Gym membership resignation letter(5 samples)

This blog post will show you samples of “Gym membership resignation letters.”

Writing a “Gym membership resignation letter.”

When writing a “Gym membership resignation letter,” these are some of the things that you need to keep in mind.

  • The first step is to tell your gym president about leaving the membership and the final work date. Keep it short as the essential part of the letter is the Last Date of your work.
  • Indicate the reason you are leaving the membership. It would be best to be polite as you will leave a positive impression on your employer. Maintain your composure when drafting the letter.
  • Finally, thank your gym president for the position and the opportunities you have enjoyed during your work period.
  • Ensure you proofread your letter before sending it to your president. You can send the letter to your family and friend to check for grammatical errors.

Sample 1:


Concern Authority name…

Gym Club name…


Sub: Request to Cancel Gym Membership

Dear (name),

The reason I am writing to you is that I want to get my gym membership canceled for a very valid reason. (Describe in your own words). The reason is that it is very far off from my place and I cannot manage to come every single day. (Explain the actual cause and situation). I have found another gym nearby and I wish to pursue my gym sessions there.

So, please cancel my gym membership. (Describe your requirements). I shall be thankful to you.

Yours Respectfully,

Your name…


Contact Information…”

Sample 2:

“{your name}

{your address}


{recipient name}

{recipient address}

Dear {recipient name}:

This letter serves as formal notice of my intent to cancel my gym membership contract number {number}, dated {date}.

{State here the reason your membership is eligible for cancellation. Refer to your contract and any enclosures.}

I expect to receive written confirmation of my cancellation within 30 days. If you have any questions, please contact me at {your contact information}. Thank you for your prompt attention to this matter.


(your signature}

{your name}”

Sample 3:


Concern Authority name…

Gym Club name…


Sub: Request to Cancel Gym Membership

Dear name,

I regret to inform you that I’m planning to discontinue my membership with your gym. I’m relocating by the end of the month so I won’t be needing it anymore. I was happy with your facilities and all. I’m sorry that I won’t be coming anymore. (Describe in your own words).

Please consider this letter as a formal cancellation notice of my gym membership. Due to a medical condition, my physical activities need to be narrowed. (Explain the actual cause and situation).

As I understand from the current terms, I’m entitled to a refund for the remaining period. Please correct me if I’m mistaken. I hope this letter is enough to cancel the membership. (Describe your requirements). Please cancel my membership and confirm so by writing. My membership number is [xxxx]. Inform me if there is anything else needed to process my request.

Yours Respectfully,

Your name…


Contact Information”

Sample 4:

“John Matkins

4568 West 269 E. Ave.

Tulsa, OK 74996

November 15, 2030

Mr Chuck Stevens

Master Fitness Gym

2068 East Elysium

Tulsa, OK 74996

Dear Mr Stevens:

My name is John Matkins, and I am writing to give formal notice of my intent to cancel my gym membership contract number 547682, which I signed on January 2, 2030.

My membership is eligible for cancellation on January 2, 2031. Please consider this as my official 30-day notice of cancellation, per my contract. There is no fee for cancellation at this time. I have enclosed the required membership cancellation form, dated today.

Please send written confirmation of my cancellation within 30 days. If you have any questions, you can contact me at (768) 334-5897 or Thank you for your assistance with my cancellation.


John Matkins

John Matkins”

Sample 5:

“Dear Sir,

Subject – Termination of your gym membership

It is obligated for you to be notified about the termination of your membership at ZAB Fitness Center with an immediate impact. The management has started this action due to reiterated accusations about your misbehaviour with the gym workers. You have also been implicated in sexually despoiling some of the female staff. Despite the same warnings issued to you by your instructors, you have forbidden us to comply with our rules.

It is also remarked that you have been paying your gym membership fees every month only after a week past the deadline. You have also been cautioned against this.

Therefore, according to the Gym’s rules, we want you to capitulate your membership card by the week’s end and take back the caution security you have paid while getting the membership.

If you neglect to agree, it will lead us to initiate judicial action against you. Any inquiries may be addressed to me directly.

Thank you.

Yours truly”

Frequently Asked Questions:

How do you politely cancel a gym membership?

Write the resignation letter to the appropriate person or department as indicated in your contract. If your contract doesn’t specify to whom and to what address you should direct cancellation letters, call the gym for clarification.

When should you offer your resignation notice?

A 2-month notice gives your employer time to find your replacement so your position may not remain vacant when you leave the company. 

We hope the above blog post was helpful. Please leave your comments and questions below.


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