OJT resignation Letters(4 samples)  

This blog post will show you samples of “OJT resignation letters.”

Writing an “On-the-job Training resignation letter.”

When writing an “On-the-job Training resignation letter,” these are some of the things that you need to keep in mind.

  • The first step is to tell your employer about leaving the job and the final work date. Keep it short as the essential part of the letter is the Last Date of your work.
  • Indicate the reason you are leaving your job. It would be best to be polite as you will leave a positive impression on your employer. Maintain your composure when drafting the letter.
  • Finally, thank your employer for the position and the opportunities you have enjoyed during your work period.
  • Ensure you proofread your letter before sending it to your employer. You can send the letter to your family and friend to check for grammatical errors.

Sample 1:

“Jean Rodriguez

123 Main Street

Anytown, CA 12345



May 23, 2022

Kevin Lau

Director, Human Resources

Against All Odds Public Relations

123 Business Rd.

Business City, NY 54321

Dear Mr. Lau,

Thank you for allowing me to interview with you this past January, and then selecting me as your employee. I know several people were vying for the position, and I was pleased that I was selected. Although I have only been with Against All Odds Public Relations for six months, my time with the company has been fruitful and exciting.

I can certainly understand why your many high-profile clients are so interested in retaining your services. You deliver results, and you do it in a professional and friendly manner. The intern role provided me with a lot of great experiences because I got to see first-hand how industry experts handle clients and deliver results. I truly have enjoyed my time with your agency.

As I mentioned during the interview process. I have also been seeking full-time employment. One of the companies that I previously met with contacted me because of a job opening. This opportunity turns out to be ideal for me, and I have decided to accept that position. I just heard from this firm and wanted to let you know about my plans to leave Against All Odds in two weeks.

During that time, I am happy to meet you (or anyone else) to review the work I was engaged in. I will complete all tasks assigned to me, and you can contact me via email if you have any questions after I leave. 

I want to reiterate my appreciation for spending the past few months educating me and training me about the public relations industry. This experiential learning has proved to be invaluable, and I will always be grateful for your generosity of time.

I also want to wish you the very best of luck in all your endeavors and look forward to reading about your clients in the various news outlets and on social media platforms. I hope that we can stay in touch, and to that end have included my contact information at the top of this letter.


Your Signature (hard copy letter)

Jean Rodriguez”

Sample 2:

“[Immediate Supervisor]

Through this letter I am announcing my resignation from the post of [abc] at [xyz company] as effective from [date]. I understand that my departure from the company is very sudden and definitely unexpected. However, due to some unforeseen circumstances in my personal life, I am afraid that I cannot continue my internship at the company any longer.

I wish to thank [Person name] for hiring me for the OJT. I also thank [Person name], under whom I have interned, for guiding me and teaching me new skill sets. I finally thank the management of [xyz company] for letting me be a part of such a reputed and esteemed organization.

I am listing below the various outstanding tasks in my name that need to be handed over to a replacement.

[Project 1]

[Project 2]

[Project 3]

Yours truly,


Sample 3:


[Address, zip code]

[Phone number]



[Immediate Supervisor]

I am hereby resigning from my post of abc trainee at [abc company]. I will be completing my two-week notice period which will make [date] my last working day here. As of my last day at the organization, I have certain open tasks that require immediate attention. These are:

[Project 1]

[Project 2]

[Project 3]

My sudden exit from the company in the middle of my training is mainly due to the toxic working environment that I have experienced since the first day of my training. Due to this, I am not able to focus on my daily tasks and thus feel that this is the right time for my exit from the company.

I still thank the management of [xyz company] for giving me this unforgettable opportunity. I also thank my training guide, [Person name] who tried their best to create a suitable learning environment for me. I hope to collaborate with [xyz company] in the future when the timing is more apt.

Yours truly,


Sample 4:

“[Immediate Supervisor]

This is to inform you that I am resigning from my post of [abc] from [xyz company] which I have served for five months. I will be completing my two-week notice period which will make [date] my last working day here. As of my last working day, I have certain open tasks that need to be handed over to someone else with priority. These are:

[Project 1]

[Project 2]

[Project 3]

I understand that my departure from [xyz company] is sudden and unexpected but comes due to the fact that I have been offered an internship opportunity. Since this opportunity is more closely tied to my career plans, this is an offer I simply cannot refuse. While I am excited to embark on this new adventure, I am still saddened at leaving the family and friends I have made at [xyz company].

I wish to thank the management of [xyz company] for all the opportunities that I have enjoyed throughout my years of work at the company. I particularly thank [Person 1] and [Person 2] for their constant support and guidance. I wish [xyz company] continued success in all its future endeavors.



Frequently Asked Questions:

When should you quit an ‘On-the-job Training’?

You can quit an OJT if you feel that the environment at the organization is a toxic one. You can also resign if someone has threatened or hurt you in any manner. You may also quit if you feel that the internship does not serve your learning or your personal aim for your career. You can quit by sending a resignation letter or an email.

How do you politely leave an OJT?

You can politely leave an OJT by writing a resignation letter or even a resignation email. In this letter, you will need to thank the management for the opportunity that you have enjoyed and also state the actual reason why you are departing. You also may need to complete a two-week notice period as part of your resignation.

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