In this blog, we will explain how to word a resignation letter. You will also find five sample resignation letters to refer to.

How to Word a Resignation Letter

Here are some important bullet points to bear in mind if you are wondering how to word your resignation letter:

Keep it short and transactional
State briefly and clearly when you’re leaving and what you’ll be doing next
It has to be nice and true
Consider including some specifics about projects that you were excited to work on or other accomplishments you’re proud of
Offer what you can do to help with the transition
Don’t get into a blow-by-blow critique of the company’s shortcomings
Simply step back from your role and convey, I’m moving on, thanks for the opportunity

Sample 1: How to Word a Resignation Letter

“6/17/2021

Developer Central Inc

123 Software Lane

Dallas, TX 75201

Dear Jennifer,

I’m writing to inform you of my resignation from the position as a .NET Software Developer with Developer Central Inc. This will be effective two weeks from today 6/17/2021

I appreciate the time I spent working here as a .NET Software Developer I have learned a lot in the role while developing a better understanding of C#. I know the experience and knowledge gained here will be an asset to me throughout my career and I’m thankful for the opportunity.

I would be happy with the transition period and will wrap up my work during my last two weeks.

I appreciate your advice over the years and hope to stay in touch in the future. I wish you and the company the very best going forward.

Sincerely,

Sarah Richards”

Sample 2: How to Word a Resignation Letter

“Dear Ms. Jean Rivers,

I’m writing to give my formal notice that I’ll be leaving my role as Office Manager for Larry and Keets Financial Partners on July 31.

I’ve recently received an offer to serve as an executive assistant at a small startup, and after careful consideration, I’m excited to explore this new path in my career journey.

I’m incredibly grateful for the opportunities I’ve been provided working on the Operations team for the past four years. It’s been a wonderful experience to work for such a great company and help in solving Larry and Keets’ mission to provide better financial support for older employees.

Please let me know if I can be of any assistance during this transition. Thank you for all your guidance. I wish you all the best and look forward to keeping in touch.

Sincerely,

Linda Cohen”

Sample 3: How to Word a Resignation Letter

“10/29/2021

Gears and Widgets Inc

123 Engineering Lane

Atlanta, GA 30303

Kevin,

This letter is to inform you of my intention to resign from my position as Senior Mechanical Engineer with Gears and Widgets Inc. This will be effective two weeks from today 10/29/2021.

I appreciate the time I spent working here as a senior mechanical engineer. I learned a lot in the role such as new top-down assembly design methods in SolidWorks. I enjoyed finding new ways to be an effective engineer when working on projects.

I know the engineering knowledge gained here will be an asset to me throughout my career and I’m thankful for the opportunity.

I would be happy to help train new team members if needed. I also will complete my duties during my last two weeks to the best of my abilities. If there is anything I can do to help aid in the transition please let me know.

I hope to stay in touch in the future and wish the company continued success going forward.

Sincerely,

John Smith”

Sample 4: How to Word a Resignation Letter

“[Your Name]

[Position at the current company]

[Company name]

[Address]

[City or locality and zipcode]

[Contact information]

[Date]

[Recipient name]

[Company position]

Dear [name],

Please accept this letter as a formal notification that I am resigning from my position as [job title] of [your department or company]. My last day would be [date].

I am really grateful for all the opportunities you have provided me with your company. My experience at [company] has been incomparable for the past [years you have worked there]. I had the chance to [one or two things that you learned/acquired]. I would always remember this position as one that helped me advance in my career.

I would love to make my transition as smooth as possible. I would be delighted to help recruit another employee and help train them over the next [period of time]. If you require, feel free to contact me for further assistance. My phone number is [number] and my email is [email].

Thank you again for the opportunity to work for you.

Yours sincerely,

[Signature]

[Name]”

Sample 5: How to Word a Resignation Letter

“Hunter Reed

123 Main Street

Anytown, CA 12345

555-212-1234

josephq@email.com

August 8, 2022

Brenda James

Senior Manager

Hot Flash Menopause Clinic

123 Business Rd.

Business City, NY 54321

Dear Ms. James,

I would like to notify you that I am resigning from my position as assistant manager for Hot Flash Menopause Clinic effective August 19, 2022.

Thank you very much for the opportunity you’ve given me to learn all about store management and proper customer service. I have genuinely enjoyed my time with the company, and I believe the experience has taught me much about the furniture industry and how to effectively manage employees.

Next month, I will be taking on a position as a manager of a new retail store. In the meantime, I will be happy to assist with your transition to a new assistant manager.

Sincerely,

Signature (hard copy letter)

Hunter Reed”

If you like this blog post, please leave your comments and questions below.

FAQs (How to Word a Resignation Letter)

How do you write a resignation letter if you are not happy at work?

Try to keep the language civil and briefly explain the reasons for resigning. Do mention the things you appreciate and end the letter positively.

Is it better to resign on Friday or Monday?

Resigning on a Monday will work better for you but resigning on Friday works better for the company.

Does it matter what time of day you hand your notice?

Yes, handing in your notice on a Monday or Tuesday lets your last working day be just before the weekend. Handing it in at the end of the day also helps avoid awkwardness in the office.

Mental health

Wellness

Psychology

Personality

Organisational Psychology

How to Word a Resignation Letter (+5 Samples)