Leave of absence letter for office (+5 Samples)

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In this article, we will be showing you a number of samples of “Leave of absence letters for office”.

Writing a “Leave of absence letter for office”

When you are writing a leave of absence letter for office, you will need to keep a few factors in mind.

  • You will first need to mention that you are planning on taking leave from your office job, and clearly state the start date and the end date of your leave period
  • You can then mention the reason for your leave of absence in a polite and professional manner
  • Finally, you can explain that you have handed over your assignments to someone else during the leave period.

Sample 1: “Leave of absence letter for office”

Aug. 8, 20XX

Roberto Diaz

ABC Company, Inc.

1234 E. Main St.

San Diego, CA 92101

Dear Mr. Diaz,

I am writing to request a one-month medical leave of absence beginning Monday, Sept. 10, and ending Wednesday, Oct. 10. I will be having surgery—my surgeon has ordered a minimum three-week recovery period (see doctor’s signed recommendation attached.)

I am happy to assist in handling any necessary preparations before beginning my leave, including training colleagues on upcoming projects. Thank you so much for your understanding.


Dave Smith

Sample 2: “Leave of absence letter for office”

Feb. 1, 20XX

Deborah Jones

ABC Company, Inc.

1234 E. Main St.

San Diego, CA 92101

Dear Ms. Jones,

I am submitting this request for a leave of absence to tend to important personal matters beginning next month. If possible, I would like to take my leave beginning March 15 and return to the office on April 3, 20XX.

I can make myself available intermittently to answer questions via phone or email, and am happy to do whatever is necessary to ensure a smooth transition before my leave begins.

Thank you for your consideration.


Johanna Jansen

Sample 3: “Leave of absence letter for office”

Your Name

Your Address

Your City, State Zip Code

Your Phone Number


Supervisor’s Name




City, State Zip Code

Dear Mr./Ms. [Last Name]:

This letter is a formal request for a leave of absence, to follow up on our meeting yesterday. As we discussed, I would like to request a leave of absence from August 31, 2022, through October 30, 2022. I will return to work on November 2, 2022.

Please let me know whether you require any further information or have any questions. Thank you very much for your consideration in affording me this opportunity for personal leave.


Your Signature (hard copy letter)

Your Typed Name

Sample 4: “Leave of absence letter for office”

Hannah Ferrari

16 Crossberry Lane

Declan, MI 12345

November 15, 2022

George Nguen

Human Resources Manager

ABC Company

111 Broadway

Sanders, MI 12346

Dear Mr. Nguen,

I would like to formally request a two-month leave of absence for personal reasons. If possible, I would like the leave from work to begin on December 1, 2022, with a return date of February 1, 2023. If approved, I will be staying with family in Lansing during this time period, and I would be glad to assist with any questions via email or phone whenever possible.

Thank you very much for your consideration.


Signature (hard copy letter)

Hannah Ferrari

Sample 5: “Leave of absence letter for office”

Subject: Annual leave application

Dear Mr./Mrs. {Recipient’s Name},

I am writing this letter to let you know that I am in need of a long-term leave. Thus, I would like to avail my full annual leave allotment as I have my complete yearly leave allowance. I request you to consider my leave application of thirty days as I am planning for an international vacation with my family. I would like to avail the leaves from {start date} to {end date}.

I have delegated my current project to {person’s name}. He/she very well understands about my project and is capable of handling the task without any difficulties. In fact, it is only the final part that is left to be carried out by him/her. During the days of my absence from office, I can be reached at {email address/contact number}.

I will return to the office on {date}. In case I want to resume the work sooner or later than the stated date, I will let you know well in advance.

Yours Sincerely,

{Your Name}

Other sample resignation or leave letters

Below are some of the other resignation or leave letters we curated.

If you are looking for a job, you should also ideally start your job research on job websites such as Indeed.

Sample resignation letter due to immigration

Leave of absence letter for a board meeting

Leave of absence letter for a job

Frequently asked questions: “Leave of absence letter for office”

How do I request a leave of absence?

You can request a leave of absence by writing a leave of absence letter to the management. In this letter, you will need to mention the start date and end date of your leave period. You can also provide your contact details in case of emergency reasons.

How do I apply for leave for personal reasons?

You can apply leave for personal reasons by writing a leave of absence letter and mentioning the same. You can simply mention ‘personal reasons’ and do not need to unnecessarily divulge too much information about the same.

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