Leave of absence letter for birth of a child (+5 Samples)

In this article, we will be laying out several samples of “Leave of absence letters for birth of a child”.

Writing a “Leave of absence letter for birth of a child”

When you are writing a leave of absence letter for the birth of a child, you will need to keep the following points in mind.

  • You will first need to mention the exact date or dates that you want leave on
  • You can then mention the reason for your leave, in this case due to the birth of a child in the family
  • Finally, you can end the letter by indicating that you have handed your tasks and responsibilities to another employee in the office

Sample 1:

The Concerned Person,

ABC Organization

Subject: Leave Application for Child’s Birth

Respected Sir,

This application is to inform you with deep reverence and pleasure that, today I have become father of a boy. After such a long span of 5 years, I am blessed with this happiness. I request you to please sanction me leave for a week so that I can visit my home which is in another city and celebrate this occasion with my family. I shall be obliged. 

Thanking You.




Sample 2:


The Manager,

Pepsi Cola Firm.co

New Delhi, India.

Subject: Application for Leave on Child’s Birth

With all due respect, it is to state that I am an employee in your office at the seat of Quality Maintenance In charge from the past many years. I was blessed with a son a few hours ago and it is obligatory to see my child and wife in the nearby hospital. I am blessed with a child after many years of my marital life and it’s a high priced moment of celebration for me and my family. Kindly grant me leave from work for two days from 12.8.2022 to 14.8.2022. I will be back with sweets for my whole office. Thank you.

Yours Truly,


11th August 2022

Sample 3:

Subject: Paternity Leave Application

Dear Mr./Ms. {Recipient’s Name},

Trust this mail finds you well.

I am happy to inform you that my wife, {Wife’s name} and I have been blessed with a baby boy/girl. Therefore, I request you to grant me paternity leave from {start date} to {end date}. I have requested my colleague, {colleague’s name}, to address any client queries and issues on my behalf while I am away. I have also handed over all ongoing work on my current project to him/ her.

In case of an emergency, I can be reached on {Sender’s Phone Number} and {Sender’s email}. I will resume work on {enter date}. I request you to approve my leave so that I can duly inform the Human Resources department that I am availing of my paid Paternity leave.

Thank you.

Yours sincerely,

{Sender’s Name}

Sample 4:



[Your Name]

[Your Address]

[Your Contact Details]


[Recipient’s Name]

[Recipient’s Office Address]

Subject: Maternity Leave Request

Dear Sir/Madam,

I am [Your Name] working as [Your Designation] in [Name of the department]. I would like to inform you that I am pregnant and would like to take [number of weeks or days] of maternity leave beginning [start date]. I will be back to work from [reporting date]. I do not foresee any issues in carrying out my duties as usual when I return from leave.

As per the company’s maternity leave rules, I am eligible for [Number of days/weeks/months] of leave before delivery and [Number of days/weeks/months] of leave after delivery. My expected delivery date is [your delivery date], and I plan to use my entire entitlement in order to take care of myself and my newborn baby as advised by my doctor.

I should be able to complete my current assignment before going on leave. I will also be supervising the project [include the name and some other details of the project] from home to the extent possible. I suggest Mr./Ms. [Name of the person] to be in charge of the project during my absence. [If you intend to work from home, mention it here].

I will be available on my personal mobile at [your mobile number] and email [your email ID] during my leave. Feel free to contact me for any work-related issues. Please let me know if I need to submit any forms before going on leave.

Thank you for your kind consideration. I hope you will consider my request positively.

Yours Sincerely,

[Your signature]

[Your Name]

Sample 5:

Dear Ms. Osedo,

As you may already be aware, my wife and I are happy to be expecting our first child, due to be born in June. I am writing this letter to request a paternity leave of 4 weeks in order to care for my family, starting 8 weeks from now on May 26, 2022, until June 23, 2022. At the end of the 4 weeks, I will return to the office and resume my work normally.

I will endeavor to complete all currently unfinished projects between now and May 26, and put forth as much effort as possible into making up for lost time when I return to the office at the end of my paternity leave. I can be reached during my leave if any clarification is needed in this matter. If you have any questions or concerns, please do not hesitate to leave a message for me via telephone at (555)-555-5555 or by email at [email] and I will get in touch with you as soon as possible.

I appreciate your assistance in this matter, as paternity leave will enable me to help my family transition into its new stage in a healthier way and allow me to be more focused on my projects when I do come back to work. Thank you for your consideration.

Yours sincerely,

John P. Jacobs

Frequently asked questions:

Can you apply for paternity leave after the baby is born?

Yes, you can apply for paternity leave after the baby is born. As an alternative, you can also apply for paternity leave on the date your baby is born and even before it.

Can an employer refuse parental leave?

No, an employer cannot refuse parental leave. The parental leaves need to be taken before your child’s 18th birthday.

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Leave Application Due to New Child’s Birth





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