Grateful Resignation Letter (+5 Samples)

In this blog post, we will show you how to write a grateful resignation letter. We’ve also listed a few samples for your reference.

Writing a Grateful Resignation Letter

It’s not too hard to write a resignation letter that shows your gratitude. All you need to do is follow these steps:

  • Cover the essentials like a statement of intent, designation, and an effective date in the first paragraph
  • Then, briefly explain why you are resigning and give an advance notice
  • Explain how you will wrap up pending projects
  • Express your gratitude by writing what you appreciated 
  • Use specific instances to sound more genuine
  • Offer assistance with the transition
  • End on a positive note

Sample 1: Grateful Resignation Letter

“Subject: Resignation – John Doe

Dear Mr. Lee,

I would like first to express my sincerest gratitude for the opportunities that I have been given at Acme Rentals. I consider you a mentor and friend as well as my manager at Acme Rentals, and I hope to continue to stay in touch as I move on to my next professional opportunity. Please accept my respectful resignation. My last day will be June 18, 2021.

During my final weeks, I would be happy to assist in the search for my replacement. If you would like my input, I have a couple of contacts that I can share with you who I believe would be an excellent fit in our department, and who are ready for an opportunity such as is available here.

Again, thank you for the guidance and friendship you have shown me during my tenure at Acme Rentals. I really appreciate how much I have learned here, and I look forward to hearing about your future successes.


John Doe”

Sample 2: Grateful Resignation Letter

“Randall Jones

123 Main Street

Anytown, CA 12345


June 1, 2021

Francesca Lee


Stonewall & Co.

123 Business Rd.

Business City, NY 54321

Dear Ms. Lee:

I am writing to let you know that I will be resigning from my position next month. My last day at Stonewall & Co. will be June 22, 2021. Although I have very much enjoyed my time at the company, it is time for me to move on and take my career in a new direction.

Please accept my deepest gratitude for all you and our fellow colleagues have done for me during my tenure here. The assistance you’ve provided me with and the insight you’ve shared in our field is invaluable to me. I consider you a mentor on both a professional and personal level, and I have learned so much while working for you.

I will forever remember my time here.

If there is anything at all I can do to make this transition a smooth one, please do not hesitate to reach out. I would be more than happy to dedicate time to identifying an internal replacement or help you find an external candidate to replace me. Feel free to email me at or call me at 555-555-5555 for anything you might need.

Once again, thank you so much for being a mentor, friend, and impeccable colleague during my time at Stonewall & Co. I do hope that we can stay in touch following my departure, and I look forward to seeing where your path takes you.


Randall Jones”

Sample 3: Grateful Resignation Letter

“Judy Rodriguez

123 Main Street

Anytown CA 12345


April 18, 2022

Ms. Josephine Billings

Chief Executive Officer

Acme Company

456 Main St.

Philadelphia, PA 12345

Dear Ms. Billings,

This letter is to confirm my resignation as the Online Editor at Acme Company. I have accepted a position as Senior Online Editor at a growing media company in New York. I am looking forward to my new position and the challenges that await me.

My last day of work will be April 29, which provides plenty of time for me to finish ongoing projects and to turn over my position to my replacement.

You can always reach me at 555-555-5555 or My experiences at Acme have been very rewarding. I appreciate having had the opportunity to work for such a fine company, and I wish you and the company continued success.


Signature (hard copy letter)

Judy Rodriguez”

Sample 4: Grateful Resignation Letter

“John Lee

20 Chestnut St, Apt 2

Hudson River Village, NY 10700


July 12, 2022

Marial Gomez

Senior Manager

XYZ Corp

Yonkers, NY 10400

Dear Ms. Gomez,

I would like to inform you that I am resigning from my position as Customer Service Manager, effective July 30, 2022.

Thank you so much for the opportunities for professional and personal development that you have provided me during the last 10 years. I will always appreciate your mentorship as I navigated my first management position.

I have appreciated working at the company and value the support provided me during my tenure with the company. I greatly enjoyed working with you and wish you well in your future endeavors.

I am also happy to provide any information or training for my replacement, if this would be useful.

You can continue to contact me at 718-555-3434 or


Signature (hard copy letter)

John Lee”

Sample 5: Grateful Resignation Letter

“Dear Ms. Holden,

I am just writing this letter to inform you that unfortunately, I am resigning from my position as assistant manager at ABC Company. I have recently been given a great offer to manage a new company which I believe will help me to attain more of my career goals and I have decided to accept, though I am reluctant to leave the great work environment at ABC Company. My last day of work will be October 15, 2014, so please accept this letter as my two weeks notice of resignation. I appreciate your patience and cooperation in this matter.

I truly regret any inconvenience that my resignation may cause, and hope to assist in any way I can in preparing a replacement to take over my duties and anything else that may be required. Please call me at (555)-555-5555 or email me at [email] if you would like to discuss this further.

I am truly grateful for all of the great experiences and opportunities I have gained by working at ABC Company and will miss all of the team members. I appreciate the cooperation of all the staff and hope that my future experiences will go as well. I wish everyone at ABC Company every success and thank you for your understanding.

Yours sincerely,

Joseph Hagen

Joseph M. Hagen

Assistant Manager

ABC Company”

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Frequently Asked Questions (Grateful Resignation Letter)

How do you write a powerful resignation letter?

A powerful resignation letter will include all the basic details such as your designation, official dates, and reason for leaving. However, it will also include elements of positivity, gratitude, and an offer to help.

What should you not say in a resignation letter?

You should not include any negative statements, sarcasm, or aggression in a resignation letter as it can jeopardise your relationship with your past and future employers.

How do you express gratitude in a letter of resignation?

You can express gratitude in a letter of resignation by mentioning the positive highlights and experiences you had working with your company. You can also include any special thanks to particular colleagues.


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