Leave of absence letter for maternity (+5 Samples)

In this blogpost, we will be displaying a number of samples of “Leave of absence letters for maternity” reasons.

Writing a “Leave of absence letter for maternity” reasons

When you are writing a leave of absence letter for maternity reasons, you will need to consider a few points.

  • You will first need to mention the start date and expected end date of your maternity leave
  • You can also mention if you will be available for calls or contact during your maternity leave
  • You can further indicate if you have handed over your responsibilities and tasks to another employee in the office

Sample 1: “Leave of absence for maternity”

Subject: Application for Maternity Leave

Dear Mr./Mrs. {Recipient’s Name},

I am writing to inform you of my intention to take the allotted {Number of weeks} of maternity leave available to me. I plan to start my maternity leave on {Starting date} and return to the office by {Tentative joining date}, barring any unforeseen issues regarding my pregnancy and delivery. If my plans change for any reason, I will let you know as soon as possible. The letter from my doctor confirming the relevant details is attached.

Please contact me if you need any additional information.

Yours Sincerely,

{Your Name}

Sample 2: “Leave of absence letter for maternity”



[Your Name]

[Your Address]

[Your Contact Details]


[Recipient’s Name]

[Recipient’s Office Address]

Subject: Maternity Leave Request

Dear Sir/Madam,

I am [Your Name] working as [Your Designation] in [Name of the department]. I would like to inform you that I am pregnant and would like to take [number of weeks or days] of maternity leave beginning [start date]. I will be back to work from [reporting date]. I do not foresee any issues in carrying out my duties as usual when I return from leave.

As per the company’s maternity leave rules, I am eligible for [Number of days/weeks/months] of leave before delivery and [Number of days/weeks/months] of leave after delivery. My expected delivery date is [your delivery date], and I plan to use my entire entitlement in order to take care of myself and my newborn baby as advised by my doctor.

I should be able to complete my current assignment before going on leave. I will also be supervising the project [include the name and some other details of the project] from home to the extent possible. I suggest Mr./Ms. [Name of the person] to be in charge of the project during my absence. [If you intend to work from home, mention it here].

I will be available on my personal mobile at [your mobile number] and email [your email ID] during my leave. Feel free to contact me for any work-related issues. Please let me know if I need to submit any forms before going on leave.

Thank you for your kind consideration. I hope you will consider my request positively.

Yours Sincerely,

[Your signature]

[Your Name]

Sample 3: “Leave of absence letter for maternity”

Patty Jones

123 Main Street

Anytown, CA 12345

H 555-555-5555

C 555-555-1234


June 1, 2022

Reginald Lee

Acme Marketing

123 Business Rd.

Business City, NY 54321

Dear Mr. Lee,

This letter is to inform you that I am pregnant and wish to take maternity leave.  My due date is February 15, 2023. I would like to continue working until (date or you could state you’ll work up until your due date on a work-from-home basis, if possible). I plan to take (number) weeks of maternity leave. I anticipate no problem with resuming my current position and delivering the same high-quality work that I do now.

While I’m on leave I suggest (co-worker’s name) be in charge of my workload. (Add other details of your workload proposal here). Please consider this return to work proposal the beginning of a conversation. If you have concerns about anything I’ve suggested, please inform me so that I have an opportunity to address them.

While I’m on leave please contact me via which is patty.jones@email.com or 555-555-1234. This way the baby and I are not disturbed if asleep. Please let me know of any information or forms, such as a doctor’s note, that you will require from me before or during my maternity leave. I look forward to working with you to ensure a smooth transition to maternity leave and back to work.

If anything changes I’ll be sure to inform you as pregnancies can be unpredictable. Thank you for allowing me this time away from the office to bond with my newborn. Please let me know if you have any questions.

Kind regards,

Patty Jones

Sample 4: “Leave of absence letter for maternity”

Mrs. Kavita Sharma

123, Saket,

New Delhi – 110056

20th June 2022.


Mr. Mahesh Gupta,

Manager, QR Corporations,

Sector 3, Delhi – 110085

Subject: Request for Early Maternity Leave Letter for 16 weeks from 22nd Feb 2020.


I am writing this letter to inform you about my pregnancy and I want to take the allotted 16 weeks of maternity leave available to me by the organization. My expected due date is 15th March 2022. I am planning to start my leave from 22nd June 2022 and return to the job by 12th April 2022. I will let you know in case of any unforeseen issues with delivery and pregnancy that can cause a delay in the joining date. I am attaching a letter from my doctor confirming all the details.

Please contact me in case of any information required.

Thanking you,

Yours sincerely

Kavita Sharma

Sample 5: “Leave of absence letter for maternity”

Constance W. Lopez

3725 Davisson Street

Fairmount, IN 46928

14 June 2022


Peter Humphrey


Compute your technologies,

New York

Dear Mr. Peter,

I write this letter to inform you that I am nearing my baby due date and my doctor has given 21st July as my due date for baby delivery. He also advised me to be under his supervision as soon as possible. So, I want to inform you that I need leave for 8 weeks starting from 16th June. In addition I want to inform you that I have my full Maternity leave allowance and cover my maternity leave under this allowance.

If I wish to join the office soon, I will notify you about it and if I want to extend my leave period I will notify you as well. I kindly request you to approve my leave and notify me as soon as possible.

Thanking You,

Yours Sincerely,


Constance W. Lopez

Other sample resignation or leave letters

Below are some of the other resignation or leave letters we curated.
If you are looking for a job, you should also ideally start your job research on job websites such as Indeed.

Leave of absence letter for a teacher

Leave of absence letter for travel

Leave of absence letter for a medical checkup

Frequently asked questions: “Leave of absence letter for maternity”

How do I write a letter asking for maternity leave?

You can write a letter asking for maternity leave by stating this as your reason for requesting leave. In this letter, you can mention your due date and that you will need your full Maternity allowance. In addition to this, you can also provide your contact details so that you can be contacted in times of emergency.

When should I start my maternity leave?

You can start your maternity leave at least 11 weeks before your due date. Some people also start their maternity leave after the birth of the baby or maybe just a month before their due date.

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