Friendly resignation letter(5 samples)

This blog post will show you samples of “Friendly resignation letters.”

Writing a “Friendly resignation letter.”

When writing a “Friendlyresignation letter,” these are some of the things that you need to keep in mind.

  • The first step is to tell your employer about leaving your job and the final work date. Keep it short as the essential part of the letter is the Last Date of your work.
  • Indicate the reason you are leaving your job. It would be best to be polite as you will leave a positive impression on your employer. Maintain your composure when drafting the letter.
  • Finally, thank your employer for the position and the opportunities you have enjoyed during your work period.
  • Ensure you proofread your letter before sending it to your employer. You can send the letter to your family and friend to check for grammatical errors.

Sample 1: “Friendly resignation letters”

“Randall Jones

123 Main Street

Anytown, CA 12345


June 1, 2021

Francesca Lee


Stonewall & Co.

123 Business Rd.

Business City, NY 54321

Dear Ms Lee:

I am writing to let you know that I will be resigning from my position next month. My last day at Stonewall & Co. will be June 22, 2021. Although I have very much enjoyed my time at the company, it is time for me to move on and take my career in a new direction.

Please accept my deepest gratitude for all you and our colleagues have done for me during my tenure here. The assistance you’ve provided me with and the insight you’ve shared in our field is invaluable to me. I consider you a mentor on both a professional and personal level, and I have learned so much while working for you.

I will forever remember my time here.

If there is anything at all I can do to make this transition a smooth one, please do not hesitate to reach out. I would be more than happy to dedicate time to identifying an internal replacement or help you find an external candidate to replace me. Feel free to email me at or call me at 555-555-5555 for anything you might need.

Once again, thank you so much for being a mentor, friend, and impeccable colleague during my time at Stonewall & Co. I do hope that we can stay in touch following my departure, and I look forward to seeing where your path takes you.


Randall Jones”

Sample 2: “Friendly resignation letters”

“Dear Mr Lee,

I would like first to express my sincerest gratitude for the opportunities that I have been given at Acme Rentals. I consider you a mentor and friend as well as my manager at Acme Rentals, and I hope to continue to stay in touch as I move on to my next professional opportunity. Please accept my respectful resignation. My last day will be June 18, 2021.

During my final weeks, I would be happy to assist in the search for my replacement. If you would like my input, I have a couple of contacts that I can share with you who I believe would be an excellent fit in our department, and who are ready for an opportunity such as is available here.

Again, thank you for the guidance and friendship you have shown me during my tenure at Acme Rentals. I appreciate how much I have learned here, and I look forward to hearing about your future successes.


John Doe”

Sample 3: “Friendly resignation letters”

“Dear Ms Peters,

This letter is to sadly inform you of my upcoming resignation from my position as assistant manager at Smith Communications. I am resigning due to personal reasons and my last day of work will be December 15, 2014, so please accept this letter as my two weeks’ notice of resignation. I will be sad to leave you and all the rest of the team members behind but hope that my future endeavors will go well. Thanks for your cooperation, your patience and for all you have done for me over the past several years.

During my last two weeks at work, I would be delighted to assist in transferring responsibilities to another employee or train a replacement to take over my duties. If this is something that you would like to discuss with me further, please do not hesitate to contact me by phone at (555)-555-5555 or by email at [email] I look forward to hearing from you and hope that we may be able to stay in contact on friendly terms always.

Working at Smith Communications has been an excellent experience for me that I will never forget. I will always appreciate all of the valuable opportunities and experience I have earned during my time at Smith Communications and am filled with regret over my resignation. Thank you for your understanding.

Yours sincerely,

John Lewis

John P. Lewis

Assistant Manager

Smith Communications”

Sample 4: “Friendly resignation letters”

“Dear [Manager’s Name],

Please accept this letter as formal notification of my intention to resign from my position as [job title] with [company name]. By my notice period, my final day will be [date of last day].

I would like to thank you for the opportunity to have worked in the position for the past [time in employment]. I have learned a great deal during my time here and have enjoyed collaborating with my colleagues. I will take a lot of what I have learned with me in my career and will look back at my time here as a valuable period of my professional life. 

During the next [notice period in weeks] I will do what I can to make the transition as smooth as possible and will support in whatever way I can to hand over my duties to colleagues or my replacement. Please let me know if there is anything further I can do to assist in this process.


[Your Name]’

Sample 5: “Friendly resignation letters”

“Dear [Manager’s Name],

I am writing to formally notify you of my resignation from the position of [job title] with [company name]. By my notice period, my final day will be [date of last day].

I have been offered another role that will halve my daily commute and allow me to spend more time with my family outside of working hours. 

I have thoroughly enjoyed my time at [company] over the last [years and months of service] and would like to thank you for all of the opportunities I have been afforded here.

In the coming weeks before [end date], I am fully committed to assisting in ensuring a smooth transition. 


[Your Name]”

Frequently Asked Questions: Writing a “Friendly resignation letter.”

What do you say in a verbal resignation?

In a verbal resignation, you will need to say that you are intending to resign for a particular reason politely and professionally. You can follow this up with a resignation letter where you can express your gratitude to the organization.

What day of the week is best to resign?

The best day of the week to resign is a Friday so that the management has enough time to think about your decision and can start your exiting formalities from Monday.

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