Letter accepting board member resignation (4 samples)

In this blog post, we will look at how to write a letter accepting board member resignation. You will also find five samples of such letters.

Writing a letter accepting board member resignation

If you’re writing a resignation acceptance letter, bear in mind the following points:

  • Use the right structure and formatting
  • Add the official dates and any contact details
  • Include salutations and maintain a polite tone
  • Accept the resignation
  • Express appreciation and gratitude
  • Add any other important information your company needs

Sample 1: “Letter accepting board member resignation”

“Bob Marlow

Board Member

ABC Corporation Pvt. Ltd.

Date: 11th May, 2015

Richard Smith

Managing Director

ABC Corporation Pvt. Ltd.

Dear Mr. Smith,

This letter serves to accept your intention to resign from the position of Managing Director, ABC Corporation Pvt. Ltd. with effect from 1st June, 2015. The board of members has decided to accept your decision to resign after a thoughtful discussion. You have always been an important pillar of our organization and the Company will always miss you. We know that you are resigning because of your health issues and the Company understands your need. The only reason because of which we have accepted your resignation is our concern for your wellbeing.

Please ensure that all your work responsibilities are completed. We will try and finish all the required paper formalities before your last day.

We wish you the best in your life.

Sincerely yours,

Board Member

ABC Corporation Pvt. Ltd.”

Sample 2: “Letter accepting board member resignation”



DIRECTOR, DATED _____________________.

The company has received a letter of resignation from the aforementioned, wherein he/she has

issued a request to be relieved of his/ her duties to our business concern by stepping down from

the directorship position. The Chair has accepted his/her request and the following

acknowledgement has been issued.

The board takes note of the resignation. The board would like to express their sincerest gratitude for the invaluable contributions for Mr./Ms. _________________ has made towards our company. His/her association has allowed the company to reap the benefits of a myriad of

business opportunities.

“RESOLVED that the board of directors of the company do hereby accept resignation tendered

by Mr./Ms. ______________________, from the office of director of the company w.e.f


“RESOLVED further that Mr./Ms. __________________, company secretary be and is hereby

authorized to file Form DIR-12 to that effect to the registrar of companies, ____________”

Sample 3: “Letter accepting board member resignation”

“June 30, 1946

[Released June 30, 1946. Dated June 28, 1946]

Dear Mr. Ross:

I have your letter of June 28, containing the resignations of yourself and your fellow Committee members, together with recommendations made pursuant to Executive Order No. 9664.

The members of your Committee performed an important war service task of great difficulty and delicacy. They performed it capably, even under a continuous barrage of criticism and harassment.

The degree of effectiveness which the Fair Employment Practice Committee was able to attain has shown once and for all that it is possible to equalize job opportunity by governmental action, and thus eventually to eliminate the influence of prejudice in the field of employment.

Please convey to the members of the Committee my appreciation of the devotion they brought to this war-time task. I thank them for their service, and I accept their resignations with great regret.

Very sincerely yours,


Sample 4: “Letter accepting board member resignation”

“George Baptiste

Director, JQB and Sons

7 Star Avenue, Second Floor

Village Creek, Calif. 94019

July 20, 2022

Sara Smith

34 Bay Street

Village Creek, Calif. 94019

Dear Sara,

It is with regret that I formally acknowledge receipt of your resignation notice on July 18th. Your resignation has been approved and, as requested, your final day of work here at JQB and Sons will be July 29, 2022.

It has been a pleasure working with you, and on behalf of the team, I would like to wish you the very best in all your future endeavors. Included with this letter, please find an information packet with detailed information on the resignation process.

If you have any additional questions, please do not hesitate to contact the office. Thank you again for your positive attitude and hard work all these years.

All the best,

Signature (hard copy letter)

George Baptiste”


Frequently Asked Questions: Writing a letter accepting board member resignation

Can employer accept resignation immediately?

Yes, an employer can and should accept a letter of resignation graciously and file it immediately. In case any important information is missing, ask the employee to add the details and sign with the date.

How do I accept a graceful resignation?

You can accept the resignation gracefully too. Make it a polite and reflective interaction where the agenda is in touch with the bigger picture instead of present inconveniences.

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Acceptance of Resignation Letter from Board Member



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