discuss this matter with me further, please do not hesitate to contact me by phone at [phone number] or by email at [email] and I will return messages as soon as possible. I look forward to hearing from you.

I will miss the great staff and work environment at the [name of department], but I am looking forward to getting settled in my new position within the [name of department]. 

I am sure that all the great experiences I have earned will serve me well there and wish the company continued success and thank you for your patience and cooperation with me at this time.

Yours sincerely,

[Name and signature]

Sample 3 resignation letter due to transfer

Also, a resignation letter due to transfer within the same company can happen not only when changing departments but also in a different city which is also known as relocation. Here basically, you are being formal when resigning to your current job position within in company in a certain location/city to relocate or get transferred to a new position/department in a different city. 

[Date]

Dear [Name of recipient],

The purpose of this resignation letter is to inform you that I will be leaving my current position with [Name of the company] in the [Name of city/branch] effective two weeks from now on [date]. 

I have accepted a new position within the company and will be relocating to the [city name/branch] in the near future.

I have appreciated both being part of the [Name of department] and the opportunities that have been provided to me during the last [x period of time]. It has been a pleasure to work within the supportive, stimulating environment of our department, and I will truly miss my co-workers and also friends that I have made here.

Please let me know if I can be of assistance during the transition. You can reach me at my [phone number] or [email] if you have any questions or need any further information.

Sincerely,

[Your name and signature]

Sample 4 resignation letter due to transfer 

This fourth example is related to a resignation letter due to transfer within the company to the same/different department and to a different city because you would like to be closer to family or because your spouse has recently been relocated.  

[Date]

Dear [Name of recipient],

It is with a great deal of sorrow that I am notifying you that my employment with [name of the company/department] must end at the end of the month. My official last day of employment will be [Date].

The reason for my resignation is that I have a relative I need to be closer to due to a complicated health condition. Therefore, although I feel like a member of the [name of the company], I was compelled to accept a new job position in the branch located in [name of the branch/city].

I have not only enjoyed working at [name of department] but I am indebted to all the people that trained me throughout the years and helped to advance my career. I will miss my clients, and especially my co-workers who have become more than colleagues, but close friends.

I am anxious to help with the smooth transition of my job and I want you to know that I am available to help train the person who will be taking over my position. Please let me know if there is anything else that I can do to help ease the transfer of my work projects—both current and future—or to help the team during the next two weeks. 

I will be available to meet with the HR department to fill out any necessary paperwork and undergo my exit interview.

While I will not be on-sight after the end of the month, please feel free to call, email, or text me if you have any questions as I would be more than happy to assist you. I have provided all my contact information below.

Again, I am sorry to leave you, and the team, but I wish you all the best and promise that I’ll stay in touch.

Warm regards,

[Your name and signature]”

Side Note: I have tried and tested various products and services to help with my anxiety and depression. See my top recommendations here, as well as a full list of all products and services our team has tested for various mental health conditions and general wellness.

Other sample resignation letters

Below are some of the other resignation letters we curated.

If you are looking for a job, you should also ideally start your job research on job websites such as Indeed.

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If you are suffering from depression, anxiety, loneliness or any similar mental health issue then seeking help for it may be a good option.

Mental health issues such as depression, loneliness and anxiety can affect anyone of us.

If you are under 18 then CAMHS, an NHS run program may just be the answer for your mental health struggles.

You should look to see if you meet the CAMHS referral criteria and then fill in the CAMHS referral form.

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