How to address a letter of resignation (5 samples)

This article will show how to address a letter of resignation.

How to address a letter of resignation

When addressing a resignation letter, these are things to keep in mind:

  • Regardless of your reasons for leaving your job, communicate your decision to your employer in a positive and polite way. Avoid complaints about the company, your manager or coworkers.
  • Start your letter with an introduction; a formal salutation, address the recipient by name and, if you prefer, use a standard greeting such as “Dear\ [First name],” or “Hello [First name].”
  • The next step is to tell your employer about leaving your job and the final work date. The standard notice period is two weeks; however, your company might have specific instruction around what your last date of work should be. Keep your letter short as the essential part of the letter is the Last date of your work. 
  • Indicate the reason you are leaving your job. It would be best to be polite as you will leave a positive impression on your employer. Maintain your composure when drafting the letter.
  • Finally, thank your employer for the position and the opportunities you have enjoyed during your work period. A statement of gratitude, helps foster a peaceful transition.

Example: “I am grateful to have had the opportunity to learn from the best and grow as a designer. I will always cherish the experiences I had working with you and the team.”

  • You can choose to list any key information the recipient should be aware of regarding your transition. The last step is to end your letter with a departing statement such as “Sincerely,” or “Thank you,” and your name.

Sample 1: “Adressing a resignation letter”

“Dear [Name],

I am writing to inform you that I am resigning from my position as a project assistant for [Company], effective [Date].

I have enjoyed working with this company over the past six years and appreciate the opportunities I have been offered.

I am working on finishing as many of my open projects as I can before my last day. Please let me know if I can be of assistance in any other way during this transition.



Sample 2: “Adressing a resignation letter”

“Dear [Name],

After four years at [Company], I wanted to let you know that I will be resigning from my position as a sales representative. My last day will be [Date].

I appreciate [Company]’s confidence in me to start my sales career with their team. I was recently offered a position as a sales manager at another firm, and after carefully considering my options, I decided that it is time for me to take this next step in my career.

I appreciate all the opportunities afforded me here and would love to help as much as I can during my last two weeks.



Sample 3: “Adressing a resignation letter”

“Dear [Name],

As you know, I have been on maternity leave for the past eight weeks after the birth of my child. Although it wasn’t an easy decision, I have decided that I will not be returning to my position as a product manager. My last day will be [Date].

I have enjoyed working for [Company]—specifically for you. I have learned so much both personally and professionally.

Whether you need help finding my replacement or training someone new, I am here to help in whatever way possible.



Sample 4: “Adressing a resignation letter”

“Dear [Name],

My partner was offered a new position in Seattle, and our family plans to join them at the end of September 2021. This letter serves as my resignation and to say that my last day as a graphic designer for [Company] will be September 30, 2021.

I have thoroughly enjoyed the creative freedom offered to me over the past eight years, and I will miss working with such an innovative team.

Over these next two weeks, I plan to finish any outstanding projects and outline my daily responsibilities to make the transition easier. If there is anything else I can do to help ease this process, please let me know.



Sample 5: “Adressing a resignation letter”

“Dear [Name],

Over the past 10 years, I have enjoyed working as a marketing consultant for [Company]. However, a family emergency has arisen and I need to take some personal time to help. Therefore, this is my letter of resignation. My last day will be [Date].

I want to thank you for all the opportunities I have had over the past few years. This was not an easy decision, but it is what’s best for my family.

Please feel free to reach out to me with any additional questions. I plan to make this transition as easy as possible with whatever you might need.



Frequently Asked Questions: How to address a letter of resignation

What is a good resignation email sample?

“I am writing to inform you that I am resigning from my position as [position] with [Company Name]. My last day of work will be on [date]. Thank you for the opportunity to work at this company. I have enjoyed my time here and am grateful for the skills and experience I have gained.”

How do you write a simple resignation letter?

“Dear [Your Boss’ Name], Please accept this letter as formal notification that I am resigning from my position as [position title] with [Company Name]. My last day will be [your last day—usually two weeks from the date you give notice].”

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