How to Create a Letter of Resignation (+5 Samples)

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This blog post will show you how to create a letter of resignation correctly. It also contains five sample letters for your reference.

How to Create a Letter of Resignation

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Creating a resignation letter is not so complicated. The following steps should make it pretty easy for you to create:

  • Use a formal letter format
  • Start with your name and address
  • Add the date of writing
  • Write the name and office address of the recipient
  • Use an appropriate salutation
  • Announce your resignation
  • Refer to your employment contract to offer adequate notice
  • Clearly state your last working date
  • Describe the next steps
  • If there are any pending projects, write your plan for them
  • Express your gratitude
  • Offer help with the transition
  • End on a positive note
  • Add your signature, name, designation, and contact details

Sample 1: How to Create a Letter of Resignation

“Natalie Jenkins

123 Moonview Street

Charleston, SC, 12345

________________________________________

August 25, 2022

East Coast Marketing

123 Beach View Street

Charleston, SC, 12345

Dear Ms. Chen,

I am writing to inform you of my intention to resign from my job as Marketing Manager at East Coast Marketing, effective two weeks from today, August 25, 2022.

My career goals have changed since I started working here, and I feel that the time has come for me to pursue another opportunity that is more aligned with my new aspirations. 

I appreciate the opportunities you gave me during my time at East Coast Marketing. Please let me know what assistance I can offer as I transition out of my current role during the next two weeks. I hope we can stay in touch going forward.

Thank you,

Natalie Jenkins”

Sample 2: How to Create a Letter of Resignation

“Your name

Your address

22-10-2020

(Recipient’s name)

(Receiver’s designation)

organization name

Subject: (single-line statement of purpose for resignation)

Respected sir,

With due respect, I would like to inform my decision to resign (your name), designated as (designation name), which is effective four weeks from today(organization name).

I am grateful for the opportunities you have given me which have not only boosted my career but also my experience.

Not only I have enriched myself with various information but also polished my skill set while working in the company.

I am thankful from the core of my heart and I am looking forward to helping you out in every possible situation you think I  am capable of handling.

If I am of any use in further assistance, please let me know as I would be very grateful to help you out with my successor for the job. I wish that the organization should reach the greater heights possible.

Thanking you,

Yours sincerely,

(Your name),

(Your signature)”

Sample 3: How to Create a Letter of Resignation

“[Your Name]

[Address]

[Date]

[Company name]

[Company address]

Dear [Name of Recipient],

I am writing to notify you of my formal resignation from my role as [Job Title] at [Company Name].

As my contract requires that I give [amount of time specified] my last day will be [date].

Thank you for the opportunities for professional and personal development presented to me during my time here. I’ve enjoyed working for you, and appreciate the support given during my time at the company. If there is anything I can do to help with the transition, please let me know.

Thank you.

Kind regards,

______________ (signature)

[Your Name]”

Sample 4: How to Create a Letter of Resignation

“To (email address of the concerned authority/hr)

Subject: Letter of resignation (your name and position)

Respected sir,

With due respect, I would like to inform my decision to resign (your name), designated as (designation name), which is effective four weeks from today(organization name).

I am grateful for the opportunities you have given me which have not only boosted my career but also my experience.

If I am of any further assistance, please let me know as I would be very grateful to help you out with my successor for the job.

Yours sincerely

(Your name)”

Sample 5: How to Create a Letter of Resignation

“6/17/2021

Developer Central Inc

123 Software Lane

Dallas, TX 75201

Dear Jennifer,

I’m writing to inform you of my resignation from the position as a .NET Software Developer with Developer Central Inc. This will be effective two weeks from today 6/17/2021

I appreciate the time I spent working here as a .NET Software Developer I have learned a lot in the role while developing a better understanding of C#. I know the experience and knowledge gained here will be an asset to me throughout my career and I’m thankful for the opportunity.

I would be happy with the transition period and will wrap up my work during my last two weeks. 

I appreciate your advice over the years and hope to stay in touch in the future. I wish you and the company the very best going forward.

Sincerely,

Sarah Richards”

If you like this blog post, please leave your comments and questions below.

FAQs (How to Create a Letter of Resignation)

Is it better to resign on Friday or Monday?

Resigning on a Monday will work better for you but resigning on Friday works better for the company.

Does it matter what time of day you hand your notice?

Yes, handing in your notice on a Monday or Tuesday lets your last working day be just before the weekend. Handing it in at the end of the day also helps avoid awkwardness in the office.

How do you write a resignation letter if you are not happy at work?

Try to keep the language civil and briefly explain the reasons for resigning. Do mention the things you appreciate and end the letter positively.

Citations

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