How to write resignation letter with reason (5 samples)

This article will list samples of resignation letters with reasons.

How to write resignation letter with reason

When writing a resignation letter, it’s vital to include your reason for leaving as it helps provide your employer with some valuable information about the situation. It also helps you to leave a job on the best terms possible. If you don’t offer an explanation, colleagues and supervisors are left to guess at the cause of your resignation, which could lead to misunderstandings.

Some of the reasons for leaving a job are: pursue a new career path, relocate to another area, family reasons, personal reasons, or anxiety. When writing a resignation letter with a reason follow the format below:

  • The first step is to tell your employer about leaving the organization and the final work date. Keep it short as the essential part of the letter is the Last Date of your work.
  • Apologize for any inconvenience. If you are writing a last-minute resignation letter, it will help to apologize. Have a valid reason why you are leaving the company abruptly.
  • Promise to complete all the projects you currently have in your work. Finally, thank your employer for the position and the opportunities you have enjoyed during your work period.
  • Ensure you proofread your letter before sending it to your employer. You can send the letter to your family and friend to check for grammatical errors.

Sample 1: “Resignation letter with a reason”

“Dear [Supervisor’s name],

I am writing to inform you of my resignation from the position of [job title] at [company]. My last day will be [date]. I regret that I have to leave [company], but I feel that this is the best choice for my current situation. I am resigning because [reason for leaving]. This has come about due to [details about your situation].

I am grateful for the opportunities that I have enjoyed with the company. I feel that my [skill type] skills have greatly improved due to my time here, and I have fond memories of [project or occasion]. I am happy to assist with the transition in any way that I can. Please let me know if you need assistance hiring or training my replacement.

I hope to maintain a future relationship with [company] and wish you all the best going forward.


[Your name]”

Sample 2: “Resignation letter with a reason”

“Dear Mr. Lopez,

I am writing to let you know that I will be resigning from my teaching job at Springview Elementary at the end of this school year. While I regret having to leave the students and staff in Springview, I’ve been offered a position as principal at Canoewood Elementary and feel that this is the best opportunity for my career.

I have greatly enjoyed my time at Springview Elementary and will always have fond memories of my experiences here. I greatly appreciate the opportunities that you’ve given me throughout my time in the district. Please let me know how I can assist with the transition bringing a new teacher in for next year.

I hope we can keep in contact, and wish you all the best in the years to come.


Jaime Walton”

Sample 3: “Resignation letter with a reason”

“Dear Ms. Yang,

This letter is to bring to your notice my intention to resign from my position as financial advisor with Jones and Associates, effective April 6. I regretfully need to leave the company for personal reasons. My husband has accepted a great job offer in Chicago, and we will be relocating so he can pursue this opportunity.

I have greatly enjoyed my time working with the team at Jones and Associates, and will miss our daily interactions. I hope to maintain a positive relationship with the company moving forward. I will be available for remote work or consulting opportunities, should those become available.

Please let me know if there’s anything I can do to assist with the hiring or training of a replacement. I will be available full time until the date of my resignation and can be reached by phone or email after that time. Thank you again for the opportunities you’ve given me.

Best wishes,

Carol Winston”

Sample 4: “Resignation letter with a reason”

“Dear Mr. Finn,

This letter is to inform you of my upcoming resignation from my position as sales associate at Tile Incorporated. My last day with the company will be June 8.

I regret that I feel I need to leave Tile Incorporated. However, due to the recent changes in the team organization, I’ve felt that my skills are no longer being utilized to their full potential. The reorganization of the teams has also impacted my sales compensation, creating some financial concerns. At this time, I think I will be better suited to a position where my skills are better aligned with the compensation scheme.

I’ve greatly enjoyed my time working with Tile Incorporated and appreciate the opportunities that you’ve given me. Please let me know if I can do anything to assist with the transition to a new sales associate. I wish you and the company all the best.


Sam Wallington”

Frequently Asked Questions: How to write resignation letter with reason

Can you resign without giving notice?

No, you cannot resign without giving notice. In most organizations, quitting a job without notice may attract a penalty fee. It may also affect your chances of being rehired by the company in the future.

How do you apologize professionally?

Some of the examples of how to apologize professionally are:

  • ‘I am sorry for the trouble caused.”
  • “I am sorry for the inconvenience.”
  • “I would like to apologize in advance for the trouble.”

We hope the above blog post was helpful. Please leave your comments and questions below.