Leave of absence letter for an employee (+5 Samples)

In this article, we will be showing you a number of samples of “Leave of absence letters for an employee”.

Writing a “Leave of absence letter for an employee”

When you are writing a leave of absence letter as an employee, you will need to keep a few points in mind.

  • You will first need to mention the date or dates on which you want leave
  • In addition to this, you will need to state the actual reason why you want to take leave in a clear and professional manner
  • Finally, you can indicate that you have handed your responsibilities to someone else in the office

Sample 1: “Leave of absence letter for an employee”

Your Name

Your Address

Your City, State Zip Code

Your Phone Number


Supervisor’s Name




City, State Zip Code

Dear Mr./Ms. [Last Name]:

This letter is a formal request for a leave of absence, to follow up on our meeting yesterday. As we discussed, I would like to request a leave of absence from June 31, 2022, through July 30, 2022. I will return to work on August 12, 2022.

Please let me know whether you require any further information or have any questions. Thank you very much for your consideration in affording me this opportunity for personal leave.


Your Signature

Your Typed Name

Sample 2: “Leave of absence letter for an employee”

Hannah Ferrari

16 Crossberry Lane

Declan, MI 12345

June 15, 2022

George Nguen

Human Resources Manager

ABC Company

111 Broadway

Sanders, MI 12346

Dear Mr. Nguen,

I would like to formally request a two-month leave of absence for personal reasons. If possible, I would like the leave from work to begin on July 1, 2021, with a return date of August 1, 2022. If approved, I will be staying with family in Lansing during this time period, and I would be glad to assist with any questions via email or phone whenever possible.

Thank you very much for your consideration.


Signature (hard copy letter)

Hannah Ferrari

Sample 3: “Leave of absence letter for an employee”

Aug. 8, 20XX

Roberto Diaz

ABC Company, Inc.

1234 E. Main St.

San Diego, CA 92101

Dear Mr. Diaz,

I am writing to request a one-month medical leave of absence beginning Monday, Sept. 10, and ending Wednesday, Oct. 10. I will be having surgery—my surgeon has ordered a minimum three-week recovery period (see doctor’s signed recommendation attached.)

I am happy to assist in handling any necessary preparations before beginning my leave, including training colleagues on upcoming projects. Thank you so much for your understanding.


Dave Smith

Sample 4: “Leave of absence letter for an employee”

John Smith

123 Green Street

New York, New York 12345

Phone: 999 123-4567

Email: jsmith@gmail.com

Dear Mr. Brown,

After our meeting on November 15, I am submitting my formal request for a leave of absence from my position as sales manager. My time away from work will be from December 1, 2022 to January 31, 2023.

If my request is approved, I am more than willing to help prepare a plan of action to take care of my job responsibilities while I am away from the job. If needed, I can be available by phone or email to provide help in answering any questions that may arise.

If you need any additional information, please let me know. Thank you for your time in discussing the leave with me and for considering my request.


Signature here

John Smith

Sample 5: “Leave of absence letter for an employee””

Subject: Medical Leave Request – Georgia Smith

Dear Mr Johnson,

For medical reasons, I would like to request a leave of absence. I will be having pancreatic tumor removal surgery on February 10 and expect to return to work approximately four to five weeks later. If necessary, I can provide written documentation from the surgeon.

Thank you for your consideration.


Georgia Smith

Other sample resignation or leave letters

Below are some of the other resignation or leave letters we curated.
If you are looking for a job, you should also ideally start your job research on job websites such as Indeed.

Leave of absence letter for a family wedding

Leave of absence letter for a family function

Leave of absence letter for examination

Frequently asked questions: “Leave of absence letter for an employee”

How do I apply for leave for personal reasons?

You can apply for leave for personal reasons by writing a leave of absence letter to your employer. In this letter, you will need to mention the date on which you require leave and also what the reasons are. Since it is personal, you do not need to divulge too much information about this and can keep the letter as brief as possible.

Can an employer refuse to give you unpaid leave?

Yes, an employer can refuse to give you unpaid leave if they feel that you will be taking an unreasonable number of days off. This is especially for those jobs which are related to public duties.

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