Gracious resignation letters (4 samples)

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This blog post will show you samples of “gracious resignation letters.”

How to write a gracious resignation letter

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When resigning from a job, it is always a good idea to leave on a positive note. Writing a gracious resignation letter to your boss helps foster a peaceful transition. Also, thank your employer for the position. When writing a gracious resignation letter, this is the best format to follow:

  • The first step is to tell your employer about leaving the job and the final work date. Keep it short as the essential part of the letter is the Last Date of your work.
  • Indicate the reason you are leaving your job. It would be best to be polite as you will leave a positive impression on your employer. Maintain your composure when drafting the letter.
  • Finally, thank your employer for the position and the opportunities you have enjoyed during your work period.
  • Ensure you proofread your letter before sending it to your employer. You can send the letter to your family and friend to check for grammatical errors.

Sample 1: “Gracious resignation letters”

“[Date of Writing]

[Supervisor’s Name]

[Supervisor’s Job Title]

[Company Name]



Dear [Supervisor’s Name],

Please accept this letter as my formal resignation from my position as [Your Job Title] with [Your Company Name], effective [Your Last Day At The Company]. 

I greatly appreciate the support and opportunities you have provided me during my time with [Your Company Name]. I have enjoyed [2–3 Highlights]. It has been a sincere pleasure working with you and the team.

I’ll do everything to ensure the smooth passing on of my responsibilities during the next two weeks. Please let me know if there is anything else I can do to help with that transition.

I wish the company continued success and hope to stay in touch.


[Your Hand Signature]

[Your Full Name]”

Sample 2: “Gracious resignation letters”

“Dear Mr. Lee,

I would like first to express my sincerest gratitude for the opportunities that I have been given at Acme Rentals. I consider you a mentor and friend as well as my manager at Acme Rentals, and I hope to continue to stay in touch as I move on to my next professional opportunity. Please accept my respectful resignation. My last day will be June 18, 2021.

During my final weeks, I would be happy to assist in the search for my replacement. If you would like my input, I have a couple of contacts that I can share with you who I believe would be an excellent fit in our department, and who are ready for an opportunity such as is available here.

Again, thank you for the guidance and friendship you have shown me during my tenure at Acme Rentals. I really appreciate how much I have learned here, and I look forward to hearing about your future successes.


John Doe”

Sample 3: “Gracious resignation letters”

“Dear Ms. Lee:

I am writing to let you know that I will be resigning from my position next month. My last day at Stonewall & Co. will be June 22, 2021. Although I have very much enjoyed my time at the company, it is time for me to move on and take my career in a new direction.

Please accept my deepest gratitude for all you and our fellow colleagues have done for me during my tenure here. The assistance you’ve provided me with and the insight you’ve shared in our field are invaluable to me. I consider you a mentor on both a professional and personal level, and I have learned so much while working for you.

I will forever remember my time here.

If there is anything at all I can do to make this transition a smooth one, please do not hesitate to reach out. I would be more than happy to dedicate time to identifying an internal replacement or help you find an external candidate to replace me. Feel free to email me at [email protected] or call me at 555-555-5555 for anything you might need.

Once again, thank you so much for being a mentor, friend, and impeccable colleague during my time at Stonewall & Co. I do hope that we can stay in touch following my departure, and I look forward to seeing where your path takes you.


Randall Jones”

Sample 4: “Gracious resignation letters”

“Dear Mr. DeMaury,

I am writing this letter to let you know that I will be resigning from my position of assistant manager at Smith Communications. My resignation is due to personal reasons. My last day of work will be May 15, 2014, so I ask that you please accept this letter as my official two weeks’ notice of resignation. I truly hope that no inconveniences to Smith Communications result from my resignation and will put forth all effort to keep that from happening.

If there is anything at all that I can do to help make this a smooth transition for all parties involved, including helping to train a replacement to take over my duties, please do not hesitate to contact me. My telephone number is (555)-555-5555 and my email address is [email] I look forward to discussing this with you further.

I am sorry to leave behind all of my coworkers and the great work environment at Smith Communications. I am grateful for all of the wonderful experience I have earned during my time there and feel confident that it will serve me well in all of my future endeavors. I wish you and Smith Communications every success and hope that one day our paths may cross again. I appreciate your understanding in this matter.

Yours sincerely,

April Brewer”

Frequently Asked Questions: How to write a gracious resignation letter

How do you express gratitude when resigning?

“I have appreciated working at the company and value the support provided me during my tenure with the company. I greatly enjoyed working with you and wish you well in your future endeavors. I am also happy to provide any information or training for my replacement, if this would be useful.”

What is the best farewell message?

“I wish you continued success in all your future endeavors, even though it pains me to bid you farewell as you start a new phase of your career. Farewell. 15. I pray for you to find more opportunities, success, and good luck along the way of your dreams.”

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