Reasons for half-day leave (+3 samples)

In this guide, we will discuss “reasons for half-day leave”, tips on how to write a half-day leave application letter and some samples you can easily adjust to your personal circumstances.

Reasons for half-day leave

Below are some of the most common reasons for a half day leave.

  • Personal illness or injury.
  • School emergency
  • Death in the family
  • Government appointment
  • Medical appointment.
  • Family emergency.
  • Home emergency.
  • Religious observances.
  • Work-related commitments.

How to make a Half Day Leave Request

A half day leave request may be made through an official letter, which ideally should be handed in after one has spoken to the employer about why they need the leave. A letter for a half day leave request may say something like: “This untimely application is addressed to inform you that I need half-day leave from the office today. My son is going to give a speech at a school event and a parent’s presence is mandatory.”

Half-day Sick Leave Email

Here is a sample of a Half-day sick leave email: “Dear Mr./Mrs. {Recipient’s Name}, This email is to inform you that I will need a half day leave today {date} as my daughter has fallen ill. I received a call from her school, requesting me to go and pick her up as soon as possible.”

Considerations when asking for a half-day leave

You can probably think of many valid reasons for half-day leave but not all of them will be valid for your employer.

Some companies allow their employees to request a half-day leave due to unforeseen events or circumstances, emergencies or a personal commitment.

However, this not only includes employees, but it can also be written by students that have some sort of emergency and need to request half-day and miss their classes.

When we decide to write a half-day leave letter is because we need to inform the relevant party of our absence from work or school/college/university.

If they are informed as soon as possible, your expected duties can be delegated to someone else or deadlines for exams/papers can be pushed to a later date.

If you are an employee, it also helps to formally document changes in your payment depending on your employer’s policies.

This will allow your employer to keep track of the working hours.

However, consider how this should be a “once in a while” type of request and some circumstances will make it easier (or harder) to get our employer’s approval.

Consider the following factors when requesting a half-day leave:

  • Your companies organizational culture.
  • Company policies.
  • Relationship with your line manager/boss/supervisor.
  • Your work history and attendance.

Needless to say, if you are really in need of a half-day off due to personal circumstances that require your attention then be honest with your employer otherwise, refrain from asking half-day leave because you were partying last night and now you are hungover, you had a fight with a friend or girlfriend, you booked a yoga class or just because you need time to go hang out with friends at the pub. 

How do I write a half-day leave letter?

As with any other letter requesting leave, it needs to:

  • Be concise about the reason why you are requesting the half-day leave without going into a lot of detail.
  • Demonstrate genuineness and honesty in the request. 
  • Use professional and polite language towards the receiver of your letter.
  • Indicate, if possible, the related times you will be away.
  • Be formal with the content for your letter.
  • Mention any contingency plans to ensure that your leave of absence for that day won’t affect your job.

In addition, attempt to frame your request the right way meaning that how you ask to leave work early will also influence the outcome.

As recommended by Alison Doyle from ‘The Balance Careers’, “The best approach in many situations is to frame your action as a request (as opposed to simply informing your supervisor that you will be leaving early). You’re more likely to get a positive response if you ask rather than tell.”

Make sure you give updates on any pending or current projects you may be working on.

This will let your boss know that your absence will actually have a minimal impact.

If possible, also mention how this will benefit your performance in the long run. 

Sample 1: Half-day leave letter (format)

We all have had unexpected or emergency situations being at work. Here is a sample of a half-day leave that you can adjust to your personal circumstances.

“From,

_____________

_____________

Date (the date on which letter is written)

To,

________________

________________

Sub:_________________________________________

Dear Sir/Madam,

I write this letter to inform you that I will not be able to arrive the office on time. I hereby write to request for half-day leave from ____________ to ____________. This ____________, I received a phone call from ____________ that ____________ had an emergency from ____________. I was requested to go to ____________ and pick up ____________. The ____________ facility in unable to handle such delicate cases and I have to take ____________ to a hospital.

I have liaised with ____________ to cover for me for the few hours I will be away from the office. Additionally, I have emailed you the details of the ____________ project that we are working on. ____________ is also well informed on the project, please consult with him about any additional details. 

I hope to resume my duties as soon as I have the matter handled. If any inconvenience may result from my absence, I deeply apologize. Please contact me through ____________ in case you have any queries or need clarification.

Yours Sincerely,

__________

(__________________)”

Sample 2: Half-day leave letter

“From,

_____________

_____________

Date (Date on which letter is written)

To,

_______________

______________

Sub:_____________________________

Dear ______________,

This is to bring to your kind attention that due to ____________________, I need to take a half-day leave form my work. I need to discuss certain points with the principal and the whole process will nearly take ___________hours. After finishing up with the same, I will drop my ___________ back home and come to the office for the meeting at the earliest.

I hope you will understand my situation and grant me leave for half a day. I will come back to the office post-lunch.

Thanking you,

Yours sincerely,

(_________________)”

Sample 3: Half-day leave

“From,

Julie Fernandez

Admin Manager

UBB Group

Berlin

Date (Date on which letter is written)

To,

Mr. dash

personnel Manager

UBB Group

Sub: Requesting leave for half day

Dear Mr. dash

I want to bring to your kind attention that my daughter’s Parent’s Teacher meeting is scheduled for Saturday the 5th of September. I need to go with her for the same. The whole process would take nearly two to three hours as I need to discuss certain things with the class teacher regarding my daughter’s performance.

I would be coming to the office post lunch after attending the meeting and dropping her back home. For this, I would request you to grant me leave for half a day so that I can attend the parent’s teacher meeting at my daughter’s school.

Thanking you in anticipation.

Yours sincerely,

__________

Julie Fernandez”

Sample 4: Half-day Leave (email)

Here is an example of a half-day leave letter due to ‘unexpected circumstance’. You can always use the format and adjust it as needed.

“Subject: Half-Day Leave Required

Dear Mr./Mrs. {Recipient’s Name},

I am writing this email to let you know that I will be able to come to the office only in the afternoon. I was involved in an accident today on my way to work. The police have asked me to visit the nearest police station to take down my statement. They have assured me that it will not take too much time and I can be back at the office soon.

So, please consider this email as a request for a half-day leave.

Sincerely,

{Name}”

Best Excuse for Leave in Office

Here are some of the best excuses for leave in office:

  • A work client fixed a meeting you can’t avoid.
  • Pet being sick or having a medical appointment. You have to prepare for a religious holiday
  • You have a toothache.
  • Needing to deal with an emergency at home.
  • Sudden Car trouble.
  • Not being able to find appropriate childcare.
  • Child being ill.
  • An issue with your home you need to tackle.
  • Medical appointment got advanced.
  • Needing to go to a workshop or class related to work.
  • Food poisoning.
  • Sore Muscles. 
  • Being locked out of your house.
  • Expecting a major delivery for your house.
  • You have unexpected visitors.
  • You’re donating blood.
  • You’re observing a religious holiday.

The best reason for leave in office needs to be open and honest, and it is always best to give the reason that is actually applicable to your situation, rather than make up a fake one, because that can destroy your credibility.

Being sick or someone in your family being sick are some of the best reasons for leave in office, because these are the most common reasons why people have to take leave as well, and if these are your reasons then you can definitely provide these reasons without thinking twice about it.

Leaving Early Today Message Sample 1

Here is a leaving work early message sample, which can be sent by email.

“Hi [Boss’ Name],

I was wondering if I could take off [date] from [time] to [time] for [reason]? I can still work [date] from [time] to [time], and plan to [what you plan to do to make up for missed time]. However, if you think it makes more sense for me to take the entire day, happy to do that as well.

Please let me know if you have any questions about this. Happy to discuss further in person.

Thanks so much!

[Your Name]”

When sensing a leaving work early message, make sure to also let your employer know as soon as possible that you will have to leave work early so that they are not left in the lurch and are able to make the necessary arrangements to deal with your absence.

Leaving Early Today Message Sample 2

Given below is a leaving work early today message sample that may also be sent by email after informing your employer that you will have to leave work early, and you can substitute your own reason in place of the one given here:

“Your Name

Your Address

Your City, State Zip Code

Your Phone Number

Your Email

Date

Name

Title

Organization

Address

City, State Zip Code

Respected Mr. /Ms. Last Name:

Re: Permission Letter to Leave Early From Office

As you know, I am employed by your company in the capacity of ____________ (job title). According to the employment contract I signed before taking up this job, I have to leave office no earlier than ________ (specify the time).

However, I have suffered _____________ (reveal the exact problem you suffer from), which has necessitated that I see the doctor at _______________ (specify the time), roughly an hour from the stipulated deadline.

In light of this, I ask you to allow me to leave the office earlier than usual. Alternatively, you may alter my shift to the morning hours so that I do not work for fewer durations of time.

Kindly let me know about your stand on this issue within the shortest time possible. I have to notify my doctor beforehand to be able to arrive at an amicable solution.

For any urgent issues, kindly reach me on 000 0 0 0 000

I will be very thankful to you for this offer.

Respectfully,

Signature (hard copy letter)

First Name Last Name”

Leaving Early Today Message Sample 3

Here is another leaving work early today message sample and this one can be used as a sort of template of what you can say if you have to relay the message over a call.

“I wanted to ask you if it would be possible to take off [date] from [time] to [time] for [reason]? To make up for the missed time, I plan to [what you plan to do to make up for it]. I also know we have [meeting] scheduled during that time, and was wondering if it would be possible to reschedule. If you prefer, I’m happy to take the entire day off, but figured since I’m available part of the day I could easily come in and still get [projects you’re working on] done.”

This leaving work early message sample may come in very useful to someone that suffers from social anxiety or just generalized anxiety and they find that they are not able to come up with what they need to say to authority figures, as that is a common problem with these conditions.

Leaving Work Early Policy

Leaving work early policy is a collection of rules and regulations that will usually dictate how the employer treats regular or frequent leaving work early situations, and if it is something an employee does regularly it can lead to termination of a contract too.

Leaving work early policies are not the same in every workplace, as they are not specified by government agencies, rather, they are decided by the company itself depending on what they can deal with without the output getting affected.

If you have to leave work early often to pick up a child or to attend to a sick relative or any of the many other things that are frequent and require you to leave work early fairly regularly, you need to work out a system with your employer because in most cases they might be able to accommodate you; what they might not be able to do is keep giving you leeway to create your own schedules and keep leaving work early all the time.

If you are an employer looking for a leaving work early policy because you have an employee that keeps leaving work early all the time, there are no laws pertaining to the matter but here are some tips to deal with the situation:

  • Talk to the employee about leaving work early.
  • Tell the employee that you may be forced to take strict action if the pattern does not resolve.
  • If they have a problem that requires them to keep leaving work early, try to figure out alternate timings or some schedule that works for both of you.
  • If it is a short term issue, like dealing with a scheduling conflict at their child’s school or such, cut them some slack for leaving work early and tell them that it won’t be acceptable once the conflict is resolved.

Why is this blog about reasons for half-day leave important?

We could all think about all the reasons why we could have a half-day leave.

However, as we have seen, not all of them are really good or valid reasons why we should ask for half-day off work.

If you do need to get a half-day leave due to an emergency in your family or unforeseen events then you know have the basic tips on how to write a letter and a few samples that can be adapted to your own circumstances as needed.

Remember that your request will not always be granted and if you have it as a habit then, most likely it will be denied.

Try to be patient and work with your boss to work something out that can benefit both parties.

Please feel free to leave any comments or thoughts about the content of this article!

Side Note: I have tried and tested various products and services to help with my anxiety and depression. See my top recommendations here, as well as a full list of all products and services our team has tested for various mental health conditions and general wellness.

Frequently Asked Questions (FAQs) about reasons for half day leave

What are the reasons for taking leave?

There are many reasons for taking leave but here are 7 of the most common totally justifiable:

– If you have a family emergency or commitment.

– If you are ill or have a health condition you need to attend to.

– If you would like to take advantage of the good weather.

– If you are feeling stressed out.

– If you haven’t been able to take your vacation time.

– If you need to take care of your home or your kids.

– If you feel like you can’t concentrate anymore.

What is a good reason to leave work early?

There are very good reasons to leave work early such as having unforeseen events like major damage to your home or a repair that needs to be taken care of immediately.

Also, if someone from your family had an accident then you need to go see them and be with them.

If you experience any emergency, make sure to let your employer know right away and update them when you can to let them know what is happening and when you expect to go back to work.

How do you request a half-day off?

Every employer may have a different procedure to request a half-day off.

Most of them have an electronic platform where you need to request “half-day” some others will need it in writing or just simply, by having a conversation with your line manager they would grant you the permission depending on the situation since it could happen that you may need more time than expected.

What are legitimate reasons for missing?

Here we have 10 legitimate reasons for missing a day of work:

– Calling in sick because you are feeling unwell or if you have been injured. 

– Missing work due to a family emergency (e.g. a sick relative, an accident, etc.)

– Bereavement days for a family death.

– House emergency (e.g. flooding, leaking pipe, power outage, etc.)

– Car trouble.

– Transportation issues.

– Taking a mental health day.

– A doctor’s/dentist appointment.

– Attending an event.

– Medical emergency (e.g. urgent surgery).

How do I apply for leave for personal reasons?

Here is an example from ultimateletter.com that you can modify as needed:

(Subject: leave application to boss for personal reasons)

Respect Sir, With due respect, I would like to request you for work leave. I need this leave on (date) [ For Example: I need work leave on 10th May] or from (date) to (date) [ For Example: I need work leave from 10th May to 13th May] for some personal reason.

References 

Letters.org: “Half Day Leave Letter”

Doyle, A. (2020, Feb.) Good (and Bad) excuses to Leave Work Early. Retrieved from Thebalancecareers.com.

Naukri.com: “Half-Day Leave Application For Office: Samples”

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