Humble Resignation Letter Sample (+5 Samples)

In this blog post, we’re going to explain how to write a humble resignation letter. We’ve also included five samples of such letters for your reference.

Writing a Humble Resignation Letter

A humble resignation letter is written to inform the employer with advance notice that you are leaving the organisation. Keep in mind the following points when writing yours:

  • A brief, straightforward letter will do
  • Resign with dignity and pride
  • Do not burn bridges
  • Explain your reason for resigning
  • Respect yourself as well as the authorities
  • Mention things that you are grateful for
  • Offer help with the transition
  • End on a positive note

Sample 1:

“Dear [Manager’s Name],

I am writing to inform you of my decision to resign from [company], effective [date]. I understand that transitioning a new person to the role of [position] will take some time, and I would like to provide as much notice as possible.

During my time at [company], I have learned a lot and grown professionally. Thank you for all of your guidance and support during my employment.

Please feel free to contact me with any questions about the projects I have been working on. I am happy to help in any way I can with the transition process.

I wish you all the best for your continued success.


[Your Name]”

Sample 2:

“Dear [Manager’s Name],

I am writing to formally notify you of my resignation from the position of [job title] at [company name]. My last day with the company will be [date].

During my time at [company name], I have come to realise that the scope of the role is unfortunately not what I had anticipated. As such, I would like to explore other opportunities.

Thank you for understanding; I truly appreciate all the support and guidance you have provided me during my time in the company.

Please let me know how I can help to support a smooth transition over the next [notice period in weeks].


[Your Name]”

Sample 3:

“March 22, 2022


Marshal Stewart


New Company

7073 One Way Lane 

Norfolk, VA 67321

RE: Resignation

Dear Mr. Stewart,

This formal resignation letter is to inform you my last day at New Company will be April 5th, two weeks from today. I will be relocating to Oakland, CA to pursue a new career.

​I appreciate the professional development and growth from New Company, and in particular, from you. Your mentoring support has encouraged me, and I hope that we will continue our relationship as I move forward in my career. If there is anything I can do, please don’t hesitate to ask me. I can be reached at 577-3778 or

I wish you, and New Company continued growth and success in the future.


James Woods”

Sample 4:

“March 25, 2022

Raymond Greene

177 Bucket Street

New Cut, MD 64721

Phone: 775 – 2171


Sandra Watson


Nothing Company

313 Green Road

Big Mill, MD 64372

RE: Resignation

Dear Ms. Watson:

Please accept this as my formal resignation letter from my position as [Name of Position] to be effective from [date]. I have scheduled my resignation from your company a month from now, which will allow me sufficient time to prepare my successor to take over my position.

I wish to thank you and all my colleagues at [Nothing Company] l for all your help, professional courtesy, and support. I have immensely enjoyed working here as the [Name of Position] for the past six years, and my experience with this company has been greatly rewarding.

You probably already know the reason I am leaving is due to my spouse being relocated to Florida. But I wanted to state officially that my resignation is in no way to be perceived as my being unhappy or dissatisfied with the job, its responsibilities, or leadership of [Nothing Company].

I wish you and the rest of the administrative team continued success, and I want to take this opportunity again to thank you for permitting me to be part of the team.


Raymond Greene


​By Andre Bradley”

Sample 5:

“Dear [Manager’s Name],

I am writing to formally notify you of my resignation from the position of [job title] with [company name]. Per my notice period, my final day will be [date of last day].

I have been offered another role that will halve my daily commute and allow me to spend more time with my family outside of working hours.

I have thoroughly enjoyed my time at [company] over the last [years and months of service], and I would like to thank you for all of the opportunities I have been afforded here.

In the coming weeks before [end date], I am fully committed to providing assistance in ensuring a smooth transition.


[Your Name]”

If you like this blog post, please leave your comments and questions below.

Frequently Asked Questions

How do you express gratitude in a letter of resignation?

You can express gratitude in a letter of resignation by mentioning the positive highlights and experiences you had working with your company. You can also include any special thanks to particular colleagues.

How do you write a positive resignation letter?

A positive resignation letter will be polite in tone with a paragraph focussing on the appreciable factors of that workplace. It can also include an offer to assist with the transition.

How do you thank an employee after resignation?

You can write about your gratitude in the letter of resignation. It helps to mention specific moments or character traits that made your work experience pleasurable.


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