Non acceptance of resignation letters (4 samples)

This blog post will show you samples of  “non acceptance of resignation letters.”

Writing a “Non acceptance of resignation letter.”

When writing a “Non acceptance of resignation letter,” these are some of the things that you need to keep in mind.

  • The first step is to tell your employee the reason for writing the letter.
  • Explain why you are rejecting the resignation. For example, they have not served the notice period and yet they have submitted the resignation
  • Finally, thank your employee for their good work.
  • Ensure you proofread your letter before sending it. You can send the letter to your family and friend to check for grammatical errors.

Sample 1:

“Dear (Name of the employee),

About your resignation letter, I am sorry to say that I can’t allow you to resign without any prior notice. you can’t resign in this manner. you have to give at least one-month prior notice for resignation.

it is not suitable for your career to resign within 5 months of your joining. You should stick to your job. You have to face many problems ahead in your career if you keep moving like this. 

I appointed you because I have seen many qualities in you. I have seen a positive attitude, patience, and confidence in you that you can easily handle the students of our school.

I am disappointed after knowing about your resignation letter. I have no regrets in telling you that I will not allow you to resign like this.

You have to complete all your responsibilities which you have taken at the beginning of the session. I can’t let you go as the future of the school students are on your shoulders. 

I hope you will understand the importance of this job and cooperate with the organization. I am not only worried about students, but I am also worried about your career.

I request you to stay at least for a few months to understand things in a better way and also you will get an experience letter after a few months. I hope you will understand my point and change your decision.



Sample 2:


[Mention the full name of the recipient]

[Mention the designation of the recipient]

Subject – letter to decline resignation due to no prior notice

Dear [mention the full name of the recipient],

This letter is to inform you that your resignation letter has been declined by the company because you had been told earlier that an employee needs to submit a [mention the number of days] day’s prior notice to the company before resigning from the company.

As you have not adhered to the rules and regulations this company runs, your resignation letter thus cannot be accepted. It would be better if you now submit a prior notice and then serve the notice period after which you can resign from the company after providing the resignation letter.

It is further informed that the company functions as professionally as possible and stands by its rules and regulations, which all its employees, whether prospective, present, or outgoing have to follow.

So you are being told to behave in a highly professional manner and correctly complete the resignation proceedings.

[Mention the full name of the sender]

[Mention the designation of the sender]

[Mention the full name of the company]”

Sample 3:

“[Mention the full name of the recipient]

[Mention the designation of the recipient]

Subject – letter to decline resignation due to no prior notice

Dear [mention the full name of the recipient],

Your resignation letter applied to the company on [mention the relevant date] has been declined. You have not followed the company’s rules and regulations that every employee must follow while resigning from the company.

You are henceforth told that your intention to resign from the company will be accepted only if you apply in the manner laid down by the company.

Whether at the time of joining or resigning, unprofessional conduct is not considered appropriate while formalizing a situation.

We have mailed you all details regarding the resignation procedure, and you are told to go through them in a detailed manner before making a resignation application.

[Mention the full name of the sender]

[Mention the designation of the sender]

[Mention the full name of the company]”

Sample 4:

“Dear employee,

This is to inform you that Human Resources has received your written statement titled “Notice of Resignation.” We regret to inform you that your request for employment termination cannot be accommodated at this time.

In previous years, our department has followed a liberal policy of accepting the two weeks’ notice of employees for a variety of recorded reasons, including but not limited to “perilously low employee morale,” “deliberately unsafe working conditions,” and “this place is a clown show run by clown monkeys.” We understand that you are basing your resignation on the precedence set by these previous departures.

Unfortunately, it has been brought to our attention that the success of this non-retention policy was commensurate with your continued absorption of an increasingly higher workload without a corresponding increase in compensation. Releasing you from employment would result in a substantial decrease in company productivity and require considerable expenditures toward hiring multiple employees to replace you (please see attached line graph).

Furthermore, your recent performance review indicates that over the course of your employment, you have become the sole holder of valuable insider secrets that we cannot allow to leave the company. These include the location of paper towel and ink cartridge refills, how to load and turn on the dishwasher, and the name of the maintenance man. By leaving, you would force us into the awkward position of having to communicate with him ourselves, which we’re uncomfortable doing, having drawn the conclusion that he’s vaguely ethnic looking and therefore might not speak English. After careful consideration, we have determined that it is in the company’s best interest to reject your resignation.

Please coordinate with your supervisor to ensure that your potted plants and photos of your godson are returned to your desk in a timely manner. The attached PDF further details the company’s policy regarding your never, ever quitting. This policy is effective immediately (a copy is also available on the shared drive and will be presented at the upcoming shareholders meeting).

Over the years, we’ve appreciated your commitment to toiling tediously and ceaselessly, without hope of recognition or promise of reward, and we count on your continued dedication in doing so. On behalf of the company, we would like to thank you for your attention to this matter and continued employment. We wish you success in your future endeavors; namely, returning to your desk promptly and never leaving it again.


Your Human Resources Department”

Frequently Asked Questions:

Why is a relieving letter important?

A relieving letter proves that you have paid all dues and have no outstanding work. It also shows you are entirely relieved of their responsibilities and do not have any company data or internal property.

Should you apologize in a resignation letter?

Yes, it would be best to include an apology in your resignation letter, especially if it is short notice. Resigning abruptly may cause inconveniences in the company; thus, apologizing is a way of showing that you are remorseful.

How do you apologize professionally?

Some of the examples of how to apologize professionally are:

  • ‘I am sorry for the trouble caused.”
  • “I am sorry for the inconvenience.”
  • “I would like to apologize in advance for the trouble.”

We hope the above blog post was helpful. Please leave your comments and questions below.


Was this helpful?

Thanks for your feedback!