Letter announcing employee resignation to clients (5+ samples)

This blog post will show you samples of “letters announcing employee resignation to clients.”

Writing a “letter announcing employee resignation to clients.”

When writing a “letter announcing employee resignation to clients,” these are some of the things that you need to keep in mind.

  • The first step is to tell the clients about the departure of the employee; keep it short.
  • Indicate the reason why the employee left the job. 
  • Finally, thank the clients for being loyal.
  • Ensure you proofread your letter before sending it to the clients. You can send the letter to your family and friend to check for grammatical errors.

Sample 1:

“Subject: Staff Resignation Update

Dear (Organization or Department Name), 

I’m writing today to announce the resignation of (Employee Name) effective (Leave Date). (Employee Name) has decided to (Positive Reason for Leaving).

We are very appreciative of all the hard work (Employee Name) has done over the past (X) years, and we wish (Him/Her/They) the best. As of (Leave Date), please reach out to (Temporary Replacement) with any questions until we are able to fill the open position. 

Thank you,

(Your Name)

(Your Title)”

Sample 2:

“Dear (Organization or Department Name) Employees,

This afternoon we received the resignation notice from (Employee Name) effective (Leave Date). (Employee Name) will be missed as (He/She/They) was a great asset to this organization over the past (X) years.

We respect (His/Her/They) decision and wish (Him/Her/They) all the best in (His/Her/They) future endeavors. Please forward any questions or concerns my way while we look to fill the position. 


(Your Name)

(Your Title)”

Sample 3:

“Subject: Employee Resignation Announcement Letter

Dear All,

It is to inform you that__________ has resigned from the position of ________, with the resignation effective from _______.

_________ joined [Company name] in [Year] as [Job Position] and worked really hard to reach the position of [Recent position held]. All the staff members really enjoyed working with him, in the last [number of years] years.

We wish him the best of luck in all his future endeavors.

The company has decided to throw a farewell party for coworkers and friends, on [Date], at [Venue]. You are hereby requested to attend the party to give a toast to one of our most valued employees.


[Your Name]”

Sample 4:

“Dear All,

This is to inform you that Mr. _ _ ______ joined us as Import Executive at Head Office.

Mr.Chirag Ladola is an MBA Finance from _____________ and holds rich experience of 7 years in Organizations like ___________ Ltd.

We welcome to Mr. ________ to ______ family.We wish him the best of luck in all his future endeavors.

Contact Details of Mr. ___________ is as following:

M: + 91 951042XXXXX

E: XXXXX.XX@Companyname.in


[ Your Name ]”

Sample 5:

“Dear team,

It is to inform you all that after serving a good part of his life in our organization Mr. Firstname Lastname of department name has put down his papers. We are very happy that he is going to be starting his own firm and we look forward to having a lifelong relationship with him.

Mr. Firstname has been a very sincere employee, and his attendance record in the past 8 years has been a tremendous motivation for all our employees. We wish him luck and success in his life.

Regards and Best Wishes”

Sample 6:

“Hello everyone,

This mail is an intimation for the resignation of Mr________ of department name.

We received the resignation of those mentioned above. It is a moment of sadness for us as he has been a part of our analytics team since we started it and with him leaving, we will have a huge void to fill which will be really difficult.

He has been a great team leader with whom we have achieved milestones. He has successfully delivered more than 50 projects in his tenure here. He single-handedly handled more than 5 clients for us, which is commendable.

We wish you a very successful career ahead.


Frequently Asked Questions:

How do you announce to customers that an employee is leaving?

How to Tell Customers an Employee Has Left Your Company

  • Let the client know as soon as possible. 
  • Know what you can lawfully say. 
  • Be strategic about your communication. 
  • Focus on the client’s underlying concerns. 
  • Consider creating redundancies.

How do you tell a customer you’ll no longer service them?

  • Stay calm, rational and polite. 
  • Give reasons for terminating the relationship, but keep emotion and name-calling out of the conversation. 
  • Follow-up with a phone call. You can start the process with an email, but you should follow-up with a phone call to talk your client through the process and answer any questions.

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