Formal Resignation Letter Sample with Notice Period (+5 Samples)

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This blog post explains how to write a formal resignation letter with a notice period. It includes five samples of the same.

Writing a Formal Resignation Letter with Notice Period

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Keep in mind the following points when you’re writing a formal resignation letter with a notice period:

  • Check your employment contract to find out how much notice you need to give your employer
  • Include a statement that states that you are going to resign
  • Mention your last date of work
  • Explain in brief the reason for resignation
  • Say something positive about your experience working for them
  • Offer your assistance with the transition
  • Politely thank the organisation at the end

Sample 1: Formal Resignation Letter with Notice Period

“[Insert your name]

[Insert your Address]

[Insert date]

[Insert Recipient name]

[Insert Title]

[Insert Organisation]

[Insert Address]

Dear [Insert manager’s name],

Please accept this letter as notice of my resignation from the position of [Insert job title] at [Insert company].

As per the terms of my employment contract, i will continue to work for the company for the next [Insert notice period length], completing my employment on [Insert last day you intend to work].

I have enjoyed being a part of the team and am thankful for the opportunities you have given me during my time here. If there are any areas in particular you would like me to focus on during my notice period, please let me know.

I hope that I can rely on you for a positive reference in future.

Yours sincerely

[Insert your name]”

Sample 2: Formal Resignation Letter with Notice Period 

“[Your Name]

[Street • City • State • Zip Code]

[Phone # • Fax phone # • Messages phone # • Email]

[Date today]

[Recipient’s name]

[Company name]

[Address]

[Address]

[Address]

Dear [Recipient’s name]:

Please accept this letter as my formal notice of resignation from [Company name], effective [date, two weeks from date above]. The associations I’ve made during my employment here will truly be memorable for years to come.

I hope a two-week notice is sufficient for you to find a replacement for me. If I can help to train my replacement or tie up any loose ends, please let me know.

Thank you very much for the opportunity to work here.

Sincerely,

[Sign here]

[Your name, title]

cc [Names for copies]”

Sample 3: Formal Resignation Letter with Notice Period

“Ellis Kwong

12 Station Street

HIGHFIELD VIC 3023

Mobile: XXXX XXX XXX

email: [email protected]

Martin Burn

Human Resources Manager

Roving Multimedia

256 Little Street

HIGHFIELD VIC 3023

1 May 2015

Dear Mr Burn,

I am writing to inform you of my decision to resign from my position as Youth Affairs Journalist for Roving Multimedia.

As required by my employment contract I am giving two weeks’ notice, effective today. My

last day at work will be 15 May 2015. I have given this decision a lot of thought. I have decided that it is time for me to move on and have accepted a position elsewhere.

Please let me know what I can do to assist with the transfer of my responsibilities before I leave. I would like to take this opportunity to thank you and Roving Multimedia for having me as part of your team. I wish you all the best for the future.

Yours sincerely,

Ellis Kwong”

Sample 4: Formal Resignation Letter with Notice Period 

“(Your address)

(Date)

(Recipient’s name)

(Receiver’s designation) Manager (HR),

(organization name)

Subject: (single-line statement of purpose for resignation)

(Salutation)  Respected sir/ma’am,

(Brief introduction) With due respect, I would like to inform my decision to resign (your name), designated as (designation name), which is effective four weeks from today (organization name).

I am grateful for the opportunities you have given me which have not only boosted my career but also my experience.

If I am of any further assistance, please let me know as I would be very grateful to help you out with my success on the job.

Thanking you,

(Your name),

(Your signature)”

Sample 5: Formal Resignation Letter with Notice Period 

“Your name

Your address

Date

(Recipient’s name)

(Receiver’s designation)

organization name

Subject: (single-line statement of purpose for resignation)

Respected sir/ma’am,

With due respect, I would like to inform my decision to resign (your name), designated as (designation name), which is effective four weeks from today(organization name).

I am grateful for the opportunities you have given me which have not only boosted my career but also my experience.

Not only I have enriched myself with various information but also polished my skill set while working in the company.

I am thankful from the core of my heart and I am looking forward to helping you out in every possible situation you think I  am capable of handling.

If I am of any use in further assistance, please let me know as I would be very grateful to help you out with my successor for the job. I wish that the organization should reach the greater heights possible.

Thanking you,

Yours sincerely,

(Your name),

(Your signature)”

If you like this blog post, please leave your comments and questions below.

Frequently Asked Questions (Formal Resignation Letter with Notice Period)

Can resignation be rejected?

No, it is not possible for an employer to reject your resignation. In many nations, if the employer does not accept the resignation, you can take legal action against them.

What are the rules of resignation?

There aren’t any declared rules of resignation unless otherwise specified in your contract of employment. It is an intimation in writing to your employers for your intention, reason, and timeline of resigning.

Should I talk to my boss before resigning?

You may talk to your employers if you feel like it but you are not compelled to. Talking to them may prevent damage to your professional relationship but at the same time, it’s a personal decision.

Citations

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