Gentle resignation letters (5 samples)

This blog post will show you samples of “gentle resignation letters.”

How to write a gentle resignation letter.

When a resignation letter it is best to be gentle. If you are leaving on a bad note, keep calm and use a polite tone while writing your letter. Being rude may affect your future chances of being employed in the company and may leave a bad impression on your boss.

When writing a “gentle resignation letter,” these are some of the things that you need to keep in mind.

  • The first step is to tell your employer about leaving the organization and the final work date. Keep it short as the essential part of the letter is the Last Date of your work.
  • Apologize for any inconvenience. If you are writing a last-minute resignation letter, it will help to apologize. Have a valid reason why you are leaving the company abruptly.
  • Promise to complete all the projects you currently have in your work. Finally, thank your employer for the position and the opportunities you have enjoyed during your work period.
  • Ensure you proofread your letter before sending it to your employer. You can send the letter to your family and friend to check for grammatical errors.

Sample 1: “Gentle resignation letters”

“ Dear Mr. Lee,

I am sending you this letter to regretfully inform you of my upcoming resignation from my position as an accountant at ABC Company. With my family’s move to Cincinnati set to happen this fall, I will no longer be able to keep this job. My last date of work will be July 1, 2014. I truly regret that I must resign from my position, as I have learned so much from this job and enjoyed the positive work environment.

I will also notify the rest of the team members of my intentions. I will also strive to transfer over responsibilities as much as possible while also finishing my current projects before my resignation date. If you have any questions or concerns regarding this matter, I hope you will not hesitate to contact me. My telephone number will remain (555)-555-5555, and my email address will remain [email]

I apologize for any inconvenience my resignation may cause, and I will make every effort to make the transition as smooth as possible for all parties. I wish my team members and ABC Company every success and hope our paths will cross again. Thank you for your understanding in this matter.

Yours sincerely,

Christina Parker

Christina Parker

Assistant Manager

ABC Company”

Sample 2: “Gentle resignation letters”

“Dear Mr./Ms. Bossname

It is with great regret that I announce my resignation, effective (date). I will be leaving the company due to (reason).

I am sorry for the short notice, and for any inconvenience this causes you in finding a suitable replacement. It was not my intent to cause difficulties, but the situation required my departure. Thank you for your patience, and please let me know if there’s anything I can do to make the transition go smoothly.


Sample 3: “Gentle resignation letters”

“Dear Mr. Lee,

I would like first to express my sincerest gratitude for the opportunities that I have been given at Acme Rentals. I consider you a mentor and friend as well as my manager at Acme Rentals, and I hope to continue to stay in touch as I move on to my next professional opportunity. Please accept my respectful resignation. My last day will be June 18, 2021.

During my final weeks, I would be happy to assist in the search for my replacement. If you would like my input, I have a couple of contacts that I can share with you who I believe would be an excellent fit in our department, and who are ready for an opportunity such as is available here.

Again, thank you for the guidance and friendship you have shown me during my tenure at Acme Rentals. I really appreciate how much I have learned here, and I look forward to hearing about your future successes.


John Doe”

Sample 4: “Gentle resignation letters”

“Dear Mr. Smith,

I regret to inform you that I am resigning from my position as communications director for ABC Company. My last day of employment will be November 5, 2021.

Thank you for the support that you have provided me during the last several years. I truly appreciated the opportunity to advance from assistant to manager to director, along with the chance to hone my marketing and PR skills. I have enjoyed my tenure with the company.

If I can be of any assistance during this transition, please let me know. I would be glad to help however I can.


Kaleel Humberto”

Sample 5: “Gentle resignation letters”


Authority name…

Institute/company name…

Institute/Company Address…

Sub: Apology for Resignation Letter

Dear Sir,

I’m writing this letter to apologize that I resigned from the post of (Job designation) last (Date). I know the (Job position) is so important, and I gave you the resignation without any reason. (show actual problem and situation). I want to continue my job, please accept my apology and give me my post back. I’ll be so much thankful to you.

I am hoping for a positive response.



Job Designation…

Contact no and signature…”

Frequently Asked Questions: How to write a gentle resignation letter.

How do I write a small resignation letter?

“Dear Sir/Ma’am, I would like to inform you that I, (name), working as a (position) in your company, would like to submit my formal resignation, effective (date). I am resigning with such short notice due to (reason). I apologize for the inconvenience of the matter, but I hope you can understand my urgency.”

What do I say when quitting a job?

How to Write a Letter of Resignation

  • Say you’re resigning.
  • Give the date of your last day.
  • Say something positive about the company or job.
  • Offer to help make the change as smooth as possible.

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