Regretful Resignation Letter (+5 Samples)

In this blog post, we will discuss how to write a regretful resignation letter. We will also look at five samples and templates for such letters.

Writing a Regretful Resignation Letter

When you’re writing a regretful resignation letter, it might help to keep the following points in mind:

  • In addition to all important details, explain briefly why you are resigning
  • Make it clear that the reason is not due to dissatisfaction
  • Let your regret show by expressing genuine gratitude
  • Mention specific moments that you appreciated
  • Offer your assistance with the transition
  • End the letter with a positive or hopeful message
  • Write a goodbye note for your colleagues separately or together

Sample 1: Regretful Resignation Letter

“Tiffany Swenson

Administrative coordinator

December 15, 2021

Dear Brett,

I’m writing this letter to formally announce my resignation from my role at the University of Urbandale. My last day is December 31, 2021.

I’d like to thank you for all the mentorship and guidance you’ve given me during my time here. I feel like I was really able to grow as a professional and as a person in this position. While it saddens me to go, I’m happy to know that I’ve gained lifelong friends from my role. The team here is really remarkable, and I’m sad to leave such an incredible group of people.

I plan to turn in my university computer, my office key and my speaker before leaving on the 31st. I have already called the financial services office about canceling my purchasing card and am transferring recurring charges to Makenna’s card number.

I plan to come back and visit as much as I can. It truly has been a pleasure working with everyone. Please keep in touch.

Thank you again for the opportunity,


Sample 2: Regretful Resignation Letter

“Annalyse Kilgore

Customer service representative

December 24, 2021

Dear Tina,

I’m writing this letter to formally announce my resignation from Happy Dogs Dog Care Center. My last day is January 7, 2022.

I wanted to personally thank you for hiring me for this role. Working here over the last five years has been one of the happiest times of my life. I’m excited about the next chapter in my career, but I can already say I’ll miss everyone here very much, especially the customers. I’m very grateful for the relationships I’ve built over the last few years.

Please let me know what details you need from me to formalize my departure. I plan to return my uniform and building key.

Again, thank you so much for the opportunity. I look forward to hearing about all the incredible things you do next.

Thank you again for the opportunity,


Sample 3: Regretful Resignation Letter

“[Your name]

[Your title]

[Today’s date]

Dear [Supervisor name],

I’m writing this letter to formally announce my resignation from my role at [company]. My last day is [date].

[Your message of appreciation, sadness, or reason for leaving.]

[List additional details about your departure.]

[Talk about your desire to keep in contact, if you wish to do so.]

Thank you again for the opportunity,


Sample 4: Regretful Resignation Letter

“Dear Mr./Ms. the last name of the employer

I regret to inform you that I will be resigning from XYZ company from the post of “Mention post name.” My last date of employment in the company will be 20th September 20XX.

I like to thank you for all your support, which I got during my work tenure in the office; I genuinely appreciate the opportunities I have gained during my work tenure. The guidance provided by you and the seniors helped me enhance my personal and professional growth. I enjoyed my work tenure in the company & I will miss you and my team members.

Please let me know if I can provide any help or assistance during my last days in the office; I can train the new candidate to take my position.

Yours sincerely,

Your Name (If it is printed or hardcopy resignation letter)”

Sample 5: Regretful Resignation Letter

“Your Name

Your Address

Contact Name

Contact Address

Date of Letter


It is with great regret that I wish to tender my resignation from my employment as an———— within your organisation.

Therefore I would like to give one month’s notice, effective from today’s date. This decision is based purely on personal reasons, and in no way indicative of any dissatisfaction with my role within your company.

I have enjoyed my time working for ————————- and would like to thank everyone for the help and support, which I have received. I would like to wish the company all the best for the future.

Yours faithfully”

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Frequently Asked Questions (Regretful Resignation Letter)

How do you apologize for your sudden resignation?

You can do so by clearly mentioning your regret in the resignation letter. Another way of doing this is to personally inform all colleagues and thank them for their cooperation. You can also offer your assistance with the transition.

How do you professionally respond to a resignation letter?

It is best to keep things civil, polite, and positive. You must write an acceptance letter acknowledging their resignation. This letter must also contain all relevant information for the next steps to be taken.

How do you write an apology letter?

An apology letter must be sincere and heartwarming. It should show genuine regret and acceptance of the thing that you did wrong. You can offer suggestions on how to make amends, welcome feedback, and convince the reader that you mean what you say.