How to write a resignation letter without burning bridges (5 samples)

This blog will give you samples of how to write a resignation letter without burning bridges.

How to write a resignation letter without burning bridges

When riting a resignation letter, it is best to be cautious on what you include to avoid burning bridges. A good resignation letter increases chances of being rehired in the future, and also leaves a positive impression on your employer.

Some of the tips of writing a resignation letter without burning bridges are:

  • Regardless of your reasons for leaving your job, communicate your decision to your employer in a positive and polite way. Avoid complaints about the company, your manager or coworkers.
  • Tell your employer about leaving your job and the final work date. The standard notice period is two weeks; however, your company might have specific instruction around what your last date of work should be. 
  • Apologize for any inconvenience. If you are writing a last-minute resignation letter, it will help to apologize. Have a valid reason why you are leaving the company abruptly.
  • Promise to complete all the projects you currently have in your work. Finally, thank your employer for the position and the opportunities you have enjoyed during your work period.
  • Indicate the reason you are leaving your job. It would be best to be polite as you will leave a positive impression on your employer. Maintain your composure when drafting the letter.
  • Finally, thank your employer for the position and the opportunities you have enjoyed during your work period. 
  • You can choose to list any key information the recipient should be aware of regarding your transition. 

Sample 1: “Resignation letter without burning bridges”

Dear Mrs. Augustine,

I must regretfully inform you of my resignation from the Beardall Senior Center. My last day will be August 20th.

Working at the Senior Center has been one of my favorite jobs I’ve had and I couldn’t have asked for a better group of people to work alongside. Thank you for being so understanding about my family situation and constructing a schedule that allows me to be home for my children as much as possible.

I hope you don’t have any issues in finding a replacement. I’m sure you won’t as you are an excellent supervisor and a wonderful person.

If there’s anything I can do to help, please let me know.



Kristine Balleck


Sample 2 : “Resignation letter without burning bridges”

“AJ Bergman

209 20th St NW

Grand Forks, MN, 56300

(407) 554-8922

February 16th, 2017

Tessa Mae

YMCA Family Center

211 Demers Ave

Grand Forks, MN, 56730

Dear Ms. Mae,

I, AJ Bergman, present to you this letter of resignation from my current position of children’s counselor at the YMCA Family Center, effective February 30th, 2017.

I would like to take this opportunity to thank you for the years of enjoyable and fulfilling employment. I have learned a lot during my time here and will be leaving with many great experiences and fond memories.

I would be happy to help find a replacement and train them, as I know this is somewhat short notice and out of the blue. I hope you realize my quitting is in no way a reflection of your ability to manage, but I must move on for personal reasons.

Best regards,”

Sample 3 : “Resignation letter without burning bridges”

“ Dear Mr. Lee,

I am sending you this letter to regretfully inform you of my upcoming resignation from my position as an accountant at ABC Company. With my family’s move to Cincinnati set to happen this fall, I will no longer be able to keep this job. My last date of work will be July 1, 2014. I truly regret that I must resign from my position, as I have learned so much from this job and enjoyed the positive work environment.

I will also notify the rest of the team members of my intentions. I will also strive to transfer over responsibilities as much as possible while also finishing my current projects before my resignation date. If you have any questions or concerns regarding this matter, I hope you will not hesitate to contact me. My telephone number will remain (555)-555-5555, and my email address will remain [email]

I apologize for any inconvenience my resignation may cause, and I will make every effort to make the transition as smooth as possible for all parties. I wish my team members and ABC Company every success and hope our paths will cross again. Thank you for your understanding in this matter.

Yours sincerely,

Christina Parker

Christina Parker

Assistant Manager

ABC Company”

Sample 4 : “Resignation letter without burning bridges”

“Dear Mr./Ms. Bossname

It is with great regret that I announce my resignation, effective (date). I will be leaving the company due to (reason).

I am sorry for the short notice, and for any inconvenience this causes you in finding a suitable replacement. It was not my intent to cause difficulties, but the situation required my departure. Thank you for your patience, and please let me know if there’s anything I can do to make the transition go smoothly.


Sample 5 : “Resignation letter without burning bridges”

“Nolan Santana

City, State, Zip Code

Sarah E. Smith

Director, HR

Company Name

City, State, Zip Code

Dear Ms. Smith,

My apologies for writing this last-minute resignation letter; however, due to unforeseen circumstances, I must resign from my position as Sales Director with Company Name effective one week from today, Friday, September 26, 2014. I am truly sorry for any inconvenience this may cause my colleagues. I hope you understand that my current situation will not allow me to give additional notice of my resignation.

I intend to perform up to my expected level of dedicated expertise during this last week of employment with Company Name. You can count on me to complete any projects I currently have in the works, and if there is time, I am more than willing to assist in the training of my replacement. Please do not hesitate to reach out by phone at 000-000-0000 or by email at should you need any additional information.

I have enjoyed my employment as Sales Director here at Company Name and am grateful for the experiences I have gained. I wish the staff well and great future success, and I thank you for your consideration in this matter.


Nolan Santana

Sales Director

Company Name”

Frequently Asked Questions: How to write a resignation letter without burning bridges

What to say when you’re resigning?

When resigning you will need to first express your gratitude to the organization for the opportunities you have enjoyed. You can then indicate your last working day and confirm if you are completing a two-week notice period.

What is the best reason for resignation?

The best reason for resignation is a better opportunity. You can mention personal reasons for your departure from the company. Whatever the reason, you will need to mention this politely and professionally.

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