How to Write a Courtesy Resignation Letter (+5 Samples)

By OptimistMinds
Page last updated: 15/11/2023 | Next review date: 15/11/2025

As a BetterHelp affiliate, we may receive compensation from BetterHelp if you purchase products or services through the links provided.

close

Author bio

The Optimistminds editorial team is made up of psychologists, psychiatrists and mental health professionals. Each article is written by a team member with exposure to and experience in the subject matter.  The article then gets reviewed by a more senior editorial member. This is someone with extensive knowledge of the subject matter and highly cited published material.


OptimistMinds
View More north_east

In this blog post, we will see how to write a courtesy resignation letter. The article also has five sample letters for your reference.

How to Write a Courtesy Resignation Letter

Writing a courtesy resignation letter always helps the organisation adjust better to the transition. Here is what you can do to write one:

  • Use a formal letter structure
  • Keep the tone of the letter polite and civil
  • Give adequate notice as per your employment contract
  • Mention all important dates and information about pending projects
  • If you like, give a brief explanation
  • Thank the organisatio and end the letter positively

Sample 1:

“10/29/2021

Gears and Widgets Inc

123 Engineering Lane

Atlanta, GA 30303

Kevin,

This letter is to inform you of my intention to resign from my position as Senior Mechanical Engineer with Gears and Widgets Inc. This will be effective two weeks from today 10/29/2021.

I appreciate the time I spent working here as a senior mechanical engineer. I learned a lot in the role such as new top-down assembly design methods in SolidWorks. I enjoyed finding new ways to be an effective engineer when working on projects.

I know the engineering knowledge gained here will be an asset to me throughout my career and I’m thankful for the opportunity.

I would be happy to help train new team members if needed. I also will complete my duties during my last two weeks to the best of my abilities. If there is anything I can do to help aid in the transition please let me know.

I hope to stay in touch in the future and wish the company continued success going forward.

Sincerely,

John Smith”

Sample 2:

“6/17/2021

Developer Central Inc

123 Software Lane

Dallas, TX 75201

Dear Jennifer,

I’m writing to inform you of my resignation from the position as a .NET Software Developer with Developer Central Inc. This will be effective two weeks from today 6/17/2021

I appreciate the time I spent working here as a .NET Software Developer I have learned a lot in the role while developing a better understanding of C#. I know the experience and knowledge gained here will be an asset to me throughout my career and I’m thankful for the opportunity.

I would be happy with the transition period and will wrap up my work during my last two weeks. 

I appreciate your advice over the years and hope to stay in touch in the future. I wish you and the company the very best going forward.

Sincerely,

Sarah Richards”

Sample 3:

“Manny George

Assistant Sales Manager

LeBronx Properties Limited

45 Mayfair Street, New Plymouth

Oklahoma 06554

mannygeorge@email.com

June 1, 2021

Dear Patrick,

I am writing this letter to notify you that I am resigning from my position as assistant sales manager of LeBronx Properties Limited, effective June 30.

I appreciate the opportunity for professional growth you have provided during my time at LeBronx Properties Limited. Thank you for your support and encouragement.

Please let me know how I can help during the transition period. I wish you and the company the best.

Sincerely,

Manny George”

Sample 4:

“Dear Mallory,

I am writing to inform you of my decision to resign as accounts manager with Manchuria Investments, effective two weeks from this date.

The past two years have been a wonderful experience for me. I appreciate the opportunities you’ve given me to learn and grow, and I value all of the professional relationships I’ve been able to develop here. I wish you and the company all the best.

Please let me know if there is any way I can assist with the transition. I hope to keep in touch.

Sincerely,

Richard Rutherford”

Sample 5:

“Dear Mr. Martin,

I would like to inform you of my resignation from my post as park ranger with the National Park Service.

I understand my contract expires by March 24, but I would like to resign immediately for an urgent personal reason.

Please let me know how to assist with the transition. I am grateful for the opportunity to work with you and your staff. Please accept my apologies for the short notice and any inconvenience that may arise because of my decision.

Sincerely,

Edward Meredith”

If you like this blog post, please leave your comments and questions below.

FAQs

How do you write a positive resignation letter?

A positive resignation letter will be polite in tone with a paragraph focussing on the appreciable factors of that workplace. It can also include an offer to assist with the transition.

How do you thank an employee after resignation?

You can write about your gratitude in the letter of resignation. It helps to mention specific moments or character traits that made your work experience pleasurable.

Is a resignation letter the same as 2 weeks’ notice?

A resignation letter is a formal letter informing your discontinuation of employment to your supervisor. It is generally required in any organisation. A 2 weeks notice is a common courtesy and is sometimes mentioned in the employment contract.

Citations

Was this helpful?

Thanks for your feedback!