Relieving letter vs resignation letter(samples)

This article will show the difference between a relieving letter and a resignation letter, and samples of both relieving and resignation letters.

Relieving letter vs resignation letter

A resignation letter is a letter you write to your boss if you have decided to quit your job because you are unhappy, you found a new job, you want to take care of a health issue, or any other reason. When writing a resignation letter, this is the best format to write.

  • The first step is to tell your employer about leaving your job and the final work date. Keep it short as the essential part of the letter is the Last Date of your work.
  • Indicate the reason you are leaving your job. It would be best to be polite as you will leave a positive impression on your employer. Maintain your composure when drafting the letter.
  • Finally, thank your employer for the position and the opportunities you have enjoyed during your work period.
  • Ensure you proofread your letter before sending it to your employer. You can send the letter to your family and friend to check for grammatical errors.

A relieving letter is a written response to an employee’s formal notice of resignation. It acknowledges the employee’s intent to leave, accepts the notice they’ve provided and confirms the last day of their employment. When writing a relieving letter, this is the best format to write.

  • Date of issue
  • Employee information, including their name, title and department
  • Company name
  • Subject line
  • Greeting or salutation
  • Information about the employee’s resignation, including when they issued it and their last day of employment
  • Thank your employee for their service.

Samples of resignation letters

Example 1

“Dear [supervisor’s name], 

Please accept this letter as my formal resignation from my role as [title]. My last day with [company] will be [end date]. 

To ease the transition after my departure, I am happy to assist you with any training tasks during my final weeks on the job. I intend to leave thorough instructions and up-to-date records for my replacement. 

I would like to take this opportunity to thank you for the knowledge and experience I have gained by working here. I am very grateful for the time I have spent on our team and the professional relationships I’ve built. It’s been a pleasure working for you, and I hope our paths will cross again in the future.


[Your signature and printed name]”

Example 2

“Dear Mr./Ms. [your supervisor’s last name],

Please accept this as my formal resignation from XYZ Company. My last day will be [insert your final day of work], two weeks from today. I am grateful for all of your support during my time here and deeply appreciate all of the valuable experiences I have gained. It has been a sincere pleasure working with you and the team.

Please let me know how I can help during this transition and make it as smooth as possible. I wish you all the best.

Best wishes, and thank you for everything,

[insert your name]”

Samples of relieving letters

Example 1


To: Sara Kilgore

Associate director of licensing


Denver, CO

Subject: Relieving letter

Dear Sara,

This letter is to acknowledge our receipt and acceptance of your resignation letter dated 7/5/21. We’ve updated our records to show that your last day of employment is at the end of the business day on 7/19/21. We sincerely thank you for the work you performed as the associate director of licensing.

We will issue your full and final settlement via direct deposit within 30 days of your last day of employment. Again, we appreciate your service to the Bisbey Valley Sports Association and wish you luck in all your future endeavors.


Tina Campbell, HR manager”

Example 2




Relieving letter

Dear [Employee_Name],

With reference to your resignation email dated [Employee_Resignation_Date], you are hereby relieved from your duties as on [Employee_Relieving_Date]. We confirm that you have been working with [Company_Name], as [Employee_Designation] from [Employee_Joining_Date] to [Employee_Relieving_Date].

We would like to thank you for your service with [Company_Name] & wish you the best in your future endeavours.

For [Company_Name]



Frequently Asked Questions: Relieving letter vs resignation letter

How do I write request a relieving letter?

Tips for sending a request for a relieving letter

  • request the release of your relieving letter before a specific date.
  • mention your date of transfer and employee ID.
  • specify the status of your exit formalities.
  • highlight your last date of work at the current branch.
  • keep the request mail crisp and to-the-point.

How do I write a resignation letter due to work stress?

“It’s starting to impact my health, and as such, I must tender my resignation. As you know, this is an extremely high-stress environment. Despite my very best efforts, I am not able to continue with this degree of elevated anxiety any longer. As such, I’m giving you my two weeks notice.”

If you like this article, please post your comments and questions below.


Relieving Letter Format | Relieving Letter Format, Templates and Samples