Reason for writing a resignation letter(5 samples)

This article will list some of the reasons for writing a resignation letter and samples of resignation letters with a reason.

Reason for writing a resignation letter

Even though the letter of resignation is to be kept brief, it is best to tell your employer the reason you are resigning. Giving a reason for your resignation, may help the company to deal with the future employees in a much better way. However, if you feel that details regarding your reasons for resignation would be irrelevant, you may completely skip the same.

Some of the reasons that may force you to quit your job are: relocation, better opportunity, pregnancy, health issues, early retirement, poor management, toxic environment, personal reasons, child care, among others.

This is th best format to use while writing a resignation letter with reasons.

  • The first step is to tell your employer about leaving the job and the final work date. Keep it short as the essential part of the letter is the Last Date of your work.
  • Indicate the reason you are leaving your job. It would be best to be polite as you will leave a positive impression on your employer. Maintain your composure when drafting the letter.
  • Finally, thank your employer for the position and the opportunities you have enjoyed during your work period.
  • Ensure you proofread your letter before sending it to your employer. You can send the letter to your family and friend to check for grammatical errors.

Sample 1: “Resignation letters with reason”

Resignation letter for going for further studies

“Subject: Resignation

Dear (Manager’s Name),

This is to bring to your notice that I would like to render my resignation from the post of (your position) at ABC Company. I was seeking to go in for further studies and have got an acceptance from Indian Institute of Technology, Roorki for Masters in Business Administration program. 

I always wanted to do an MBA course to further my career goals and had been studying hard to get into a good institute. The skills that I learnt from my experience at ABC helped me enhance my knowledge an understand the intricacies of marketing.

I will always be grateful to the Company for all the help that I have received. I am thankful to my team manager, Mr. Sharma, who always guided me through my work. Since he was was very flexible with my shifts, I could devote sufficient time for my MBA exam preparation. Lastly, I am very grateful to my co-workers for helping me and cooperating with me at various situations. 

Thank you once again for all the help for which I will always be indebted to you. I hope to maintain a positive future relationship with you and ABC Company. I wish you all the very best.


Your Name”

Sample 2: “Resignation letters with reason”

Resignation letter for taking up a new job

“Subject: Resignation

Dear (Manager’s Name),

I am writing to inform you that I am resigning from my position as a (Current Position} at (Company Name). Hence, kindly consider the same as my formal notice of resignation. 

I recently received a new job offer as (New Position) at (New Company Name). After carefully considering all the aspects, I have decided to accept this new opportunity and will be commencing work with them from xx/xx/xxxx. I kindly request you to relieve me by xx/xx/xxxx.

To further my career ambitions, I believe that the new job will help me achieve my future goals in content writing. The skills that I gathered here will enormously help me in the future. I came here as a fresher and progressed to become a senior content developer.

I would like to specially thank Mr. Sinha, whose guidance helped me hone my abilities and creativity along with my colleagues for their immense cooperation and encouragement. 

To ensure a smooth transition, I am willing to render whatever help is needed from my end. I will be completing my ongoing tasks before my departure. I can also help in the training of my replacement before I leave.

Thank you for your support and understanding. Wishing you all well and best in future endeavors.


(Your Name)”

Sample 3: “Resignation letters with reason”

Resignation letter due to pregnancy

“Subject: Resignation

Dear (Manager’s Name),

I am writing to inform you that I will be resigning from my position of (your position) at ABC due to my pregnancy.

Being both nervous and excited, I believe motherhood is a demanding phase and hence, I would like to tender my resignation to offer complete attention to my newborn. Also since my doctor anticipates that the child may be premature, my family and I believe it is in the best of my interest to focus on my pregnancy.

I would really miss my time at ABC. It has been an enriching experience. I would like to thank my colleagues who assisted me in many of my tasks and made my journey so memorable. 

Now as a take a break from my professional life, I look forward to embarking upon my motherhood successfully.

I wish everyone all the very best for future.


(Your Name)”

Sample 4: “Resignation letters with reason”

Resignation letter for personal reasons

“Subject: Resignation

Dear (Recipient’s Name),

I would like to inform you that I will be resigning from the position of (current position) from ABC company. Considering this letter as a formal intimation, I request you to relieve be w.e.f xx/xx/xxxx.

Although working at ABC has been a pleasure all along, there are some unavoidable personal reasons that have compelled me to take this decision. 

My tenure at ABC has been very rewarding and I truly appreciate the experiences and opportunities that I have embarked upon here. The staff and colleagues here have been very helpful and assisted me all along to achieve my professional targets at the company.

I intend to ensure a smooth transition and will explain the necessary details to my team members. Apart from that if there is anything specific needed of me, please do let me know.

I hope to stay in touch and look forward to maintaining a positive relationship with the company in future. 

Wishing you and the company all the very best for future. 


(Your Name)”

Sample 5: “Resignation letters with reason”

Resignation letter due to relocation

“Subject: Resignation from the post of (current title)

Dear (Manager’s Name),

Kindly accept this letter as a formal notification of my resignation from the position of {your current position) at ABC company.

Since my family is shifting to Mumbai in the coming months, I am required to relocate and thus would not be able to continue working at ABC. I would like to request you to consider my last working day to be xx/xx/xxx. 

The decision of leaving ABC is difficult for both me and my family after having spent a total of 8 years here. The attachment I have formed is cannot be expressed the company seemed just like a second family to me. 

I have deep regard for Mr. Pandey, our project manager under whose guidance I could win the best employee award twice. I will certainly miss the support and positive experience that I received from my co-workers and management.

Over the next few weeks of my notice period, I will complete all the ongoing tasks that I have been assigned. I am also willing to assist in training the replacement for my position. If there is some other way I can be of assistance during the transition, kindly let me know. 

Thanks a lot for your time. I wish everyone at the company a bright future ahead and look forward to maintaining a positive professional relationship. 

Best Regards,

(Your Name)”

Frequently Asked Questions: Reason for writing a resignation letter

Can I resign immediately without a notice period?

Yes, you can resign immediately without a notice period. However, this may ruffle many feathers and therefore it is recommended that you complete at least a two-week notice period before you leave your job.

How do I resign due to personal reasons?

You can resign due to personal reasons by writing a resignation letter mentioning the same. You can keep the information as brief as possible since this is all completely personal.

We hope the above blog post was helpful. Please leave your comments and questions below.