Letter advising clients of resignation (7 samples)

This article will give examples of “Letter advising clients of resignation.”

How to write a letter advising clients of resignation

When writing a “letter advising clients of resignation,” these are some of the things that you need to keep in mind.

  • The first step is to tell your clients about leaving the company and the final work date. Keep it short as the essential part of the letter is the last date of your work.
  • Indicate the reason you are leaving your job. It would be best to be polite as you will leave a positive impression on the clients. Maintain your composure when drafting the letter.
  • Finally, thank your clients for the opportunities you have enjoyed during your work period.
  • Ensure you proofread your letter before sending it. You can send the letter to your family and friend to check for grammatical errors.

Sample 1: “Letter advising clients of resignation”

“Dear valued customer,

I’m writing you this email to inform you that this Friday is my last day in this company. It was a great pleasure for me to work with you and I was happy to answer any of your questions. Thank you for the trust you had in me and for the opportunity to get to know each other. Of course, I will be happy to continue our communication, this is my personal email – (EMAIL). You can also add me to LinkedIn.

Wish you the best!



Sample 2: “Letter advising clients of resignation”

“Dear Tom,

I regret to inform you that today is my last day at the company (COMPANY NAME).

I would like to thank you for your warmest hospitality to me during the last year. The way that we communicated was so kind. You were one of my favorite customers. I’m really grateful that I had the opportunity to meet a customer like you.

For any future requests, you can turn to my colleague (COLLEAGUE EMAIL).

Thank you for the collaboration.

With best wishes,


Sample 3: “Letter advising clients of resignation”

“Dear Lisa,

I regret to announce that I’m leaving the company and I wouldn’t be able to support/assist you anymore. I’m extremely grateful that you trusted me during these years and want to say a big thank you that we continued our partnership although there were some issues that we faced.

I wondered if you would like to have a last lunch before I leave the company? We will have the opportunity to discuss my new adventures and talk about possible new projects.

Yours faithfully,


Sample 4: “Letter advising clients of resignation”

“Hi Samantha,

I’m really sorry to tell you that I am opening a new page in my life and I will not be a part of (COMPANY NAME) anymore.

I thoroughly enjoyed our meetings together. The way that we communicated was so friendly and I couldn’t wait to talk with you.

I hope that one day we will again have the opportunity to meet each other again.

I wish you all the best of luck!

Kind regards,


Sample 5: “Letter advising clients of resignation”

“Dear Mr. Johnson,

Fortunately, this time I don’t contact you about a problem but I have other sad news as today is my last day at the company.

I was delighted to meet you personally and I really hope that we can meet again one day. It was always an honor and fun working with you. The way you keep an open and understanding attitude has always impressed and motivated me too for doing more.

Let me introduce you to my new colleague Maria who you will be able to contact when you need something. I am sure she will replace me in the best way.

Yours sincerely,


Sample 6: “Letter advising clients of resignation”

“Dear valued customer,

Unfortunately, I need to inform you that next Friday is my last day at (COMPANY NAME).

I’m due to be at the office next week for the last time and I was wondering if we could meet and say goodbye? I would be grateful if you could come.

Hope to see you soon for our last time at my office.

Best regards,


Sample 7: “Letter advising clients of resignation”

“Hello Olivia, James,

I want to let you know that today is my last day as your Account Manager. I want to thank you were so patient and so kind to me. I really enjoyed your friendly attitude and that made me want to give more of myself so you wouldn’t be disappointed and everything would go smoothly.

I can assure you that your new Account Manager will take care of you in the best way and you wouldn’t be disappointed.

I am happy to have interacted and have known you all this while and hope to keep in touch. Feel free to contact me at (YOUR EMAIL) and (PHONE NUMBER).

Yours truly,


Frequently Asked Questions: How to write a letter advising clients of resignation

How do you let your team know you are leaving?

How to tell your colleagues that you’re leaving

  • Make sure your boss hears first. 
  • Then tell your colleagues that you’re leaving.
  • Refrain from oversharing. 
  • Reassure them that you’ll stay in touch. 
  • Try not to overthink your friends’ reactions.

How do you announce a resignation email?

“Dear (Name), I’m emailing you to formally resign as (job title) at (company name). I understand I need to offer two-weeks notice, and I would like to start the process today. I’m happy to work with you to find an ideal leaving date.”

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How to Inform Your Clients That You Are Leaving The Company