Formal resignation letters (5 samples)

This blog post will show you samples of “Formal resignation letters.”

Writing a “Formal resignation letter.”

When writing a “Formal Resignation letter,” these are some of the things that you need to keep in mind.

  • The first step is to tell your employer about leaving the organization and the final work date. Keep it short as the essential part of the letter is the Last Date of your work.
  • Apologize for any inconvenience. If you are writing a last-minute resignation letter, it will help to apologize. Have a valid reason why you are leaving the company abruptly.
  • Promise to complete all the projects you currently have in your work. Finally, thank your employer for the position and the opportunities you have enjoyed during your work period.
  • Ensure you proofread your letter before sending it to your employer. You can send the letter to your family and friend to check for grammatical errors.

Sample 1: “Formal resignation letters”

“To: [Manager’s Email Address]

Subject: Letter of Resignation – [Your Name]

Dear [Supervisor’s Name],

I am writing to inform you of my resignation from [Position Name] at [Company Name], effective two weeks from today, [Current Date]. Thank you for the opportunities to grow and learn under your guidance.

Please let me know how I can be of assistance during the transition period. I wish you and the company the very best going forward.


[Your Signature]

[Your Name]’

Sample 2: “Formal resignation letters”

“Dear Mr./Ms. Last Name:

Please accept this letter as formal notification that I am leaving my position with the Swem Library XYZ department on X DATE.

Thank you for the opportunities you have provided me during my time with the department.

If I can be of any assistance during this transition, please let me know.


Your Signature”

Sample 3: “Formal resignation letters”

“Respected Sir,

I would like to take a moment of your to intimate that I have accepted an offer from a company in my home town and hence will be resigning from my post herewith with respect to today.

I would like to tell you that I will be needing to leave the organization in the next 15 days due to some family reasons and hence would request you to please see if any concession is given in the same.

I will request the Human resources team to do my exit process on priority so as to avoid any kind of confusion at the last moment. Kindly accept mine as a special case and do the needful.

Regards & Gratitude

Full Name

Post Name”

Sample 4: “Formal resignation letters”

“Dear sir,

It has been a great journey for me in this very reputed organization. Please accept this as my formal resignation from the post of content creator in the marketing team.

I have been a part of this team for the last 36 months and have been able to successfully deliver several projects under the leadership of the manager.

I would be serving the notice period and requesting to start processing the exit process.

Thank you & Regards

Full Name

Content Creator

Marketing department”

Sample 5: “Formal resignation letters”

“Dear sir,

I would like to take a moment of yours to inform you that after a lot of thought I have decided to quit my job. I will be resigning from my role as sales manager Us division from today onwards.

I have been working for the past 15 years and now plan to take a step further in my life where I will mostly work towards society and give back to the youth of India.

It has been a great opportunity for me to work with so many learned colleagues under such management who respect employees for who they are and not for the target they have completed.

I will be happy to help in this transition period and would assist in any kind of training which will be required for the one who will be replacing me.

Kindly acknowledge the resignation.




Frequently Asked Questions: Writing a “Formal resignation letter.”

Can I walk out of my job?

No, you can’t walk out of your job. If you are walking out of your job,  getting your things, and tailing out of the building, your employer can’t prevent you from walking away. 

Do I get my holiday pay if I leave my job?

Yes, you can get your holiday pay if you leave your job when you have some holidays that you unable to spend on your work calendar. The employment contract can make your employer convince you to take your unused holiday to work through the notice period.

We hope the above blog post was helpful. Please leave your comments and questions below.