Faculty resignation letters (5 samples)

This blog post will show you samples of  “Faculty resignation letters.”

Writing a “Faculty resignation letter.”

When writing a “Faculty resignation letter,” these are some of the things that you need to keep in mind.

  • The first step is to tell your boss about leaving and the final work date. Keep it short as the essential part of the letter is the last date of your work.
  • Indicate the reason you are leaving your job. It would be best to be polite as you will leave a positive impression on your employer. Maintain your composure when drafting the letter.
  • Finally, thank your employer for the position and the opportunities you have enjoyed during your work period.
  • Ensure you proofread your letter before sending it. You can send the letter to your family and friend to check for grammatical errors.

Sample 1:

“Susan E. Folson

Dean, College of Arts and Sciences

Company Name

City, State, Zip Code

Dear Dean Folson,

I write this letter to inform you that, as we have previously discussed, I will be resigning from my position as Associate Professor of Sociology with Company Name, at the end of the fall semester. My husband has been offered an academic position at a college in Maine, and I will be relocating with him to join the faculty at a nearby community college. Please consider this my formal resignation letter.

I look forward to the opportunities that await me, both professionally and personally; however, I will truly miss the amazing colleagues I have been fortunate to know here, as well as the students. I am honored to have received the opportunity to grow and learn amid such talent and brilliance.

I appreciate the support you have offered me over the years and the encouragement you give me during this time of transition. Thank you so much for your assistance and attention to this matter. I wish you and my colleagues the best of success and hope that we will remain in touch.


Craig Hudson”

Sample 2:

“Madelynn Wilkinson

City, State, Zip Code

Cell: 000-000-0000


Dear Dr. Rosen,

Please accept this letter as official notice of my resignation from my position in the Department of History at Company Name. My final day of employment will be on June 7, 2015. I will be moving on to chair the History Department of a nearby university.

This upward move is one that will benefit my career growth and allow me to utilize both my administrative and teaching skills. I have gained so much through my time here at Company Name, and I thank you for the opportunity to touch the lives of the students who have walked through the door of my classroom. I will sorely miss those students and my colleagues here in the department.

I am determined to ensure that my departure is as smooth and seamless as it can be. I will be sure to wrap up any final projects, turn in my grades and clean out my office prior to leaving. I’m happy to serve on the search committee for my replacement, as well. Please don’t hesitate to reach out with requests or questions by phone at 000-000-0000.


Danielle Hutchens”

Sample 3:

“I, Professor ________________ of the Department of ___________ voluntarily resign from my continuous appointment as a member of the academic-administrative staff of the University of Nebraska and hereby retire (leave out reference to retirement if inappropriate) from University service effective at the close of business on the ____ day of ___________.”

Sample 4:

“Dear Dean Rockwell:

I am writing this formal resignation letter to you and the ABC University College of Archeology effective at the end of the current semester. As you and I have discussed, I have been offered a position on the excavation team of XYZ Exploration Partners as the team embarks on a 2 year dig in several pre-identified areas of Northern Africa and the Middle East. I am extremely excited about this amazing opportunity although I will miss the gifted students and my brilliant colleagues at ABC University.

As we discussed, I will be honored to serve as a guest lecturer when I return home during breaks in the Middle Eastern digs. I will be happy to discuss and show photographs of any parts of this archeological expedition for which I obtain permission from XYZ Exploration Partners. Additionally, should I find that the company has future opportunities for internships or study abroad for students; I will contact you to discuss the details.

I want to stress that the last 4 years serving on the faculty of ABC University College of Archeology have been some of the most rewarding of my life. I greatly appreciate the innovative thinking of the college’s leadership and the remarkable educational opportunities that are offered to the students. It has been a pleasure to be a part of a faculty that is on the cutting edge of archeological education in the U.S.

Although I have been a member of the faculty, I feel that I have learned almost as much as many of the students due to the more experienced faculty members who have shared their knowledge with me. I have learned expert dig techniques that are not detailed in books, but that are borne out of the vast worldwide experiences of the seasoned archeologists and professors at ABC University. Please except my heartfelt thanks for a fascinating 4 years on your faculty and I look forward to our paths crossing again in the near future.

Gratefully Yours,

Diana Ford

Diana Ford”

Sample 5:

“Today’s Date

Manager’s Name

Manager’s Title

Name of Company

Dear Dean:

Please accept this letter of resignation from the position of lecturer, effective two weeks from today. My last day at JKL University will be [date]. I have accepted a position with another company that will further my growth and development in my career. 

I have enjoyed working at JKL Universiyt and will miss my colleagues. However, this new position will challenge my growth and further my career. During the next two weeks, I am willing to help you in any way to make the transition as smooth as possible.

This includes assisting in recruiting and training my replacement. Please let me know if there is anything specific that you would like me to do. Again, it has been a pleasure working as a part of your company.

Best regards,

Your signature

Your typed name”

Frequently Asked Questions:

How do you write a letter of resignation for university?

“Respected Sir/Mam, I am writing to inform you that I will be tendering my resignation from the post of _______(mention your position/designation). I would like to give (period of notice/ number of days) notice, effective from today. My last date will be on ______(mention the date).”

How do you write a short resignation letter?

“Dear Sir/Ma’am, I would like to inform you that I, (name), working as a (position) in your company, would like to submit my formal resignation, effective (date). I am resigning with such short notice due to (reason). I apologize for the inconvenience of the matter, but I hope you can understand my urgency.”

If you like this post, please leave your comments and questions below.





Was this helpful?

Thanks for your feedback!