Leave of absence letter for a board meeting (+5 Samples)

In this blogpost, we will be showing you various samples of “Leave of absence letters for a board meeting”.

Writing a “Leave of absence letter for a board meeting”

When you are writing a leave of absence letter for a board meeting, you will need to remember a few things.

  • You will first need to mention that you are planning to take leave from the board meeting
  • You can then mention the reason for your leave of absence
  • Finally, you can indicate that you will be ready for an alternate date for the board meeting

Sample 1:

Your Name

Your Address

Your City, State Zip Code

Your Phone Number


Supervisor’s Name




City, State Zip Code

Dear Mr./Ms. [Last Name]:

This letter is a formal request for a leave of absence, to follow up on our meeting yesterday. As we discussed, I would like to request a leave of absence from the board meeting on August 31, 2022. Please let me know whether you require any further information or have any questions.Thank you very much for your consideration in affording me this opportunity for personal leave.


Your Signature (hard copy letter)

Your Typed Name

Sample 2:

Subject: Leave of Absence – John Dooley

Dear Jennifer,

As we discussed yesterday, I would like to request a formal leave of absence from my job. I plan to be away on August 31, 2022 and thus will not be able to attend the board meeting. If approved, I would be glad to help with a plan to cover my workload in my absence. I would also be available to answer questions and provide assistance while I am away. Please let me know whether you require any additional information. Thank you very much for your consideration of my request.



Sample 3:

Respected Sir/ Madam,

This is to most humbly inform you that I am ________ (name) and I am working in ________ (department) of your company. My employee ID is _______ (mention your employee ID).

I write this letter in reference to the meeting which was held on __/__/____ (date) in the _________ (mention location – conference room/ meeting hall) with motive _________ (mention motive of the meeting). Most apologetically, I would inform you that I have been absent for the above-mentioned meeting and the reason behind the same is _________ (mention reason for being absent – not well/ was absent from job/ busy with job work/ any other).

I believe you would consider this as a genuine reason for not being available in the meeting. I ensure that I will be joining all the coming meetings.

Yours Sincerely,

________ (Signature),

________ (Name),

________ (Contact Number)

Sample 4:


Joe Smith

Marketing Manager

Zenith Technologies


Date: February 4th, 2022


Mr. Anthony Brown


Diva Hardware

New York

Dear Mr. Anthony,

I am writing this letter to express my apology for failure on my part on attending the meeting that was scheduled for yesterday, February 3rd, 2022. I was unable to make it for the meeting because of the road accident that happened on National Highway-32 and caused a big traffic jam that took over eight hours to get cleared and I reached the day way beyond the expected time.

I am hopeful that you are going to understand my situation. I reiterate my wish to have a meeting with you on February 10th, 2022 at your office in New York. Once you have confirmed the meeting, I’ll make sure that I reach New York one evening in advance to avoid any kind of problems like these.

Looking forward for your response!


Joe Smith

Marketing Manager

Zenith Technologies


Sample 5:

March 21, 2022

Reina Taylor

Marketing Coordinator, Simpsons Marketing Inc.

20 Homewood St.

Orlando, Florida 32827

Brittany Fox

Human Resources, Simpsons Marketing Inc.

3205 Bloom St.

Suite C

Orlando, Florida 32827

Dear Brittany,

Please allow me to apologize for not being able to attend the marketing meeting being held this March 23. I have jury duty, but I have asked Charles to please send me the minutes of the meeting so I can catch up upon my return. I’ve attached a copy of my jury summons to this letter.

Thank you for your understanding,


Reina Taylor

Frequently asked questions:

Do I have to attend a meeting if I am sick?

No, you do not have to attend a meeting if you are sick. Instead, you can mention that you are ill and supply a doctor’s note for this.

How do you politely leave a meeting?

You can politely leave a meeting by raising your hand and asking to be excused. If it is a zoom meeting, you can just type that you are leaving in the chat and then click on the ‘leave meeting’ option.

If you like this blogpost, please leave your comments and questions below.


Leave of Absence Letter Format


Excuse Letter for Not Attending Meeting – Sample Explanation Letter for Not Attending Meeting




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