Leave of absence letter for vacation (+5 Samples)

In this post, we will be showing you a number of samples of “Leave of absence letters for vacation” reasons.

Writing a “Leave of absence letter for vacation” reasons

When you are writing a leave of absence letter for vacation reasons, you will need to keep a few factors in mind.

  • You will first need to indicate that you are planning to take a vacation and mention the start date and end date of your vacation period
  • You can then explain the reason for your leave of absence, in this case due to a vacation
  • Finally, you can indicate that you have handed over your responsibilities to another employee in the office

Sample 1: “Leave of absence letter for vacation”

Subject: Vacation Leave Application

Dear Mr./Ms. {Recipient’s Name},

I hope my mail finds you in the best of health. I am writing this email to request you to grant me a leave of absence from {start date} to {end date}. As this is the summer vacation time for my children, my family and I are taking a vacation to the US. I would like to avail a part of my allotted paid leaves in this regard.

As I will be traveling, my access to the internet and phone may be intermittent. However, I will revert to any calls and communications as and when possible. In the meanwhile, my teammate, Mr./Ms. {enter name} has been authorized to take up any pressing matters in terms of my job duties.

I look forward to your approval.


{Your Name}

Sample 2: “Leave of absence letter for vacation”

Subject: Vacation Leave Application

Dear Mr./Ms. {Recipient’s Name},

Please treat this email as a formal application to request you for a leave of absence for a period of 21 days, starting {start date}. During this time, I will be traveling to visit my family abroad. As I will be away for quite a while, I have transferred my duties to my associate, Mr./Ms. {enter name}. I have also informed him/her of my emergency contact number, {enter contact number}, in case he/she needs to get in touch with me on an urgent matter related to my deliverables. I will resume my duties at work on {enter date}.

I look forward to your approval on my request for leave.

Thank you.

Best regards,

{Your Name}

Sample 3: “Leave of absence letter for vacation”

Dear Sir/Madam,

This letter is a formal request for one week’s vacation leave from DATE to DATE. I will be back at work on DATE. My wife and I are planning a vacation for the first time in five years. All of the projects that I am working on will be completed before the leaving date. I have asked other members of my team to make sure that all of my responsibilities are covered while I’m away, and they have agreed. My team leader has agreed with my vacation request. I have enclosed a letter from her.

If you have any questions or considerations, I can be reached at 555-123-4567 or a Name@email.com. While on vacation, I will be checking my email every day, so I can be reached if it is urgently needed. Thank you for considering my request. Please let me know if my vacation request has been approved at your earliest convenience, so I can finalize our flight and hotel bookings.


Employee’s Signature

Employee’s Name in Print

List of enclosures

Sample 4: “Leave of absence letter for vacation”

Dear Mr. Perez,

I am writing this letter to formally request my vacation leave ahead of time. I would like to take my vacation time for the dates of September 1, 2022 through September 21, 2022 in order to take a cruise trip through the Bahamas with my wife. I think you will find that I have not used up enough vacation days this year to prevent me from being absent from work for this length of time and have always endeavored to conduct myself with integrity in the office. I am planning to finish all currently incomplete projects between now and September 1, 2022 and send in any remaining ones by fax. I feel very confident that the rest of the team will be able to continue excellent work in my absence. If there are any important work-related questions or concerns, I can be reached by email during my leave at [email] and will respond when time and an Internet connection become available to me.

If any clarification or follow-up from me is needed in this matter, please do not hesitate to contact me by email at the address already provided above, or by telephone at (555)-555-5555. I look forward to your response and thank you for your consideration.

Yours sincerely,

William J. Jones

Assistant Manager

Sample 5: “Leave of absence letter for vacation”


The Principal,

(School Name),

(Address/ City)


Subject: Leave application of (student name) for (number of days) due to vacation

Respected Sir/ Madam,

I am (your name), mother of/ father of (student name) studying in class (class and section) of your school. His/ her role number is (student roll number). We have planned on taking a trip to (location) with the family. My child has attended classes regularly and therefore deserves this break. We will be traveling from (start date) to (end-date). My child will attend classes from the following day. I hereby request you to grant leave to my son/ daughter for the said days. I assure you he/ she will complete all the notes and homework as well.

Thanking you

Yours sincerely,


(Name of the parent)

Other sample resignation or leave letters

Below are some of the other resignation or leave letters we curated.

If you are looking for a job, you should also ideally start your job research on job websites such as Indeed.

Sample resignation letters for a teenager

Sample resignation letter for a stock clerk

Sample resignation letter for a software engineer in India

Frequently asked questions: “Leave of absence letter for vacation”

How do I request a leave of absence?

You can request a leave of absence by writing a leave of absence letter to the management. In this letter, you can mention the start date and end date of your leave. In addition to this, you can also indicate that you have handed over your responsibilities to another employee during the leave period.

What is a good reason for a leave of absence?

A good reason for a leave of absence is medical reasons or a medical appointment. You can also mention family emergency reasons or even personal reasons for this leave of absence.

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