How do you build collaboration in a team? (+3 ways to learn collaboration skills)

In this article, we will be discussing the various ways to build collaboration in a team. We shall also be explaining why team collaboration is important in an organization and how individuals can learn collaboration skills. When there is no collaboration, it can lead to lesser work effectiveness. Which is why, organizations are focusing on efficient collaboration increasingly.

How do you build collaboration in a team?

An organization can build collaboration in a team using the following practices:

  • Creating a shared vision
  • Clarifying roles and expectations
  • Evaluating progress properly
  • Encourage individual strengths
  • Promote creativity
  • Promote collaboration on other levels

Organizations are embracing collaborative practices as research that improves work productivity. It also benefits employees by giving them a better sense of purpose and value to the team. The practices by which organizations can build collaboration in teams are explained below:

Creating a shared vision

Team members need to have a shared vision or goal for them to collaborate closely with each other. The vision or goal has to be especially meaningful and relatable to the team members for them to participate actively in the work process. A proper shared vision or goal allows team members to take better ownership of the goal and show more accountability in their work.

Clarifying roles and expectations

The roles and responsibilities of the individual team members need to be clearly explained so there are no misunderstandings. The team members need to also be aware of what is expected of them in the project in order for them to perform successfully. It is important to not only clarify the individual roles but also provide the right resources for the team members.

Evaluating progress properly

For a project, progress needs to be tracked regularly in order to ensure on-time completion. It also helps to detect problems quicker and solve them more efficiently. Team members need to also be enlightened on the various measures used to track progress. For this purpose, many teams use a time-tracking system for performance metrics.

Encourage individual strengths

Every team member has their own individual strengths and talents. It becomes the responsibility of the team leader to capitalize on individual strengths. This not only leads to better creativity and productivity in the group, but also improves employee satisfaction levels. This translates to better employee retention and commitment to the organization.

Promote creativity

Many research studies have proven that employees seek organizations where their creativity will be used in the right manner. When team leaders promote creativity in the team, new and innovative products are created. This leads to the organization putting out better products and services in the market, thus increasing their business profit.

Promote collaboration on other levels

Team leaders should not only encourage and promote collaboration within the team. They should also promote cross-functional collaboration. When there is cross-functional collaboration, there is better knowledge-sharing between employees. It not only leads to a better organizational culture, but also finds creative solutions for problems.

Why is team collaboration important in an organization?

Team collaboration strategies are not only important for the team members, but also for the organization as a whole. The reasons team collaboration is important are:

Team collaboration leads to better problem-solving

Team collaboration promotes problem-solving in an organization. Since it works in an open-minded environment, there are diverse suggestions. This can not only lead to an efficient solving of the problem, but can also lead to multiple solutions for one issue. It also helps in foreseeing risks and being prepared for them.

It allows better learning

Team collaboration allows better knowledge sharing between team members and thus promotes learning in the organization. When team members collaborate with each other, they share more ideas and perspectives, thus increasing their knowledge. Effective team collaboration can greatly turn an organization into a learning organization.

Team collaboration broadens perspective

Since a team has members from various cultural backgrounds and diversities, it broadens the perspective of the team members.  It also promotes open-mindedness to different ideas and suggestions. In this way, team members constantly develop their skills and learn new skill sets through collaborating with others.

It leads to happier employees

Research studies have shown that team collaboration can contribute to employee happiness as well as physical health. Team collaboration creates a positive and supportive environment for the employees. It also promotes creativity and innovation in the workplace. Thus, team collaboration creates happier employees and increases employee retention rates in organizations.

How can we learn collaboration skills?

Since everyone is not naturally born with great collaboration skills, we need to learn to develop these skills. Collaboration skills are essential as employers and recruiters are highly seeking those who can work well with others. The following ways can be used to develop collaboration skills:

Start collaborating with small tasks

Collaborating in a large group can be difficult and intimidating and might not help you learn skills effectively. Starting small and honing your skills while working with a small group or only on another person can help you learn collaboration better. It can help you become more self-aware and also show you the areas in which you need to develop.

Practice better listening

Listening is essential for collaboration. Even though it sounds simple enough, employees mainly complain of not being heard enough in the organization. Hence, the right kind of listening needs to be developed by every individual. Active listening, where the listener asks questions and clarifies doubts once the speaker has finished conveying, is an important collaboration skill.

Learn to give and take

Since teams have different team members with varying opinions and suggestions, negotiation skills are highly important. Negotiation allows team members to work with each other better. It also allows them to work with other teams and thus achieve goals in a much more efficient manner.

Conclusion

In this article, we have discussed the various ways to build collaboration in a team. We have also discussed why team collaboration is important in an organization and how individuals can learn collaboration skills to use at their workplaces.

Frequently asked questions: (How do you build collaboration in a team?)

How do you build strong teamwork and collaboration?

Strong teamwork and collaboration are essential for an organization to run in a smooth manner. They also help in improving productivity and bring in more business profits for the company. A few ways to build strong teamwork and collaboration in a team are discussed below:

Clarify roles and expectations in the team

When team members are clear about their roles, they perform them better. This also improves their ownership and accountability that they show in their tasks. When roles are being assigned, team leaders need to keep the team members and their individualities in mind. When the roles are better aligned to the personalities, the work process is better.

Establish effective and flexible leaders

Leaders should be the most motivated for collaboration amongst all the employees in the organization. Since not all leaders are equipped with the right skills, proper training for sensitization, communication and leadership should be provided. Leaders should not only be effective but also flexible to adapt to the changes in the organization.

Encourage adaptability to change

Change is never easily welcomed in an organization. However, a business organization faces changes and new trends every day. In order to be successful, organizations need to be adaptive enough to face changes better. Creating a culture where change is accepted as a challenge can promote effective collaboration in an organization.

Promote group decision-making

When group decision-making takes place, the work is more efficient and highly accountable. Group decision-making allows more ownership and responsibility. It also creates more transparency and honesty of work. Thus, it promotes the effective collaboration of team members.

Encourage individual strengths

For better collaboration and teamwork in the organization, individual strengths and creativity has to be encouraged. It is not only the strengths that need to be encouraged but also the individual personalities and working styles. This allows a more diverse environment in the organization, giving employees a broader perspective.

Use the right tools

The right tools can create a great impact on the collaboration in an organization. Project management tools, knowledge management systems and online collaboration tools can help team members interact with each other and further improve work efficiency and productivity.

What is the importance of teamwork in an organization?

Without teamwork, an organization cannot run smoothly. They will face constant conflicts which become obstacles in the path to greater productivity and work efficiency. The many reasons why teamwork is important for an organization are:

Teamwork helps in problem-solving

Teamwork allows employees to solve problems in a much better manner. Through teamwork, difficult problems are seen as exciting challenges and help employees face them. Teamwork also brings in diverse opinions and resources, which additionally support the problem-solving process. With many resources at hand, the workload of the process also becomes lighter.

It creates a supportive environment

When team members work closely with each other in a positive manner, it creates a supportive environment. It not only strengthens the bond between the team members but also between the team and the management as well as with stakeholders. This supportive environment further improves work productivity and efficiency.

It creates new ideas

Teamwork leads to the generation of new ideas in the workplace. This can translate to innovative products and services for the organization, boosting its profit. Every team members has a unique perspective to an issue or a problem. When teamwork is conducted in an open-minded manner, this leads to innovative designs and products.

Teamwork builds employee morale

Teamwork also helps in building employee morale. Since the employees feel heard and valued in the organization, they work with more commitment to the organization. They also show more motivation and are happier employees. Teamwork also fosters a strong sense of belongingness among the employees.

If you like this post, please leave your questions and comments in the space given below.

Citations

https://hbr.org/2007/11/eight-ways-to-build-collaborative-teams
https://www.entrepreneur.com/article/302126
https://www.forbes.com/sites/forbesagencycouncil/2018/10/18/nine-ways-to-build-a-more-collaborative-team/?sh=7c7a0f40355e
https://www.workplace.com/blog/team-collaboration
https://blog.proofhub.com/8-full-proof-tips-to-build-collaborative-teams-at-workplace-d5763a0148a
https://blog.hubspot.com/service/team-collaboration
https://www.atlassian.com/work-management/project-management/project-execution/collaborative-culture

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