Manager resignation letter to staff (5 samples)

This blog post will show you samples of “manager resignation letter to staff.”

How to write a manager resignation letter to staff

When writing a “manager resignation letter to staff,” these are some of the things that you need to keep in mind.

  • The first step is to tell your employees about leaving the position and the final work date. Keep it short as the essential part of the letter is the Last Date of your work.
  • Indicate the reason you are leaving your job. It would be best to be polite as you will leave a positive impression on your employer. Maintain your composure when drafting the letter.
  • Show your appreciation for everyone’s support and hard work in making you look good. Also, mention what you will be doing next, just so as to avoid constant questions about it all day, by everyone, everywhere you go.
  • State the achievements of your department to inspire everyone to continue the great work, or at least continue doing better. 
  • If there is somebody stepping up into your now-“old” role, encourage the team to accept, respect and support this person to learn their new role.
  • Finally, thank your employees for the position and the opportunities you have enjoyed during your work period.

Sample 1: “Manager resignation letter to staff”

“Dear [Company] family,

I’ve recently been offered the opportunity to move into a senior manager role with [company] which I officially accepted today, and will begin in [month and year]. I am very excited and look forward to starting this next phase in my career.

As some of you may be aware, I set up this department in [year] and have managed it for over X years now. During this time I have had the pleasure and privilege of achieving new targets, mentoring talented people, and developed the Creative Arts program. A lot of young people in that program I have been lucky to see grow into accomplished businesspeople, artists and social leaders in thought.

I feel I am extremely lucky to have worked for such a long period of time here. This company that has been my home and although I will miss it dearly I will not be too far away as I continue working for within the industry and may cross paths with you all in the future.

My last day at the centre will be [date].  It will be a very sad day  but I leave knowing that I have built a great department with great staff that will continue to provide the best service to the company and to this city.

A warm thank you to all the staff past and present that have supported and continue to support this department, the company  and myself. It has been a honor getting to know you all and I am going to miss coming here on a daily basis.

As for the appointment of a this role, I am very pleased to announce that [replacement’s name] has accepted the position as [role].  [Replacement’s name] has X years of experience as [roles] within the X and Y industries, [more explanation of qualification for the role].  [Replacement’s name] has lived in this city for X years and is looking forward to meeting staff and getting to know the company and its procedures.

[Replacement’s name] will start here on the [date] and work alongside myself for 2 weeks participating in a handover process.  I hope you will all join me in welcoming [replacement name] to  [company]!

If you have any questions please do not hesitate to speak with myself.

Kind Regards

Jane Whatsmyname”

Sample 2: “Manager resignation letter to staff”

“To all Colleagues, Staff and Friends,

As those close to me know, I am not good with goodbyes so I do apologize to those who feel offended that I have left having written only this letter, without personally shaking their hand and exchanging best wishes.

I have so many people to thank for their support and dedication that it is impossible to personally get to see you all with the short time that was available.

I truly am humbled to have worked with such a group of “get in and get it happening people” and I am so proud of the achievements that you have accomplished both in the operation and (for quite a lot of you) for your own personal accomplishments.

To the company and the team, the efforts and contributions have been outstanding. I have learnt so much from you and now possess a greater understanding of the difficulties that a work environment such as yours encounters every day.

To those of you that I had the opportunity to coach and or set goals for, I commend each of you for your achievements and hope that you continue to succeed through life journeys.

I could go on listing people and groups but in the end the message would still be: I have truly enjoyed my time here and have been well supported with the work and outcomes we have achieved.

I leave this place with great confidence in the people here, knowing that they are capable of overcoming any hurdles that will come up, singularly, and more importantly, together.

We have managed to assemble a very competent and practical group that provide excellent support to the management team. This provides me with a sense of pride and gratitude that is indescribable.

I am heading to a new company to take on a managerial role starting next week.

This will keep me off the streets for a while and provide plenty of challenges that I need.

I can be contacted if required on my mobile.

I wish you all a Healthy, Safe and Prosperous Year.

Thanks, regards and best wishes,

John Whatsmyname”

Sample 3: “Manager resignation letter to staff”

“Dear company,

I’m writing to give formal notice of my resignation from my role as [job title] for [company name]. My last day will be [weekday, month and date of your last day]. After careful consideration, I’ve decided to resign due to [reason for resignation].

Working with you was a great gratification and I’m going to miss you so much. Goodbye and know my best wishes for all of you.

Saying goodbye to coworkers like you is quite difficult. All those memories of working together with you are the best gift to me for farewell.

Goodbye Messages To Colleagues When Leaving The Job

Your support and encouragement helped me in my work. Thank you and goodbye! All the best to everyone.

You’re always more than coworkers. Through all the laughter, fun or difficult terms, you were there beside me. Going to miss you all like anything!

Thanks to everyone for all the support and the sweet memories over all these years. You are more than a colleague to me. Farewell, mates. Keep in touch.

I’ve learned a lot from all of you, and you helped me in my every work. I’m grateful to have outstanding and supportive coworkers like you. Thanks to everyone. Goodbye and best wishes!

Although I’m glad for my new job, the thought of leaving such wonderful colleagues like you are killing me. Hope you’ll stay in touch with me.

I extend my heartiest wishes to this company and to the most supportive colleagues like you guys. Goodbye and be well till we meet again.

I had a great experience while working with you all and learned so much from each of you. Hope my new working place would have such delightful coworkers!

I will cherish the time and memories of working in this company with you all through a lifetime. Goodbye and best wishes to all of you.

It’s true that I’m excited about my new destination, but the pain of leaving colleagues like you behind is more than that. I wish you and the company all the best and hope to stay in touch in the future.


[First name] [last name]”

Sample 4: “Manager resignation letter to staff”

Dear [company] family,

Please accept this letter as formal notification of my resignation from my position as executive director with Orange Media House. My last day will be Friday, Feb. 19.

It was a privilege to work with you. You’re indeed very supportive and helpful to me through the period. I’m leaving with having positive vibes from you. Working with you was an amazing experience that has filled my career life with so many unknown things to know. Thanks for all your efforts and time.

As I’m leaving the company, extending my heartily wishes to you. You’ll be very soon directed by my replacement. Thanks for being such a nice person throughout the project. The best part of working with you was your insightful suggestions and delightful nature. I really enjoyed the period of working with you.

We shared a good bonding in a short time, but it’s time for leave. The rest is assured that you’d not feel awkward with the new in-charge. I wish the company and the staff continued success and hope to stay in touch moving forward.


Addie James”

Frequently Asked Questions: How to write a manager resignation letter to staff

What is the best time to offer your resignation notice?

A 2-month notice gives your employer time to find your replacement so your position may not remain vacant when you leave the company.

How do I write a letter of resignation to a team leader?

“Dear [Your Boss’ Name], Please accept this letter as formal notification that I am resigning from my position as [position title] with [Company Name]. My last day will be [your last day—usually two weeks from the date you give notice].”

If you like this blog post, please leave your comments and questions below.