Resignation Acceptance Letter Sample (+5 Samples)

In this blog post, we will look at how to write a resignation acceptance letter. Readers will also find five samples of such letters.

Writing a Resignation Acceptance Letter

If you’re writing a resignation acceptance letter, bear in mind the following points:

  • Use the right structure and formatting
  • Add the official dates and any contact details
  • Include salutations and maintain a polite tone
  • Accept the resignation
  • Express appreciation and gratitude
  • Add any other important information your company needs

Sample 1: Resignation Acceptance Letter Sample

“Julia Sanchez

Senior Marketing Manager

Acme Corp

12 Main Street, Ste. 3

Middleford, Ohio 44822

July 18, 2022

Miles Johnson

7 Oak Street

Middleford, Ohio 44822

Dear Miles,

Your resignation from your position has been accepted, effective on July 29, 2022, as requested.

I have no doubt you will continue to perform to your usual high standards during your remaining time with the company.

It has been a pleasure working with you, and I wish you all the best in the future. If I can provide a reference, please do not hesitate to ask.


Signature (hard copy letter)

Julia Sanchez”

Sample 2: Resignation Acceptance Letter Sample

“From: _____________

Sent: ______________

To: ________________

Cc: ________________

Subject: Resignation Acceptance Confirmation

Dear (Employee First name)

This has reference to your resignation and email dated (mention the employee Resignation date) whereby management accepted the same.

As you are already aware, the clearance formalities would require being undertaken at least one week before the date of actual relieving. However, the new incumbent who has already been assigned your role can take up the responsibility without any delay.

This is for your information only.

Thanks & Regards,


Manager Name, Designation”

Sample 3: Resignation Acceptance Letter Sample




[Company address]


[Employee name]


Dear [name],

It is with regret that I acknowledge the receipt of your letter dated [date] resigning your position as [title]. Your resignation has been approved, and, per your request, your final day of work will be [date].

It has been a pleasure to work with you, and on behalf of our entire team, I would like to wish you the best in your future endeavors. [You may want to include other information here about the resignation process for your company.]

If you have any questions, please do not hesitate to contact me or human resources. Thank you again for your hard work.



Sample 4: Resignation Acceptance Letter Sample

“[Today’s date]

Dear [name of employee],

I confirm receipt of your resignation dated [date of employee’s resignation].

I can confirm your final day of work will be [date].

You will receive your final pay on [date].

Your total final pay, including owed holiday [and deductions], will be [£XXX.XX].

[Optional – if final pay includes any deductions] We’ve deducted money from your final pay for [what the pay deduction is for – for example, the cost of training agreed in your contract, outstanding loans].

[Optional – if pay in lieu of notice applies] We would like to offer you pay in lieu of notice. We will discuss this with you further.

Please return any company property to [contact person] at [business address] on your final day. This includes your [list of what the employee needs to return – for example, ID card, security pass, laptop, mobile phone, company car, and any other equipment supplied by the company].

If you need an employment reference, please contact [name of person or department to contact].

Thank you for all your work during your time at [Business or organisation name].

Yours sincerely,

[Your name]

[Your position]

[Business or organisation name] “

Sample 5: Resignation Acceptance Letter Sample

“George Baptiste

Director, JQB and Sons

7 Star Avenue, Second Floor

Village Creek, Calif. 94019

July 20, 2022

Sara Smith

34 Bay Street

Village Creek, Calif. 94019

Dear Sara,

It is with regret that I formally acknowledge receipt of your resignation notice on July 18th. Your resignation has been approved and, as requested, your final day of work here at JQB and Sons will be July 29, 2022.

It has been a pleasure working with you, and on behalf of the team, I would like to wish you the very best in all your future endeavors. Included with this letter, please find an information packet with detailed information on the resignation process.

If you have any additional questions, please do not hesitate to contact the office. Thank you again for your positive attitude and hard work all these years.

All the best,

Signature (hard copy letter)

George Baptiste”

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FAQs (Resignation Acceptance Letter Sample)

Can employer accept resignation immediately?

Yes, an employer can and should accept a letter of resignation graciously and file it immediately. In case any important information is missing, ask the employee to add the details and sign with the date.

How do I accept a graceful resignation?

You can accept the resignation gracefully too. Make it a polite and reflective interaction where the agenda is in touch with the bigger picture instead of present inconveniences.

Is acceptance of resignation necessary?

All employers have the right to resign if they do not wish to continue working. Acceptance or rejection of the resignation on the part of the employer is obsolete.