Nice Letter of Resignation (+5 Samples)

In this blog post, we will discuss how to write a nice letter of resignation. We’ve also added a few samples for your reference.

Writing a Nice Letter of Resignation

If you’re trying to write a nice letter of resignation, bear in mind the following points:

  • Check your employment contract to find out how much notice you need to give your employer
  • Include a statement that states that you are going to resign
  • Mention your last date of work
  • Explain in brief the reason for resignation
  • Say something positive about your experience working for them
  • Offer your assistance with the transition
  • Politely thank the organisation at the end

Sample 1: Nice Letter of Resignation

“Jameson Gould

City, State, Zip Code

Sonya L. Banks

Manager, HR

Company Name

City, State, Zip Code

Dear Ms. Banks,

I am writing to regretfully inform you that I will be resigning from my position as Direct Sales Leader with Company Name effective Fridya, October 3, 2014. Due to personal reasons, I am forced to leave a position I enjoy greatly. Please accept this resignation letter as my official two weeks’ notice. I will be sad to leave such a supportive work environment and hope to remain in touch.

During the remainder of my time here, I intend to complete all projects currently in progress, and I will be sure to inform all of my sales team members. I am happy to assist in training my replacement if there is adequate time to do so prior to my departure. Please do not hesitate to contact me at 000-000-0000 or by email at should you require any additional assistance or have any questions. As we have in the past, I know we will continue to remain on friendly, professional terms.

My time here at Axis Enterprise has been an experience that has taught me so much. I thoroughly appreciate the lessons learned and experiences gained, and I wish everyone here much success.


Jameson Gould

Direct Sales Leader

Company Name”

Sample 2: Nice Letter of Resignation

“Dear Ms. Peters,

This letter is to sadly inform you of my upcoming resignation from my position as assistant manager at Smith Communications. I am resigning due to personal reasons and my last day of work will be December 15, 2014, so please accept this letter as my two weeks’ notice of resignation. I will be sad to leave you and all the rest of the team members behind, but hope that my future endeavors will go well. Thanks for your cooperation, your patience and all you have done for me over the past several years.

During my last two weeks at work, I would be delighted to assist in transferring responsibilities to another employee, or train a replacement to take over my duties. If this is something that you would like to discuss with me further, please do not hesitate to contact me by phone at (555)-555-5555 or by email at [email] I look forward to hearing from you and hope that we may be able to stay in contact on friendly terms always.

Working at Smith Communications has been an excellent experience for me that I will never forget. I will always appreciate all of the valuable opportunities and experience I have earned in my time at Smith Communications and am filled with regret over my resignation. Thank you for your understanding.

Yours sincerely,

John Lewis

John P. Lewis

Assistant Manager

Smith Communications”

Sample 3: Nice Letter of Resignation

“Dear [Manager’s Name],

I am writing to inform you of my decision to resign from [company], effective [date]. I understand that transitioning a new person to the role of [position] will take some time and I would like to provide as much notice as possible. 

During my time at [company], I have learned a lot and grown professionally. Thank you for all of your guidance and support during my employment.

Please feel free to contact me with any questions about the projects I have been working on. I am happy to help in any way I can with the transition process.

I wish you all the best for your continued success.


[Your Name]”

Sample 4: Nice Letter of Resignation

“Dear [Manager’s Name],

I am writing to formally notify you of my resignation from the position of [job title] at [company name]. My last day with the company will be [date].

During my time at [company name], I have come to realise that the scope of the role is unfortunately not what I had anticipated, and as such, I would like to explore other opportunities. 

Thank you for understanding, I truly appreciate all the support and guidance you have provided in the time I have worked for the business.

Please let me know how I can help to support a smooth transition over the next [notice period in weeks].


[Your Name]”

Sample 5: Nice Letter of Resignation

“Sample Resignation Letter

[Your Name]

[Street • City • State • Zip Code]

[Phone # • Fax phone # • Messages phone # • Email]

[Date today]

[Recipient’s name]

[Company name]




Dear [Recipient’s name]:

Please accept this letter as my formal notice of resignation from [Company name], effective [date, two weeks from date above]. The associations I’ve made during my employment here will truly be memorable for years to come.

I hope a two-week notice is sufficient for you to find a replacement for me. If I can help to train my replacement or tie up any loose ends, please let me know.

Thank you very much for the opportunity to work here.


[Sign here]

[Your name, title]

cc [Names for copies]”

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Frequently Asked Questions (Nice Letter of Resignation)

Can resignation be rejected?

No, it is not possible for an employer to reject your resignation. In many nations, if the employer does not accept the resignation, you can take legal action against them.

What are the rules of resignation?

There aren’t any declared rules of resignation unless otherwise specified in your contract of employment. It is an intimation in writing to your employers for your intention, reason, and timeline of resigning.

Should I talk to my boss before resigning?

You may talk to your employers if you feel like it but you are not compelled to. Talking to them may prevent damage to your professional relationship but at the same time, it’s a personal decision.