Exit interview resignation letters (5 samples)

This blog post will show you samples of “exit interview resignation letters.”

Writing an “exit interview resignation letter.”

Whether you loved your tenure at this particular company or you’re leaving a toxic workplace, exit interview incredibly important for you, your interviewer, and so many others who won’t be in the room.When writing an “exit interview resignation letter,” these are some of the things that you need to keep in mind.

  • The first step is to tell your employer about leaving  and the final work date. Indicate the reason you are leaving your job. Request for an exit interview and schedule the date you will be available.
  • An employer can also write a letter reminding their staff about the exit interview. Inform your employee that you would like to schedule an exit interview with them at some point during their last few days of service to the organization.
  • Finally, thank your employer for the position and the opportunities you have enjoyed during your work period.
  • Ensure you proofread your letter before sending it to your employer. You can send the letter to your family and friend to check for grammatical errors.

Sample 1:

“Dear [NAME], 

I have submitted my resignation letter to [MANAGER] and [SUPERVISOR] and my employment at [ORGANIZATION] will be over effective [DATE]. 

I am reaching out to you because I would like to schedule an exit interview to serve [ORGANIZATION] in the future. Specifically, I believe that I have insights that could serve [ORGANIZATION], my department, and my successor in [JOB ROLE]. 

I would prefer for my exit interview to be conducted by [PERSON or PEOPLE]. 

Please let me know if this is a possibility before my last day, [DATE]. 

Thank you for your time, 



Sample 2:

“Dear [NAME], 

I have submitted my resignation letter to [MANAGER] and [SUPERVISOR] and my employment at [ORGANIZATION] will be over effective [DATE]. 

I am reaching out to you because my exit interview has been scheduled for [DATE] with [PERSON]. I believe it would be extremely beneficial if my exit interview were conducted by [PERSON] because [REASON – (ie. “we worked closely together on many projects,” “I can offer higher-level improvements,” “they have a great working knowledge of my time here”]. 

Please let me know if this is a possibility before my last day, [DATE]. 

Thank you for your time, 



Sample 3:

“Dear Mr. Wade,

We appreciate the years of service you have dedicated to GCG Services, Inc. It is my understanding that you have expressed your intention to leave the organization on June 22, 2013. Because of this, I would like to schedule an exit interview with you at some point during your last few days of service to our organization. The exit interview will provide company leadership with valuable insights into your experience with GCG Services and help highlight any areas in need of improvement.

I am attaching an exit interview questionnaire. Please read each question carefully and provide a well-thought out response. We are interested in your honest opinions both good and bad. The information you provide is confidential. It will not be associated with your name in any way, or placed in your employee file. The answers from your exit interview will be combined with the answers of other exit interviews and presented to management as a whole. The combined report will be used by the company as an evaluation and planning tool.

You may write your answers directly on the questionnaire, or you may present them verbally during our meeting. I would like to schedule your exit interview for June 20 or June 21 at a time that is most convenient for you. Please send me an email at [email] to provide me with your date and time preference. The interview will take place in the executive conference room located in building C. The interview should take approximately 30 to 45 minutes.

Please feel free to call me at (555)-555-5555, extension 47, if you have any questions or concerns pertaining to the exit interview. You may also send an email to the email address provided above. We wish you well in your next position. I look forward to speaking with you soon.


Debbie Watson

Debbie Watson

Human Resources Supervisor

GCG Services, Inc.


Sample 4:





Thank you for your service to the Department. Because you are ending your employment here, I wish to conduct an exit interview with you. I’d like to gain insight into your experiences, both good and bad, to help improve the working conditions of current and future employees.

Please review the attached questionnaire prior to your exit interview. You may complete it, or we can discuss the questions together. Your responses will remain confidential and will not be placed in your personnel file. Exit interview data from all departing employees is combined and presented to senior management in a summary report.

We typically talk with employees in the last few days of their employment. Please contact me with a time that is convenient for you to meet. The interview will last about 45 minutes.

I appreciate your willingness to participate in the interview.


Sample 5:

“Scheduling Exit Interview Letter

Dear (Employee Name):

I am sorry to learn that you will be leaving (Company Name), but wish you well in your new endeavors. We are always looking for ways to help make (Company Name) a better place to work, and would like to solicit your thoughts. Attached is an exit interview questionnaire for you to complete on a voluntary and confidential basis.

I would like to meet with you for your exit interview on (Day of the Week, Date, Month, Year) at (Time and Place).  Please bring with you the following items:

• Your completed questionnaire

• Employee identification card

• Access card and/or keys 

(If Applicable)

• Keys to desk, filing cabinets, etc. 

• Cellular phone

• Pager

• Company credit card

• Company phone card

• Parking permit or garage keys

• Bank depository keys

• Uniforms

• Vehicles

At our meeting, we’ll discuss options for continuing your group health insurance coverage and other information you will receive from us after you leave (Company Name). Please keep in mind that direct deposit is not available for your last paycheck—your last check will be a “live” check that will be mailed to your home address.

Please feel free to contact me at any time if you have questions.


(Name and Title of HR Representative)”

Frequently Asked Questions:

What do you say in an exit interview when leaving a job?

Be sure to communicate the things you liked about working there and what you feel they do well. By providing a mix of both positive and negative feedback, your employer will likely view your comments and experiences as more fair, honest, and accurate.

Do you get an exit interview if you quit?

Most companies prefer to speak with an employee leaving for voluntary reasons, exit interviews are not required.

We hope the above blog post was helpful. Please leave your comments and questions below.





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