How to Hand In Resignation Letter (+5 Samples)

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This blog post is a brief guide on how to hand in a resignation letter. It also contains five sample resignation letters from different scenarios to help you write yours.

How to Hand In Resignation Letter

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The following are some important points to consider if you’re wondering how to hand in a resignation letter:

  • Make sure you are ready to quit
  • Try to find a new job first
  • Write a formal resignation letter
  • Prepare yourself for all possibilities
  • Find out whom to inform of your resignation and when
  • If they give you a counteroffer, take your time to decide
  • Hand in the resignation letter with adequate notice

Sample 1: How to Hand In Resignation Letter

“Subject Line: Resignation – Omar Robinson 

Dear Ms. Hayes, 

I’m writing today to let you know that I am resigning from my position as Marketing Coordinator at ABC Company. My last day will be in two weeks, on Friday, September 15. 

I’m grateful for all of your support and training during my three years at ABC Company, as well as your friendship. You’ve made each day brighter. I’ve learned so much thanks to you and everyone else on the marketing team. 

Please let me know how I can help during this transitional period. At the end of the month, I’ll be starting a new position as Marketing Manager at XYZ Company, but you can always get in touch if questions come up. My personal email is [email protected] and my phone number is (555) 555-5555. 

Thank you again. It’s truly been a pleasure working with you, and I wish you and everyone at ABC Company all the best. 

Warmly, 

Omar Robinson”

Sample 2: How to Hand In Resignation Letter

“10/29/2021

Gears and Widgets Inc

123 Engineering Lane

Atlanta, GA 30303

Kevin,

This letter is to inform you of my intention to resign from my position as Senior Mechanical Engineer with Gears and Widgets Inc. This will be effective two weeks from today 10/29/2021.

I appreciate the time I spent working here as a senior mechanical engineer. I learned a lot in the role such as new top-down assembly design methods in SolidWorks. I enjoyed finding new ways to be an effective engineer when working on projects.

I know the engineering knowledge gained here will be an asset to me throughout my career and I’m thankful for the opportunity.

I would be happy to help train new team members if needed. I also will complete my duties during my last two weeks to the best of my abilities. If there is anything I can do to help aid in the transition please let me know.

I hope to stay in touch in the future and wish the company continued success going forward.

Sincerely,

John Smith”

Sample 3: How to Hand In Resignation Letter

“[Your address]

[date]

Mr/Mrs/Miss/Ms [Manager’s name]

[Company name and address]

Dear [manager’s name],

Please accept this letter as notice of my resignation from the position of [job title] at [company name]. My last day with the company will be [date]. Please let me know what to expect as far as my final work schedule, accrued holiday leave and employee benefits.

This was not an easy decision to make; however, after careful consideration, this will be a good opportunity for my career growth. I would like to take this time to thank you and the team for giving me this opportunity. I have enjoyed the last [x] years, and I’ll take with me all the great things I have learned here.

If there is anything I can do to make the transition easier, please let me know.

Yours sincerely,

[Your name]”

Sample 4: How to Hand In Resignation Letter

“Dear [manager’s name],

My apologies for notifying you by email; however, as you know, circumstances are such that I won’t be able to come into the office.

Please accept this message as notice of my resignation from the position of [job title] at [company name].

Under the terms of my contract, my notice period is [x weeks/months], so my last day of work will be [date]. Please let me know what to expect as far as my final work schedule, accrued holiday leave and employee benefits.

I have enjoyed working here and would like to say thank you for the opportunities I’ve been given. If there is anything I can do to make the transition easier, please let me know.

Yours sincerely.

[Your name]”

Sample 5: How to Hand In Resignation Letter

“Dear [Name],

As we discussed earlier, I’m resigning my position as [title]. My last day will be [date], which is [X] weeks from now.

This was not an easy decision, but as you know I’ve long wanted to make my transition into [new field/industry] so I’m leaving for a role that will allow me to take my career in that direction.

I’ve really enjoyed my time working at [company] and on this team. I’ve learned a lot that I will take into my next position. Thank you for your support and for the opportunities you’ve given me over the last [X] years.

[You might add some specifics here about projects that you were excited to work on or other accomplishments you’re proud of. For example, “During my time here, I especially enjoyed collaborating with the analytics team, sales, and marketing to launch the latest iteration of our flagship product.” or “The past 6 years have been a phenomenal experience for me. It’s been a pleasure to manage the company’s most profitable portfolio, exceeding our targets every year.”]

I’m committed to making the transition as smooth as possible and would like to meet with you to discuss some initial ideas for how to hand off my projects and responsibilities.

I wish you and the team continued success and hope to keep in touch.

Thanks for everything,

[Your name]”

If you like this blog post, please leave your comments and questions below.

FAQs (How to Hand In Resignation Letter)

Is it better to resign on Friday or Monday?

Resigning on a Monday will work better for you but resigning on Friday works better for the company.

Does it matter what time of day you hand your notice?

Yes, handing in your notice on a Monday or Tuesday lets your last working day be just before the weekend. Handing it in at the end of the day also helps avoid awkwardness in the office.

Do bosses get mad when you quit?

It is possible for your manager to get upset if you resign. Nevertheless, they cannot stop you from doing it and if they are professional, they will be civil about it.

Citations

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