Intern Resignation Letter (+5 Samples)
In this blog post, we’re going to look at what to consider when writing a resignation letter as an intern. If you need references, we’ve included a few sample letters too.
Writing an Intern Resignation Letter
Consider the following important bullet points when writing a resignation letter for an internship:
- Meet with your boss first
- Be polite and gracious
- Mention what you appreciated about the opportunity
- If possible give two weeks’ notice
- Stay positive
- Write a formal letter to hand them when you meet them
Sample 1: Intern Resignation Letter
“Dear Ms. Smith,
I am writing this letter to inform you of my resignation from my internship with Smith Communications. I have appreciated my time there but I am more aggressively pursuing higher education, so I will not have time to perform my official duties with the same amount of focus. My last day as an intern will be November 15, 2014, so I hope that you will accept this letter as my official two weeks’ notice of resignation from the internship. I appreciate your patience and cooperation with me during this time.
Although I know that this decision is in the best interest of all parties involved, I sincerely hope that no inconvenience is caused to Smith Communications by my resignation. If there is anything I can do, please do not hesitate to contact me. My telephone number is (555)-555-5555 and my email address remains [email] I look forward to hearing from you.
I am grateful to Smith Communications and all of the wonderful staff for guiding me and helping me earn so much valuable experience. I feel confident that the experience I gained will continue to serve me well in all that I do. I wish everyone at Smith Communications every success and hope that our paths may cross again at some time. Thank you for your understanding.
Aaron Haynes (signature)
Aaron P. Haynes
Sample 2: Intern Resignation Letter
111 Grey Street
Whiteland, CA, 91000
December 14, 20XX
AngleLight Media House
Whiteland, CA, 88200
Dear Mr. Spencer,
This letter is a notice of my immediate resignation from my internship at AngleLight Media Services. In the past three weeks, my mum’s health has deteriorated, and we have to move back home to attend to her. Although this may not be the best decision I can make at this time, please allow me to terminate my internship to attend to my ailing mother.
I am grateful to you for this rare internship opportunity at your media station. I know this is a chance that most individuals dream of, but due to my situation, I will not be able to complete my internship. Thank you for your kindness and dedication to seeing me through my internship.
I know you least expected this decision, but I’m confident you’ll find a suitable intern to fill the position quickly. If you have any questions or you may need further details. Please call me at 444-343-55566 or email firstname.lastname@example.org.
Sample 3: Intern Resignation Letter
City, State, Zip Code
Dear Mr. Trimbull,
Please accept this letter as my resignation from my training internship position with Montgomery Industries. My last day of work will be April 28, 2015. It is imperative that I resign from my job in order to focus on a critical personal family situation.
Thank you very much for entrusting me with the opportunity to become a trainer. I had hoped to make that goal a reality; however, sometimes other issues take precedence. I appreciate your support and understanding.
During my final days, I will work to be sure all of my assignments are completed. I’m also willing to help in any way I can to train a replacement or make other arrangements to fill my work duties. I’d like to make the transition as smooth as possible. You can call me any time at 000-000-0000.
Sample 4: Intern Resignation Letter
“Subject: internship resignation- Melissa White
Dear Mr. Tyson
I write this letter to inform you of my resignation from my internship program at Allpack Industries effective October 10, 20XX. My decision to resign has been motivated by an emergency family issue that will lead us to relocate from the country in the next week.
I thank you for the opportunity to be a trainee in your company. Thank you all for your support, dedication, and understanding. For the past few weeks, Allpack Industries has been like home for me. I can’t forget the fantastic team of friendly employees I have interacted with.
In the next three days, I will work on all the pending tasks and complete my assignments. I will also be ready to help if needed to find a suitable replacement for this position and make my transition smooth. For further information, you can reach me via (666) 432-3030.
Sample 5: Intern Resignation Letter
123 Main Street
Anytown, CA 12345
May 23, 2022
Director, Human Resources
Against All Odds Public Relations
123 Business Rd.
Business City, NY 54321
Dear Mr. Lau,
Thank you for allowing me to interview with you this past January, and then selecting me as your intern. I know several people were vying for the position, and I was pleased that I was selected. Although I have only been with Against All Odds Public Relations for six months, my time with the company has been fruitful and exciting.
I can certainly understand why your many high-profile clients are so interested in retaining your services. You deliver results, and you do it in a professional and friendly manner. The intern role provided me with a lot of great experiences because I got to see first-hand how industry experts handle clients and deliver results. I truly have enjoyed my time with your agency.
As I mentioned during the interview process. I have also been seeking full-time employment. One of the companies that I previously met with contacted me because of a job opening. This opportunity turns out to be ideal for me, and I have decided to accept that position. I just heard from this firm and wanted to let you know about my plans to leave Against All Odds in two weeks.
During that time, I am happy to meet you (or anyone else) to review the work I was engaged in. I will complete all tasks assigned to me, and you can contact me via email if you have any questions after I leave.
I want to reiterate my appreciation for spending the past few months educating me and training me about the public relations industry. This experiential learning has proved to be invaluable, and I will always be grateful for your generosity of time.
I also want to wish you the very best of luck in all your endeavors and look forward to reading about your clients in the various news outlets and on social media platforms. I hope that we can stay in touch, and to that end have included my contact information at the top of this letter.
Your Signature (hard copy letter)
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Frequently Asked Questions (Intern Resignation Letter)
How do you say you are leaving an internship?
Internships should be treated like any other job, especially when resigning from one. Write a formal letter with adequate notice intimating the supervisor of your intent to resign.
How do I resign from an unpaid internship?
Even if you are not being paid for your internship, you must maintain professional conduct when resigning from it. Write a formal resignation letter two weeks before your intended last day.
How do I write a resignation letter for a trainee?
As a trainee, it is not always necessary to give advance notice but it is a considerate thing to do. Either way, just formally communicate to your trainer that you wish to resign from the training.