How to Give a Letter of Resignation (+5 Samples)

By OptimistMinds
Page last updated: 22/09/2022 | Next review date: 22/09/2024

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This blog post will describe the process of giving a letter of resignation. It also includes five different samples for your reference.

Giving a Letter of Resignation

Whether you’re handing in your resignation via an email or a hard copy letter, keep in mind the following points:

  • State your intent
  • Name your official position and important dates
  • Mention a positive highlight of your time spent there
  • Express gratitude
  • Offer your assistance with the transition
  • Close the letter positively

Sample 1: Letter of Resignation

“Subject Line: Resignation – Omar Robinson 

Dear Ms. Hayes, 

I’m writing today to let you know that I am resigning from my position as Marketing Coordinator at ABC Company. My last day will be in two weeks, on Friday, September 15. 

I’m grateful for all of your support and training during my three years at ABC Company, as well as your friendship. You’ve made each day brighter. I’ve learned so much thanks to you and everyone else on the marketing team. 

Please let me know how I can help during this transitional period. At the end of the month, I’ll be starting a new position as Marketing Manager at XYZ Company, but you can always get in touch if questions come up. My personal email is omar.robinson@email.com and my phone number is (555) 555-5555. 

Thank you again. It’s truly been a pleasure working with you, and I wish you and everyone at ABC Company all the best. 

Warmly, 

Omar Robinson”

Sample 2: Letter of Resignation

“Email Subject Line: Your Name Resignation

Dear Mr./Ms. Lastname,

I write to inform you that I am resigning from my position here as Associate Editor. My last day will be December 3, 2021.

Thank you so much for all of the opportunities this company has provided me. I have learned so much these past three years, and will never forget the kindness of all of my colleagues.

Let me know if there is anything I can do to make this transition easier. You can always contact me at firstname.lastname@email.com or 555-555-5555.

Thank you again for your years of support and encouragement.

Respectfully yours,

Your Name”

Sample 3: Letter of Resignation

“Roberta Jones

18 Hillside Road | Sometown, MA 55555 | Phone: 555-555-5555 | jones@somedomain.com

[Date]

Ms. Joyce Michaels

CEO

ABC Company

15 Main St.

Sometown, MA 55555

Dear Joyce,

Please accept this letter as notice of my resignation from my position as staff accountant. My last day of employment will be [date].

I received an offer to serve as senior accountant of a Fortune 500 company, and after careful consideration, I realize that this opportunity is too exciting for me to decline.

It has been a pleasure working with you and your team over the last three years. One of the highlights of my career was collaborating with you to automate ABC Company’s accounting, financial and balance systems and setting up your accounting infrastructure. Your company is poised for continued growth and I wish you much success with your upcoming acquisition of XYZ Company.

I would like to help with the transition of my accounting duties so that systems continue to function smoothly after my departure. I am available to help recruit and train my replacement, and I will make certain that all reporting and records are updated before my last day of work.

Joyce, thank you again for the opportunity to work for ABC Company. I wish you and your staff all the best and I look forward to staying in touch with you. You can email me anytime at jones@somedomain.com or call me at 555-555-5555.

Sincerely,

Roberta Jones”

Sample 4: Letter of Resignation

“Dear [Your Boss’ Name],

Please accept this letter as formal notification that I am resigning from my position as [position title] with [Company Name]. My last day will be [your last day—usually two weeks from the date you give notice].

Thank you so much for the opportunity to work in this position for the past [amount of time you’ve been in the role]. I’ve greatly enjoyed and appreciated the opportunities I’ve had to [a few of your favorite job responsibilities], and I’ve learned [a few specific things you’ve learned on the job], all of which I will take with me throughout my career.

During my last two weeks, I’ll do everything possible to wrap up my duties and train other team members. Please let me know if there’s anything else I can do to aid during the transition.

I wish the company continued success, and I hope to stay in touch in the future.

Sincerely,

[Your Name]”

Sample 5 Letter of Resignation

“Dear Ms. Fran Braden,

I’m writing to give my formal notice that I’ll be leaving my role as Office Manager for Larry and Keets Financial Partners on July 31.

I’ve recently received an offer to serve as an executive assistant at a small startup, and after careful consideration, I’m excited to explore this new path in my career journey.

I’m incredibly grateful for the opportunities I’ve been provided working on the Operations team for the past four years. It’s been a wonderful experience to work for such a great company and help in solving Larry and Keets’ mission to provide better financial support for older employees.

Please let me know if I can be of any assistance during this transition. Thank you for all your guidance. I wish you all the best and look forward to keeping in touch.

Sincerely,

George Lin”

If you like this blog post, please leave your comments and questions below.

FAQs (How to Give a Letter of Resignation)

How do you tell your boss you’re resigning?

It’s best to tell your boss formally when you’re resigning. If your relationship allows it, you can also speak to them before sending a letter of resignation.

What to say when you give your resignation?

There are many things you can say when giving your resignation. In addition to the basics of your statement of intent, designation, official dates, etc., you can also write positive things of gratitude or assistance.

What time of day is best to resign?

The best time to resign is at the end of the day and towards the start of the week, like a Monday or Tuesday.

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