Leave of absence letter for travel (+5 Samples)

In this article, we will be displaying a number of samples of “Leave of absence letters for travel” reasons.

Writing a “Leave of absence letter for travel” reasons

When you are writing a leave of absence letter for travel reasons, you will need to keep a few things in mind.

  • You will first need to mention the date or dates on which you will need leave
  • You can then mention the reason why you want to take leave, in this case due to travel reasons
  • Finally, you can indicate that you have handed over your responsibilities to another employee in the office and can also give your contact details to be used during an emergency

Sample 1:

Subject: Vacation Leave Application

Dear Mr./Ms. {Recipient’s Name},

I hope my mail finds you in the best of health.

I am writing this email to request you to grant me a leave of absence from {start date} to {end date}. As this is the summer vacation time for my children, my family and I are taking a vacation to the US. I would like to avail a part of my allotted paid leaves in this regard.

As I will be traveling, my access to the internet and phone may be intermittent. However, I will revert to any calls and communications as and when possible. In the meanwhile, my teammate, Mr./Ms. {enter name} has been authorized to take up any pressing matters in terms of my job duties.

I look forward to your approval.


{Your Name}

Sample 2:

Subject: Leave Application for Cousin’s Wedding

Dear Mr./Ms. {Recipient’s Name},

I am writing to notify you of my upcoming leave of absence between {start date} and {end date}. As I have to travel to attend the wedding of my close relative, I will be able to resume work from the afternoon of {enter date}. I have ensured that all my responsibilities are passed on to {enter name}, who reports to me. He/ she is well aware of the ongoing project and will be able to address any tasks related to it, in my absence. In case of any pressing issue, I will be available at {enter contact number}.

I thank you in advance for your approval of my leave application.

Warm regards,

{Your Name}

Sample 3:

Dear Sir,

I want to go to my native place for a family meeting. Therefore, I request 15 days’ leave from the office from (date to date). Please grant the required leaves. I will be thankful to you.

Sincerely Yours,

Your Name

Sample 4:

Dear Sir/ Madam

I am writing to you because I would like to submit an application for leave of absence because of traveling. I am traveling to three different places with my family and I would like to book the time of work so that when I come back I still have a job. I hope that you would grant me this and that I look forward to your reply.

Kind regards

Miss Lola

Sample 5:

Sender’s Address


The Sales Manager

TATA Company Pvt. Ltd

24/Caroline Road


17th June, 2022

Subject: Leave application for family trip.

Dear Mr. Amitabh,

Please accept this formal submission for two weeks of vacation time from 9th July to 16th July, 2022. I’ll resume my duties from 17th July. I’ve recently booked vacations for my entire family to visit (place name). I finished my entire job and turned over the workplace to someone else (co-worker name). Attached is a certificate of handing over charge.

During the procedure, no deficiencies were discovered.

Yours Sincerely,

Rajesh Kumar

Junior Accountant

Phone Number: _________

Email: ___________________

Frequently asked questions:

How do you write a formal vacation letter?

You can write a formal vacation letter by mentioning that you are intending to take a vacation on so and so dates. In addition to this, you can mention that you have handed over your duties to another employee during the period of leave. You can furthermore provide your personal contact details to be used in times of emergencies.

How do you tell your boss you’re going on vacation?

You can tell your boss that you’re going on vacation by writing a leave of absence letter for vacation or travel reasons. Here, you can mention the dates on which you are planning to take vacation and provide your personal contact details to be used in times of an emergency.

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Leave Application for Traveling Out of Station, Hometown or Abroad





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