Physician resignation letter to patient (5 samples)

This blog post will show you samples of “physician resignation letters to patients.”

Samples of physician resignation letter to patients

When writing a “physician resignation letter to patient,” these are some of the things that you need to keep in mind.

  • The first step is to tell your patient about the departure; keep it short.
  • Indicate the reason why you are leaving the job.
  • Finally, thank the patients for being loyal.
  • Ensure you proofread your letter before sending it to the patient. You can send the letter to your family and friend to check for grammatical errors.

Sample 1: “Physician resignation letter to patients”

“NKW Hospitals

29 Greene AVE

Montreal QC H4C 2J8

Date: 7th March


Jackson Daniels

7 Rue Saint-Jean ST

Quebec City QC G1R 1R7

Dear Mr. Jackson, 

This letter is to inform you that Dr. David Williams will be leaving our institution on 18th June this year. He has decided to relocate to the States to spend more time with his family. It has not been easy to cope with his upcoming departure, but we wish him all the best for his next venture. 

With this doctor leaving practice announcement, we would also like to assure you that your medical care shall be uninterrupted. Dr. David has recommended some other physicians who can take over and fulfill his duties. We have mentioned their details at the end of this letter. 

Please feel free to contact our patient assistance team on +1 514 749 2222 or drop an email at Also, note that your medical records will be retained by NKW and you can obtain the copies by contacting us. 

If you want to transfer your medical records, fill up the enclosed authorization form and send it back to us. 


(Hospital signature)”

Sample 2: “Physician resignation letter to patients”

“Liam Martin, M.D.

The Victoria Healthcare Institute

361 Acton ST

Victoria BC V8T 1Y1


Lily Robbins

2 100 AVE

Surrey BC V3V 2W7

Dear Ms. Lily, 

I hope you are doing well! This letter is in regards to my retirement from TVHC. I was privileged to be a part of this esteemed hospital for the last ten years and will be forever grateful. Also, I would like to thank you for trusting me with your healthcare and supporting me for years.

Another reason why I am writing this physician resignation letter to patients is to ensure that you can find another doctor effortlessly. I have been working with Dr. Jared for almost seven years now and can tell you that he is one of the doctors in his field. 

You can book an appointment with him through the number mentioned on the letterhead. I am sure that he will be able to take over your treatment smoothly and not let you feel my absence. 

Please note that your medical records are safely retained by the institute as I depart. You can request copies of the same or get them transferred to another physician.

For any other questions or follow-ups, you can call on +1 250-730-9999. 

Once again, I would like to appreciate your support and thank you for making me a part of your life. 



Sample 3: “Physician resignation letter to patients”

“Dear Ms. Longview,

I wished to inform you that I am resigning from my work as a physician at ABC Family Health Clinic, as I have recently decided to retire. I have greatly enjoyed my work at the clinic but feel that this decision is in the best interest of both myself and my patients. My last day at the clinic will be April 30, 2014. I hope that you can understand.

As your next appointment is due before my date of retirement, I will of course be delighted to see you at my office at the scheduled time. Beyond that, there will be a new physician stepping into my place. I highly recommend Dr. Jennifer Wimbledon, who is a skilled professional I hold in high regard. I feel confident that you and all of my patients will be in excellent hands under her care. If you have any questions in this matter, please feel free to call into my office at (555)-555-5555 and I will get in touch with you.

I would like to thank you for your patience and cooperation with me over the years. Working at ABC Family Health Clinic has been a wonderful experience for me that I will not soon forget, and I will surely miss seeing you and all of my patients on a regular basis.

Yours sincerely,

Robert D. Breichiesen, M.D.”

Sample 4: “Physician resignation letter to patients”

“American Heart Institute

9 West Dodge RD

Omaha NE 68007

Date: 4th March 2022.

Ms. Jessica Eyre

18 Cornhusker RD

Omaha NE 68119

Dear Ms. Jessica,

We hope you are doing well! This letter is to inform you of an AMI doctor leaving practice. Charles White, M.D., has decided to move on with his career and leave our hospital in May 2022. This decision comes after he decided to move back to his hometown Oklahoma and restart his career.

It has not been easy for us to let go of such a brilliant, hard-working, and loving doctor, but we wish him all the best for his future endeavors.

With the medical office closure of Dr. Charles, we want to assure you that your treatment will be done as usual by the other top doctors in our institute. You can still book your appointments at (402) 68952 2770 and get the medical care you need.

You can also contact this number in case of any questions about the transition or drop us an email.

Meanwhile, you can have your patient medical records transferred if you wish to continue your treatment with Dr. Charles. Please note that AMI will store all the original copies of your data.


Josh Williams, Medical Director – AMI.”

Sample 5: “Physician resignation letter to patients”

“4th March 2022.


Kevin Olson

7 Acken LN

Princeton, NJ 08544

Dear Mr. Kevin,

This letter is regarding my departure from the Princeton Medical Care Center on 10th April 2022. I am starting a new role at the Welfare Hospital in Jersey City to explore new opportunities in ophthalmology.

Two years ago, I was privileged to join Princeton Medical Care Center as a junior physician. Over this time, I met the most amazing patients who made me a part of their life journeys. I would sincerely like to thank each of you in this physician retirement notification letter who always supported and trusted me.

Please know that your medical care is in great hands here as Dr. June Havens, M.D.Ph.D., will be joining us this month. She has experience of over five years in this field and has treated thousands of patients successfully. Also, you can continue your treatment with doctors Jade Ambler and Aria James, who are specialized experts in ophthalmology.

I know that a physician leaving practice may throw you off, so you can reach out to me at (609) 254-4181 while I am still here. This way, we can discuss how you could move ahead with your healthcare. Also, you may call up the reception number mentioned on the letterhead to book an appointment with any of the doctors I have recommended.

Please note that your medical data will remain with the institute as I move on. You can access your records and obtain copies by emailing at

Again, I would like to thank and appreciate you for everything. Though I am saying goodbye with a heavy heart, I am confident that Princeton Medical Care Center will continue offering you outstanding care and treatment.

Kind Regards,

Nate Roerig, M.D.”

Frequently Asked Questions: Samples of physician resignation letter to patients

How do you write an appreciation message?

Simple Thanks

  • “Thanks for doing what you do!”
  • “You are appreciated for all you do.”
  • “The work you do is important and so appreciated.”
  • “Sending a little heartfelt appreciation your way today!”
  • “Just wanted to express our deep gratitude for the dedicated work you do day after day.”

What is a good resignation email sample?

“I am writing to inform you that I am resigning from my position as [position] with [Company Name]. My last day of work will be on [date]. Thank you for the opportunity to work at this company. I have enjoyed my time here and am grateful for the skills and experience I have gained.”

We hope the above blog post was helpful. Please leave your comments and questions below.


Notifying Patients of Physician Leaving Practice