Manager response to resignation letter (5 samples)

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Page last updated: 1/10/2022

This article will show samples of “manager response to resignation letter.”

How to respond to resignation letter as a manager

Saying goodbye to an employee can be challenging, but it can be a lot easier when you find the right message to express yourself. When writing a response to a resignation letter of an employee  who is leaving, these are some general things to include:

  • Thank them for their time at your company 
  •  Express how much you’ll miss them 
  •  Wish them luck in their future endeavors 
  •  Include a fond memory or anecdote about working with them if you want to include something a little more personal
  • Include coworker get well message if they are leaving due to a medical concern.

Sample 1: “Manager response to resignation letter”

“Dear Mr. Brown,

I’m so sorry to see you go! We made such a great team, but as you start this next chapter in your career I know that you’ll find good luck at your new company, too. I appreciate having had the opportunity to work with you. Thank you for the support, guidance, and encouragement you have provided to me during my time at ABC Corporation.

Please keep in touch: I can be reached at my personal email address (samantha83@gmail2.com), on LinkedIn (linkedin.com/samanthasterling) or on my cell phone (555-555-2222).

Thanks again for everything. I wish you all the best.

Yours truly,

Samantha”

Sample 2: “Manager response to resignation letter”

“May 1, 2020

Julio Santos

Senior Finance Manager

Powell Financial Group, Inc.

136 Main Street, Ste. 7

Middleton, Iowa 41122

Giles Bronson

Junior Wealth Management Associate

Dear Giles,

Your resignation from the position of Junior Wealth Management Associate has been received and accepted as of May 1, 2020, effective on May 15, 2020 as requested. While we’re sad to see you go, the team at PFG has no doubt that your skill and professionalism will propel you forward in your future endeavors.

Please return all PFG-owned property on or before your last day of work, May 15, 2020, including keys, laptop, PFG-issued mobile phone, company credit card, ID badge, parking pass and any other company-owned property.

Attached, you will find information regarding your benefits coverage, final paycheck and final steps. Please feel free to reach out to Human Resources at 816-278-9403 or hr@pfg.com should you have any questions or need additional information.

Optionally, you may participate in an exit interview to provide valuable feedback to the company. If you wish to participate in an exit interview, please visit the company’s website and click on ‘Exit survey’ under the ‘Resources’ tab. This process is anonymous and completely optional. If you choose to participate in a face-to-face exit interview, please let Human Resources know by calling 816-278-9403 or emailing hr@pfg.com to schedule.

It has been a pleasure working with you, and Powell Financial Group wishes you the best in the future. Please do not hesitate to ask for a letter of recommendation.

Sincerely,

Julio Santos (signed)

Julio Santos (typed)”

Sample 3: “Manager response to a resignation letter”

“Dear Ms. Kaveni,

I’m sad to see you leave but happy that you’re following your dream. You’ve been an excellent employee over the years. I’ve really valued our collaborations and am really proud of what you and your team have accomplished.

I will never forget your kindness and professionalism whenever we worked on team projects together. I hope to stay in touch. Goodbye and Good luck for your next adventure. You’ve got a bright future ahead of you

Sincerely,”

Sample 4: “Manager response to resignation letter”

“Dear Mr. Jamie,

We’re really sorry to see you go but we know that this is the right decision for you. You’ve been a great member of our team and we’ve enjoyed working with you. You’ve made your mark here now it’s on to the next chapter. We’re no longer coworkers but we’ll always be friends.

Wishing you all the best in this next phase of your career! You will be missed here.

Sincerely,

Rita”

Sample 5: “Manager response to resignation letter”

“Dear [Employee name],

This letter is to acknowledge and confirm the receipt and acceptance of your letter of resignation, received on [date the letter was received] for the [name of title] position at [company name], effective [date of last working day].

Please return all [company] property on or before your last day of working [date of last working day], including keys, laptop, company-issued mobile phone, company credit card, ID badge, parking pass and any other company-owned property.

Attached, you will find information for exiting employees regarding benefit coverage, final wages and other information you may need going forward. Please feel free to reach out to Human Resources at [HR phone number] or [HR email] should you have any questions or need additional information.

Optionally, you may participate in an exit interview to provide valuable feedback to the company. If you wish to participate in an exit interview, please visit the following url to complete the exit questionnaire. This process is anonymous and completely optional. If you choose to participate in a face-to-face exit interview, please let Human Resources know by calling [HR phone] or emailing [HR email].

Thank you for your work here at [company]. We wish you the best in your future endeavors.

Sincerely,

[Supervisor’s signature]

[Typed name of supervisor]”

Sample 6: “Manager response to resignation letter”

“[Date]

[Company Name]

[Company Address]

[Company Contact Number]

[Employee Name]

[Employee Job Title]

[Department]

Dear [Employee Name],

I am writing to formally acknowledge and accept your letter of resignation, received on [Date] for the [Job Title] position at [Company], effective [last working date].

[Use this section to express your gratitude and appreciation for the contributions the employee has made to the company. This is also a good time to inform the employee of the offboarding process with the company.]

Please do not hesitate to contact me or Human Resources if you have any questions. [Thank the employee for the hard work and convey your well-wishes.]

Sincerely,

[Employer Name]

[Employer Designation]”

Frequently Asked Questions: How to respond to resignation letter as a manager

What to write to a coworker who is leaving?

Messages to a departing coworker

  • “Congratulations on your new job.”
  • “Congratulations on a job well done!”
  • “I’ve learned a lot from working with you over the years.”
  • “It was an honor to work with a coworker who was committed to their success and their coworkers.”
  • “We will remember you with warm thoughts and memories.”

How do you say good luck to a coworker is leaving?

“I hope your new company is a fun place to work and that your new coworkers are as happy to have you as we were. Good luck! 14) I heard you’re leaving the company! As much as that saddens me, we’ve made some sweet memories over the last few years, and so bidding goodbye to you is a bittersweet occasion.”

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Citations

https://content.mycareersfuture.gov.sg/write-reply-resignation-letter-supportive-employer/#:~:text=I%20am%20writing%20to%20formally,has%20made%20to%20the%20company.
https://www.indeed.com/career-advice/starting-new-job/response-to-resignation-letter
https://www.indeed.com/career-advice/starting-new-job/response-to-resignation-letter
https://www.greatsampleresume.com/letters/business-letters/response-to-resignation