Repayment of relocation expenses after resignation letter (4 samples)

This blog post will show you samples of “repayment of relocation expenses after resignation letter.”

Letter requesting repayment of relocation expenses after resignation

When writing a “repayment of relocation expenses after resignation letter,” these are some of the things that you need to keep in mind.

  • The first step is to tell your employees about leaving the position and the final work date. Keep it short as the essential part of the letter is the Last Date of your work.
  • Indicate the reason you are leaving your job. It would be best to be polite as you will leave a positive impression on your employer. Request for the repayment of relocation expenses.
  • Finally, thank your employer for the position and the opportunities you have enjoyed during your work period.
  • Ensure you proofread your letter before sending it to your employer. You can send the letter to your family and friend to check for grammatical errors.

Sample 1: “Repayment of relocation expenses after resignation letter”


The HR Manager,

__________ (Company’s Name)

__________ (Company’s Address)

Date: __/__/____ (Date)

Subject: Request for relocation allowance

Respected Sir/ Madam,

This is to most humbly inform you that I am __________ (designation) of __________ (department) of your company having employee ID ___________ (employee ID number).

Through this letter I would like to inform you that I have been working in your company for last ____________ (duration) and due to the reason ____________ (reason – promotion/ field job) I was transferred to __________ (branch) located __________ (city) for which I had to relocate to the mentioned city. As per the company’s norms, I am eligible to avail the relocation allowance from the company. The total expenditure for the same was ___________ (mention expenditure).

As per the requirements, I am hereby attaching the invoices and bill for the expenditure done for your kind reference. I shall be highly obliged for your kind support.

Yours Truly,

________ (Signature),

________ (Name),

________ (Contact Number)”

Sample 2: “Repayment of relocation expenses after resignation letter”

“Subject: Request for Relocation

Dear (Sir or Madam),

I am writing this letter to request you a relocation from my position at (Your requirement) to a similar position at the (Job position) in (Branch/Department name). (Describe in your words).

Due to some family issues, it is necessary for me to move in closer proximity to my family. Since my family is staying in (City Name), I request you to kindly issue a transfer to (Branch name) office. (Describe actual cause and situation). I have been working in this office for the last (***) years, and I am grateful to all my colleagues and the administration here. (Explain your requirements). I have held many positions here and have also gained a lot more experience within this organization.

I am confident that my technical knowledge and strong communication skills would be helpful to the staff in the (Branch address) office. I have enclosed my updated resume along with the letter. (Cordially describe your greetings and expectation). I would be grateful if you kindly accept my request for relocation.

Yours Sincerely,

Name and signature…

Job Designation and Department name…”

Sample 3: “Repayment of relocation expenses after resignation letter”

“Reggie Jones

123 Main Street

Anytown, CA, 12345


March 1, 20XX

Jennifer Lee


XYZ, Inc.

123 Business Rd.

Business City, NY 54321

Dear Ms. Lee,

I am writing to request consideration for a transfer from my position at XYZ Inc. to a similar position at the XYZ office located in Dallas, Texas. My family has experienced some changes which necessitate the need for me to be in closer proximity to them.

I have enjoyed working here for the past seven years and appreciate the experience I have gained. I have held several positions at XYZ, which have given me an excellent overview of the company’s operations.

I am confident that my in-depth knowledge and strong communication skills would be an asset to the staff in Dallas. While I will regret leaving my colleagues here, I feel that I could contribute significantly to the company’s potential growth in Texas.

I am enclosing my updated resume for your review. Thank you for your consideration and assistance in this matter. If you need any additional information, please contact me.


Reggie Jones (signature hard copy letter)

Reggie Jones”

Sample 4: “Repayment of relocation expenses after resignation letter”

Subject: Application for Transfer

“Dear Brenda,

I would like to respectfully inquire about the possibility of a transfer from Cassy’s in Anytown, NY to the Newcity, OH location. My spouse has received a job opportunity there, which would begin next month. I have enjoyed working here for the past six years, first as Assistant Manager, and in my recent promotion to Manager. I feel that I have been an asset in the Bridal Department and would like to continue my association with the company.

I am able to stay on for several weeks to help train someone to fill the position I will leave here in Anytown. I know several employees at the store who would make good candidates for the position and would be happy to share my thoughts with you.

My experience at Cassy’s has been very rewarding, and I would appreciate the opportunity to continue my career with the company.

I have attached a copy of my resume for your convenience. Your thoughtful consideration of my request is greatly appreciated.


Andy Lau, Manager


Frequently Asked Questions: Letter requesting repayment of relocation expenses after resignation

How do I write a reason for resignation?

You can write a reason for resignation by explaining your actual problem politely and professionally. Keep the information as brief as possible and avoid divulging too much information about your personal life. In the letter, you can also express your gratitude to the firm.

What is the best excuse to resign?

The best excuse to resign is a better opportunity since this is the most commonly used reason for resignation. You can also mention personal reasons for which there will be very few follow-up questions.

If you like this blogpost, please leave your comments and questions below.


Request Letter for Relocation Allowance – Letter to HR Manager for Relocation Allowance Request

Was this helpful?

Thanks for your feedback!