Professional Resignation Letter Example (+5 Samples)

This is a quick guide on how to write a professional resignation letter. Readers will find five additional samples of such resignation letters.

Writing a Professional Resignation Letter

A professional resignation letter will comprise the following components:

  • A header with the sender’s and recipient’s addresses
  • A date
  • A salutation
  • An announcement of the resignation
  • Effective dates and sufficient notice
  • Reason for resignation
  • A plan for tying up loose ends
  • A note of thanks
  • An offer of assistance with the transition
  • A positive conclusion
  • Signature and contact details

Sample 1: Professional Resignation Letter Example

“Jill Masolov

1232 15th Street

Manuhet, NY 12446

March 7, 2022

Ms. Margaret Manatier

Chief Executive Officer

Acme Company

456 Main Street

Huntington, NY 12345

Dear Ms. Manatier,

I am writing to notify you that I am resigning from my position as Customer Service Manager with Acme Company. My last day of employment will be March 18, 2022.

I appreciate the opportunities I have been given during my time with your company, as well as your professional guidance and support.

I wish you and the company the best of success in the future.

If I can assist with the transition to my successor, please do let me know.

Very sincerely,

Signature (hard copy letter)

Jill Masolov”

Sample 2: Professional Resignation Letter Example

“Subject: Firstname Lastname Resignation

Dear Mr./Ms. Supervisor,

Please accept this letter as formal notification of my resignation from Capitol Company. My last day of work will be January 25, 2022.

I really appreciate the experience and growth opportunities I have gained while working with you; my successor, like me, will be fortunate to be a part of your dynamic and supportive team operations.

If I can help in any way to ease the transition, please let me know. I wish you and [Insert Name of Company] continued success.


Firstname Lastname


Sample 3: Professional Resignation Letter Example

“David Kent

6002 35th Ave.

Tuscaloosa, AL, 35010

(205) 390-0320

June 18th, 2017

Martha Greensburg

Branch Manager

Wells Fargo Bank

1427 Greensboro Ave

Tuscaloosa, AL, 35401

Dear Mrs. Greensburg,

I am writing in regard to my formal resignation from Wells Fargo Bank. I would like to make it known that my last day will officially be the 2nd of July, 2017.

Everyone at Wells Fargo has been extremely supportive and the work environment has been most pleasant. This is why I would like to extend a helping hand in preparing another employee to take over my position.

Thank you for all the opportunities you have given me.



David Kent”

Sample 4: Professional Resignation Letter Example

“Claire McAleenan

455 Pennsgrove St

Philadelphia, PA, 19434

(215) 545-9922

April 7th, 2017

Mary Tezak

Chief of Staff

U.S. Customs and Border Protection

N 2nd St & Chestnut St #102

Philadelphia, PA, 19102

Dear Ms. Tezak,

The intent of this letter is to notify you of my resignation from the Commissioner’s Staff at the U.S. Customs and Border Protection. The final date of my employment will be Friday, April 21st, 2017.

Thank you for the encouragement over the years and the responsibilities you so confidently entrusted to me. I have gained a lot from my time here at CBP and I greatly admire your administrative expertise.

Please let me know if there is anything I can do to help make this transition run smoothly.



Claire McAleenan”

Sample 5: Professional Resignation Letter Example

“Your Name

Your Address

Your City, State Zip Code

Your Phone Number

Your Email






City, State Zip Code

Dear Mr./Ms. Last Name:

I would like to inform you that I am resigning from my position as Marketing Supervisor for the Smith Company, effective October 1, 2021.

Thank you for the support and the opportunities that you have provided me during the last two years. I have truly enjoyed my tenure with [insert Name of Company], and am more than grateful for the encouragement you have given me in pursuing my professional and personal growth objectives.

If I can be of any assistance during this transition in order to facilitate the seamless passing of my responsibilities to my successor, please let me know. I would be glad to help however I can.


Your Signature (hard copy letter)

Your Typed Name”

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FAQs (Professional Resignation Letter Example)

Should I talk to my boss before resigning?

You may talk to your employers if you feel like it but you are not compelled to. Talking to them may prevent damage to your professional relationship but at the same time, it’s a personal decision.

How do I professionally resign immediately?

To resign immediately, you need to inform and explain why you have to leave at such short notice. This is only possible if your employment contract allows for this. Otherwise, you may have to find a way to compensate for the inconvenience monetarily or with other resources.

How do you write a positive resignation letter?

A positive resignation letter will be polite in tone with a paragraph focussing on the appreciable factors of that workplace. It can also include an offer to assist with the transition.