How to Type Up a Letter of Resignation (+5 Samples)

By OptimistMinds
Page last updated: 22/09/2022 | Next review date: 22/09/2024

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In this blog post, we will guide you on how to type up a resignation letter. If you need some examples for reference, we have included five sample letters too.

How to Type Up a Letter of Resignation

When you’re typing up your resignation letter, these are very important points to consider:

  • Check your employment contract to find out how much notice you need to give your employer
  • Include a statement that states that you are going to resign
  • Mention your last date of work
  • Explain in brief the reason for resignation
  • Say something positive about your experience working for them
  • Offer your assistance with the transition
  • Politely thank the organisation at the end

Sample 1: How to Type Up a Letter of Resignation

“Dear Ms. Fran Braden,

I’m writing to give my formal notice that I’ll be leaving my role as Office Manager for Larry and Keets Financial Partners on July 31.

I’ve recently received an offer to serve as an executive assistant at a small startup, and after careful consideration, I’m excited to explore this new path in my career journey.

I’m incredibly grateful for the opportunities I’ve been working on the Operations team for the past four years. It’s been a wonderful experience to work for such a great company and help in solving Larry and Keets’ mission to provide better financial support for older employees.

Please let me know if I can be of any assistance during this transition. Thank you for all your guidance. I wish you all the best and look forward to keeping in touch.

Sincerely,

George Lin”

Sample 2: How to Type Up a Letter of Resignation

“6/17/2021

Developer Central Inc

123 Software Lane

Dallas, TX 75201

Dear Jennifer,

I’m writing to inform you of my resignation from the position as a .NET Software Developer with Developer Central Inc. This will be effective two weeks from today 6/17/2021

I appreciate the time I spent working here as a .NET Software Developer I have learned a lot in the role while developing a better understanding of C#. I know the experience and knowledge gained here will be an asset to me throughout my career and I’m thankful for the opportunity.

I would be happy with the transition period and will wrap up my work during my last two weeks. 

I appreciate your advice over the years and hope to stay in touch in the future. I wish you and the company the very best going forward.

Sincerely,

Sarah Richards”

Sample 3: How to Type Up a Letter of Resignation

“Subject: Killian Zhu – Resignation

Dear Ms. Tanner,

Please accept this letter as my resignation from McTavish & Co. My final day at the company will be this Friday, August 7, 2022.

I apologize for the short notice. I’ve enjoyed working on the customer service team and have learned much during my tenure with the company.

Please let me know what I can do in the next few days to help with the transition.

Sincerely,

Killian Zhu

Killian.zhu@email.com

512-123-1234”

Sample 4: How to Type Up a Letter of Resignation

“Dear (manager name)

Please accept my resignation effective [insert your final day of work]. Next month, I would be enrolling in graduate school and would require to resign from my role at Company XYZ.

I would like to thank you for all the great opportunities I have had while working with this team. The learning experiences and skills I have developed while at Company XYZ have laid the ideal foundation for this new stage in my life.

Please let me know if you need any assistance during this two-week transition. Thank you again for all the positive experiences over the past [insert duration you were at the company] and I look forward to staying in touch.

(Your Name)”

Sample 5: How to Type Up a Letter of Resignation

“[Date]

Dear Sir,

I am writing to inform you of my resignation from [job title] position at [company’s name]. My last working day with the company would be [date of last working day]. Please treat this as my formal resignation, as required under company rules.

It has been a real pleasure working in the company under your guidance. I thank you from the bottom of my heart for making me a part of this reputed organisation. The fond memories of my time in the company would always remain close to my heart.

Please let me know if there is anything I can help you with during the transition. I would be glad to train someone as my replacement.

Yours Sincerely,

[Your Name]”

If you like this blog post, please leave your comments and questions below.

FAQs (How to Type Up a Letter of Resignation)

How do I professionally resign immediately?

To resign immediately, you need to inform and explain why you have to leave at such short notice. This is only possible if your employment contract allows for this. Otherwise, you may have to find a way to compensate for the inconvenience monetarily or with other resources.

How do I resign for a month?

If you hand in your resignation, you are choosing to leave the job. If you only want a month’s period of break after which you’d like to return, you need to apply for leave. Once you resign, you cannot come back unless invited by your employer.

Should I talk to my boss before resigning?

You may talk to your employers if you feel like it but you are not compelled to. Talking to them may prevent damage to your professional relationship but at the same time, it’s a personal decision.

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