How to Write a Heartfelt Resignation Letter (+4 Samples)

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This blog post will guide readers on how to write a heartfelt resignation letter. We have also included four sample letters for your reference.

How to Write a Heartfelt Resignation Letter

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Writing a heartfelt resignation letter is not easy, but it is simple. Here are some important points to remember:

  • Make sure to give advance notice
  • Give a brief explanation for why you are resigning
  • List out a plan to tie up pending projects
  • Express genuine gratitude
  • Mention specific instances and what you appreciated about them
  • Tell them how you can help with the transition
  • End on a positive note

Sample 1: How to Write a Heartfelt Resignation Letter

“Tripp Meter

28 Nichols Street

Alamo, TX 76192

October 12, 2021

Tilda White

ABC School

983 Green Ave.

Ft. Worth, TX 76101

Dear Ms. White,

Please accept this letter of resignation from ABC School as a sixth-grade history teacher. My last day of employment will be October 29, 2021.

Thank you so much for the five excellent years at your school. I have worked alongside some wonderful colleagues, and have had so many opportunities to grow and develop in my career field.

I will never forget my time at ABC School. Please let me know if you need any assistance with the transition.

All the best,

Signature (hard copy letter)

Tripp Meter”

Sample 2: How to Write a Heartfelt Resignation Letter

“[Your name]

[Your title]

[Today’s date]

Dear [Supervisor name],

I’m writing this letter to formally announce my resignation from my role at [company]. My last day is [date].

[Your message of appreciation, sadness, or reason for leaving.]

[List additional details about your departure.]

[Talk about your desire to keep in contact, if you wish to do so.]

Thank you again for the opportunity,

[Name]”

Sample 3: How to Write a Heartfelt Resignation Letter

“Subject: Kaleel Humberton—Resignation

Dear Mr. Smith,

I regret to inform you that I am resigning from my position as communications director for ABC Company. My last day of employment will be November 5, 2021.

Thank you for the support that you have provided me during the last several years. I truly appreciated the opportunity to advance from assistant to manager to director, along with the chance to hone my marketing and PR skills. I have enjoyed my tenure with the company.

If I can be of any assistance during this transition, please let me know. I would be glad to help however I can.

Sincerely,

Kaleel Humberton”

Sample 4: How to Write a Heartfelt Resignation Letter

“Tiffany Swenson

Administrative Coordinator

December 15, 2021

Dear Brett,

I’m writing this letter to formally announce my resignation from my role at the University of Urbandale. My last day is December 31, 2021.

I’d like to thank you for all the mentorship and guidance you’ve given me during my time here. I feel like I was really able to grow as a professional and as a person in this position. While it saddens me to go, I’m happy to know that I’ve gained lifelong friends from my role. The team here is really remarkable, and I’m sad to leave such an incredible group of people.

I plan to turn in my university computer, my office key, and my speaker before leaving on the 31st. I have already called the financial services office about canceling my purchasing card and am transferring recurring charges to Makenna’s card number.

I plan to come back and visit as much as I can. It truly has been a pleasure working with everyone. Please keep in touch.

Thank you again for the opportunity,

Tiffany”

If you like this blog post, please leave your comments and questions below.

FAQs (How to Write a Heartfelt Resignation Letter)

How do I write an empathic letter of resignation?

If you want to write an empathic letter of resignation, be sure to write it with adequate notice. You can briefly explain your reason for resigning, express appreciation, and offer help with the transition.

What is the best reason for resignation?

Some of the best reasons for resigning are health issues, personal problems, better work opportunities, and incompatibility with the workplace.

What do I say to resign gracefully?

Resigning gracefully involves letting go of negativity, sticking to the essential information, and not doing anything that might burn bridges with your former employers.

Citations

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