Is it unprofessional to email a resignation letter?(with samples)

Ths article will examine whether it is professional to email a resignation letter, and how to write an email while resigning.

is it unprofessional to email a resignation letter?

Yes, it is okay to resign by email. However the best way of resigning is in person with a formal letter of resignation. An email resignation may be acceptable, but it’s not professional and could harm your career. 

Although,  some situations such as remote working positions or family emergencies, that do require a resignation email.

When writing a resignation email, this is the best format to follow:

  • Begin your email by telling your employer about leaving the job and the final work date. Keep it short as the essential part of the letter is the Last Date of your work.
  • Indicate the reason you are leaving your job. Keep your composure when writing the resignation letter.
  • Finally, thank your employer for the position and the opportunities you have enjoyed during your work period.
  • Ensure you proofread the email before sending it to your employer. You can send the letter to your family and friend to check for grammatical errors.

Sample 1: “Email resignation letter”

“Subject: [Your Name] – My Resignation

Hello [Employer’s Name],

I am writing to inform you that I am resigning from my position as [position] at [Company name]. Thank you for the opportunity to have worked with you. I have enjoyed my time here and learned a great deal, but I feel it is time for me to move on.

Thank you for your understanding and cooperation in this matter. I would be happy to provide any additional information or assistance during the transition period.


[Your Name]”

Sample 2: “Email resignation letter”

“Subject: My Resignation

Dear [Employer’s Name],

I wanted to let you know that I have decided to resign from my position at the company. Thank you for the opportunity to work here, I have learned a lot and it has been a privilege to be part of the team.

I will leave on [date] and I am looking forward to starting my new adventure. If there is anything else I can do before I leave, please don’t hesitate to let me know.

Thank you again for everything,

[Your Name]”

Sample 3: “Email resignation letter”

“Subject: Resignation – [Your Name]

Dear [Employer’s Name],

I regret to inform you that I am resigning from my role as [position] at the company. My resignation will be effective from [date]. Thank you for all the opportunities and experiences that I have gained while working here. I have truly enjoyed my time working at [Company Name], but I feel that it is time for me to move on and explore other options.

If there is anything I can do to help before I leave, please let me know.

Best wishes,

[Your Name]”

Sample 4: “Email resignation letter”

“Email Subject Line: Resignation – Your Name

Dear Mr./Ms. Lastname,

Please accept this message as my formal resignation from Company XYZ. My final day will be March 15, two weeks from today. Family circumstances currently require my full time and attention.

Please let me know how I can be of assistance during this transition.

I am so grateful for my five years at this company, and will look back fondly on the support and kindness I received from management and colleagues.

In the future, you can reach me at my personal email ( or on my cell phone (555-555-5555).

Thank you again, and I look forward to staying in touch.


Your Name”

Sample 5: “Email resignation letter”

“Email Subject Line: Your Name Resignation

Dear Mr./Ms. Lastname,

I write to inform you that I am resigning from my position here as Associate Editor. My last day will be December 3, 2021.

Thank you so much for all of the opportunities this company has provided me. I have learned so much these past three years, and will never forget the kindness of all of my colleagues.

Let me know if there is anything I can do to make this transition easier. You can always contact me at or 555-555-5555.

Thank you again for your years of support and encouragement.

Respectfully yours,

Your Name”

Frequently Asked Questions: is it unprofessional to email a resignation letter?

How do you start a resignation conversation example?

“ I realised recently that I’m ready to move on, so I’m handing in my notice today. But thank you so much for the opportunity to work here, I’ve learned so much from you and everyone else on the team and I’ll do whatever I can to ensure a smooth transition for the next person.”

What do you say to your boss when resigning?

What to Say When You Quit Your Job

  • A Thank You for the Opportunity. 
  • An Explanation of Why You Are Leaving. 
  • An Offer to Help With the Transition. 
  • Appropriate Notice. 
  • The Date You Are Leaving.

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