Printable Resignation Letter (+4 Samples)

In this blog post, we’re going to look at printable resignation letters. We have included 4 sample templates that you can use for your resignation letters.

Printable Resignation Letter

A printable resignation letter is a basic structure or format that you can use when writing your own resignation letter. It usually includes the following elements:

  • Sender’s address
  • Receiver’s address
  • Date of writing the letter
  • Salutations
  • Statement of intent
  • Effective date
  • A brief explanation for resigning
  • Statements of gratitude
  • Closing statements
  • Signature

Sample 1: Printable Resignation Letter

“From: _____________________

Address: _____________________

Address (2): _____________________

Phone: _____________________

E-Mail: _____________________

Date: ________________

To: _____________________

Address: _____________________

Address (2): _____________________

Phone: _____________________

E-Mail: _____________________

Dear _____________,

This letter represents my official notice of resignation from my position of __________

with _____________ be made final on the ___ day of _______________, 20___.

It has been with great pleasure to be alongside the individuals at _____________ and I

will always appreciate the experience and knowledge I gained during my time here.

I hope the notice period is enough for you to find a replacement. Furthermore, please let me know of any help that I could be to train or assist the person that will take over my






Print Name”

Sample 2: Printable Resignation Letter

“Your Name

Your Address

Your City, State, Zip Code

Your Phone Number

Your Email






City, State, Zip Code

Dear Mr./Ms. Last Name:

I would like to inform you that I am resigning from my position as Account Executive for the

Smith Agency, effective August 1.

Thank you for the opportunities for professional and personal development that you have

provided me during the last three years. I have enjoyed working for [name of organization]

and appreciate the support provided me during my tenure with the company.

If I can be of any help during this transition, please let me know.


Your Signature

Your Typed Name”

Sample 3: Printable Resignation Letter


Company name:

Your name and position:

Dear Mr./Ms. [insert name]

I would like to inform you that I am resigning from my position as [insert position name], effective [insert date].

Thank you for all the support and opportunities you have provided me over the years. I have truly enjoyed my time working at [insert company name] and am grateful for the encouragement you have given me to pursue my personal and professional goals.

I will do everything I can to complete my current projects and train other team members to take over my duties. Please let me know if there is anything else I can do to help during this transition period.

I wish the company continued success in the future and hope to stay in touch.


[Your name]

[signature for hard copy]”

Sample 4: Printable Resignation Letter

“[Your Name]

[Your Address]

[City, Provincial Abbreviation, Postal Code]


[Supervisor’s name]

[Name of the Company]


[City, Provincial Abbreviation, Postal Code]

Dear [Supervisor’s Name]:

Please accept this letter as a formal notice of my resignation from my position as [Job Title] with [Name of Company].

My last working day will be [Month, Day, Year]. It is my intention to complete all of the shifts scheduled for me during this period.

I would like to use this opportunity to thank you for the mentorship and support you have provided me while working here at [Name of Company]. I wish you and the organization continued success.


[Your Name]”

If you like this blog post, please leave your comments and questions below.

Frequently Asked Questions (Printable Resignation Letter)

How do I write a letter of resignation for free?

There are several free templates and samples of resignation letters available online. Even offline, you can find them in the templates section of Microsoft Word.

How do I write a short resignation letter?

A short resignation letter only needs the statement of intent and effective dates. If there are any pending projects, address how you will deal with them.

Does Microsoft Word have a resignation template?

Yes, Microsoft Word has multiple resignation letter templates that you can choose from. You can find them in the templates section.