How to Write a Resignation Letter for Work (+5 Samples)

This blog post will show readers how to write a resignation letter for work. It also contains five sample letters that you can refer to.

How to Write a Resignation Letter for Work

When you’re writing a resignation letter for work, these are the steps to follow:

  • Use a formal letter format
  • Add both sender’s and receipient’s addresses
  • Mention the date of writing
  • Use appropriate salutations
  • State your intent 
  • Give adequate notice
  • Mention the effective last date
  • Provide a brief reason for resigning
  • Thank the organisation
  • Offer your assistance with the transition
  • Detail the next steps
  • End the letter with a positive note
  • Add your signature and contact details

Sample 1: How to Write a Resignation Letter for Work

“Dear Mr. Don Cohen,

Please accept this letter as formal notification that I am resigning from my position as Account Executive with Marketing Media. My last day will be Thursday, March 2.

Thank you so much for the opportunity to work in this position for the past six years. I’ve greatly enjoyed and appreciated the opportunities I’ve had to grow our sales team and pipeline, be a part of creating a great product, and work with my fellow colleagues, and I’ve learned so much about marketing strategy and the digital media space, which I will certainly take with me throughout my career.

I’ll do everything possible to wrap up my duties and train other team members over the next two weeks. Please let me know if there’s anything else I can do to help during this transition.

I wish the company continued success, and I hope to stay in touch in the future.


Anne Acharya”

Sample 2: How to Write a Resignation Letter for Work

“Dear Ms. Fran Braden,

I’m writing to give my formal notice that I’ll be leaving my role as Office Manager for Larry and Keets Financial Partners on July 31.

I’ve recently received an offer to serve as an executive assistant at a small startup, and after careful consideration I’m excited to explore this new path in my career journey.

I’m incredibly grateful for the opportunities I’ve been provided working on the Operations team for the past four years. It’s been a wonderful experience to work for such a great company and help in solving Larry and Keets’ mission to provide better financial support for older employees.

Please let me know if I can be of any assistance during this transition. Thank you for all your guidance. I wish you all the best, and look forward to keeping in touch.


George Lin”

Sample 3: How to Write a Resignation Letter for Work

“[Current date]  

Dear [Supervisor’s name],  

Please accept this letter as my formal resignation from my role as [Title]. My last day with [Company] will be [End date].  

To ease the transition after my departure, I am happy to assist you with any training tasks during my final weeks on the job. I intend to leave thorough instructions and up-to-date records for my replacement.  

I would like to take this opportunity to thank you for the knowledge and experience I have gained by working here. I am very grateful for the time I have spent on our team and the professional relationships I’ve built. It’s been a pleasure working for you, and I hope our paths will cross again in the future. 


[Your signature and printed name]”

How to Write a Resignation Letter for Work (+5 Samples)

Sample 4: How to Write a Resignation Letter for Work

“Subject: Killian Zhu – Resignation

Dear Ms. Tanner,

Please accept this letter as my resignation from McTavish & Co. My final day at the company will be this Friday, August 7, 2022.

I apologize for the short notice. I’ve enjoyed working on the customer service team and have learned much during my tenure with the company.

Please let me know what I can do in the next few days to help with the transition.


Killian Zhu


Sample 5: How to Write a Resignation Letter for Work

“Joseph Q. Hunter

123 Main Street

Anytown, CA 12345


August 8, 2022

Jane Smith

Senior Manager

Johnson’s Furniture Store

123 Business Rd.

Business City, NY 54321

Dear Ms. Smith,

I would like to notify you that I am resigning from my position as assistant manager for Johnson’s Furniture Store effective August 19, 2022. 

Thank you very much for the opportunity you’ve given me to learn all about store management and proper customer service. I have genuinely enjoyed my time with the company, and I believe the experience has taught me much about the furniture industry and how to effectively manage employees.

Next month, I will be taking on a position as a manager of a new retail store. In the meantime, I will be happy to assist with your transition to a new assistant manager.


Signature (hard copy letter)

Joseph Hunter”

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FAQs (How to Write a Resignation Letter for Work)

How do I professionally resign immediately?

To resign immediately, you need to inform and explain why you have to leave at such short notice. This is only possible if your employment contract allows for this. Otherwise, you may have to find a way to compensate for the inconvenience monetarily or with other resources.

Should I talk to my boss before resigning?

You may talk to your employers if you feel like it but you are not compelled to. Talking to them may prevent damage to your professional relationship but at the same time, it’s a personal decision.

How do you gracefully resign from a toxic job?

Keep things civil and professional. Hand in your resignation with advance notice. Plan your exit strategy before making the first move and maintain a positive attitude.